OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-12-31-accounts

Charity registration number 518451

Company registration number 02048091 (England and Wales)

WHITBY AREA DEVELOPMENT TRUST

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

WHITBY AREA DEVELOPMENT TRUST

CONTENTS

Page
Legal and administrative information 1
Trustees report 2 - 7
Independent examiner's report 8
Statement of financial activities 9
Statement of financial position 10
Notes to the financial statements 11 - 22

WHITBY AREA DEVELOPMENT TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Sir Frederick Strickland-Constable
Niall Carson
John McEachen
Les Overton
Susan Boyce
Malcolm Watt
Doreen Watt
Secretary Celia Imogen
Key management personnel Celia Imogen
Charity number 518451
Company number 02048091
Registered office & principal address The Coliseum Centre
Victoria Place
Whitby
YO21 1EZ
Independent examiner Frances Howard FCA
Fortus Limited
Business Advisors and Accountants
Equinox House
Clifton Park
Shipton Road
York
YO30 5PA
Bankers Unity Bank Plc
Nine Brindley Place
4 Cozells Square
Birmingham
B1 2HB

WHITBY AREA DEVELOPMENT TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2023

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019."

The legal and administrative information page forms part of this report.

Introduction

As a multi-purpose ‘community anchor’ charity, most of the needs to be addressed arise from the isolated rural nature of the charity’s area of operation. It is very sparsely populated with only 25,000 inhabitants: half in Whitby town and half scattered across several hundred square miles of the northern half of the North York Moors National Park, around the Esk valley. There are no remaining local bus services in much of the National Park area served, compounding the usual rural difficulties of access to education, work and services. Over a third of all residents are age 60 or above and a third of households have a single occupant. A high proportion of the community is at significant risk of social exclusion.

The Whitby travel-to-work area is characterised by high levels of self-employment; one-person businesses; working from or at home; and a few small employers. The existing enterprise profile is unlikely to generate significant job growth. In comparison with national and regional averages, the area served has a high proportion of the working age population with no or few educational qualifications; and a high proportion of low income households. The very strong demand for second / holiday homes in the area, together with very limited new housing development within the National Park, results in severe problems of housing affordability and availability.

History of the Charity

Mission: “ Helping people to help themselves and each other ”

Originally known as Whitby Network, the charity has been serving the local community since 1984, starting with an Advice Centre and evolving to meet a wide range of community needs. In 1998 it purchased the redundant Coliseum cinema building, which is centrally situated next to the bus and train stations in Whitby. The Coliseum was converted to a community centre, which also incorporates selfcontained residential accommodation for adults with learning difficulties. The Coliseum Centre offers a variety of high quality office space, meeting, lecture and assembly rooms, together with the community café, theatre, and internet café.

The charity became the Whitby Area Development Trust in 2011, when Whitby Network merged with the Whitby Area Community Development Trust, a company limited by guarantee formed in 2007. The Community Development Trust had a greater focus on environmental and sustainability issues across the Whitby Area and a wider community involvement from the rural areas. Accordingly, the merged charity secured the approval of the Charity Commission, to adopt new objects covering rural and urban regeneration.

WHITBY AREA DEVELOPMENT TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Objectives and activities

The promotion for the benefit of the public of urban or rural regeneration in areas of social and economic deprivation (and in particular in the Whitby district and surrounding area) by all or any of the following means:

such other means as may from time to time be determined by the trustees.

Achievements and performance

The Trust continues to promote the strategic core themes:

The Trust endeavours to improve and increase the benefit we offer to local people by continuing to serve existing audiences to the best of our ability, whilst broadening our relevance for everyone.

WHITBY AREA DEVELOPMENT TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Review of the charity’s usual areas of activity:

The Coliseum, Whitby : a renovated cinema, now the town’s community centre, situated in the heart of Whitby.

Community Space : fully-serviced office space and meeting rooms are available on a session hire basis and the Trust continues to build community space engagement and encourage services and support organisations in the area to maintain local involvement.

This facility is widely used by local not for profit organisations and statutory services and the Trust continues to promote support and accessibility for the community. The Internet Café continues to provide amenities and support for individuals and groups.

Full time tenancies are also available with long term leases for first floor serviced offices as are commercial lettings.

We continue to provide support for local not for profit organisations and newly emerging projects. The Trust currently supports and assists three local groups.

The effects of rising costs and inflationary pressures have been felt across all areas of operations and presented a challenging financial environment. As a result of this, the operating costs, particularly in relation to utilities, remain high. The Trust continues to control expenditure where possible, and maximise energy efficiency within their buildings.

Residential Accommodation : The Trust provides self - contained, supported residential accommodation within the Coliseum for up to eleven adults with learning difficulties. The service focuses on promoting recovery, well - being and greater independence. This enables service users to make progress in these areas by recognising and building on their strengths, coping abilities, social networks and natural support systems.

Creative Support, a provident society, provides the 24-hour personalised support needed by tenants in the apartments. As their landlord, the Trust encourages and welcomes our tenants to participate in the social, cultural and educational opportunities on offer in the Coliseum Centre and wider area.

Accommodation is provided in three self - contained apartments: The Penthouse, Crow’s Nests and the newly opened Quarterdeck. The apartments provide the opportunity for enhanced support and high quality standard of living. Renovations to The Quarterdeck are now complete and the apartment is occupied.

The Trust continues to upgrade facilities as needed and enhance energy options across all three apartments with planned maintenance to maintain the best possible standard of accommodation.

Recycling Services

The Network Shop is situated in Whitby town centre and sells donated items of used & preloved furniture and household items. It differs from most charity shops in that it is not intended as a fund-raising activity, but as a charitable activity. It provides high quality household furniture and goods at affordable prices.

It relieves financial hardship by assisting low income families to meet their household needs at low cost and safely. All upholstered items must bear Fire Safety regulation labels and all electrical goods are PAT tested before sale. The service also helps to safeguard the environment. The area served has a high proportion of self-catering holiday accommodation, which is frequently refurbished to maintain its market appeal. Many discarded household items, still in good condition, would otherwise be sent to landfill.

It is staffed entirely by volunteers, some of whom have issues which prevent them from securing paid employment. By acquiring customer service skills and basic stock recording – plus a good attendance record – some shop volunteers are helped to progress to paid employment. Others derive on-going benefit from the dignity, social contact, feeling of self-worth and self-respect gained by being a valued member of the shop’s team of volunteers.

WHITBY AREA DEVELOPMENT TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Arts & Events:

The events programme provides opportunities for everyone in the community to enjoy a wide variety of cultural activities, as an audience member or participant.

‘Thursday at the Coliseum’ is a weekly arts and events project to help combat loneliness and isolation and promote social engagement and opportunities for volunteers. The programme of matinees and evening performances offers a wide range of community cinema screenings, NT Live, Exhibition on Screen, Rural Arts, dementia friendly screenings and popular arts events. A Community Pizza CIC provides an affordable and family friendly café menu regularly hosted in the café before the screenings.

The Events programme also hosts comedy performances, festival programmes and a wide range of performances and presentations by local community groups and individuals. The theatre venue also hosts the regular meetings of the local societies and organisations. The Coliseum provides a licensed café-bar for evening events, when appropriate.

Walled Garden Whitby; well - being through nature

This long term well - being project provides a safe and supportive environment for vulnerable adults to engage in meaningful activities. Volunteers and service users can self - refer or the Trust accepts referrals from statutory services. All volunteers and service users are registered and complete induction training before attending the garden.

Based in a beautiful neglected walled garden on the outskirts of Whitby the project offers the opportunity to grow and harvest a wide range of fruit, vegetables and cut flowers, gradually renovate and manage the neglected heritage orchard, develop knowledge, understanding and skills to promote wild life and conservation, participate in well -being activities and use the garden as a wild working space.

The Trust runs two sessions a week, hosts regular event days, family days and partnership presentations. The project works in partnership with Whitby Naturalists’ Club to promote environmental conservation.

The Walled Garden volunteers/service users and volunteer Advisory Group also use the Coliseum Centre’s facilities for planning, events and social gatherings throughout the year.

Volunteers

The ethos of the charity is to encourage and support people to recognise that everyone has a valuable contribution to make to their own community. The Trust provides a safe, supportive and inclusive environment. A high proportion of our work is undertaken by volunteers, who are local people of all ages, from all walks of life, and with all levels of physical and cognitive abilities.

In 2023 the Trust continued to recruit more volunteers to provide both regular and occasional event support and are pleased to see our volunteer numbers increase across all areas of operations to over 50 people during the year. Our staff, trustees and professional advisors also contribute significant voluntary effort.

The Whitby Area Development Trust would like to express their gratitude and thanks to all our supporters, volunteers and service users. Your assistance, talents and enthusiasm are truly appreciated.

WHITBY AREA DEVELOPMENT TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Financial review

Total income in the year was £246,764 (2022: £185,552) this includes an insurance claim £39,750. Total expenditure was £246,234 (2022: £208,382) which left a surplus of £530 (2022: deficit £22,830). The unrestricted surplus was £6,628 (2022: deficit £34,135).

Policy on Investments

The charity has no investments.

Policy on Reserves

There were no free reserves (general funds less fixed assets less commitments) at 31 December -£7,311, (2022: -£28,113), so the situation has improved. Free reserves before lease commitments are £60,122 (2022: £49,074) which would be the equivalent of 3 months’ normal operating expenditure. With these reserves and rent being a reasonable amount per year, this should safeguard its continued operation.

Risk Management

The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The effects of rising costs and inflationary pressures have been felt across all areas of operations and presented a challenging financial environment.

Trustees continues consider that infections post Covid pandemic poses the most significant risk to the charity, given that the Coliseum Centre is a public venue and a very high proportion of our users are elderly. Most of our residential tenants are vulnerable adults requiring 24-hour attended care. Health & Safety infection precautions remain top priority for the foreseeable future.

Structure, governance and management

Name: The name of the organisation became the Whitby Area Development Trust on 16th March 2011. It was formed by merger of the Whitby Resource Centre, a registered charity (known under the name “Whitby Network”) with the Whitby Area Community Development Trust, a private company limited by guarantee.

Legal Status: The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006 . The charity became a private company limited by guarantee ( Company number 02048091 ) (England & Wales) on 9 August 1986 and was registered with the Charity Commission ( Charity no. 518451 ) on 12 February 1987.

Governing Documents : Memorandum and Articles of Association incorporated 9th August 1986, as amended by special resolutions passed on the 23[rd] October 2009 and 16[th] December 2010. Charity and company name amended by Certificate of Incorporation issued 16[th ] March 2011.

Organisation: Day-to-day management of the charity is delegated to Celia Imogen , the Coliseum Manager, who is the Chief Executive Officer and Company Secretary.

The organisation is independent of any other charity or organisation and has no branches. It retains a wholly-owned subsidiary trading company which has been dormant since 2003. The charity rents shop premises in Whitby and owns the freehold of the Coliseum Centre building, which provides office, residential and community space. Serviced office space in the Coliseum Centre is available for rent by not-for-profit organisations whose activities promote and complement the objects of the charity. The charity leases a one acre walled garden and orchard which operates as well - being project.

VAT registration: Registration No: 602231600

Company Secretary: Celia Imogen, appointed 01.01.22

Key Management Personnel: The Charities’ Key Management Personnel consist of the Trustees & company secretary.

Trustee Meetings: There were 5 full Trustee meetings during 2023.

Trustee Selection: Recruitment and appointment of new trustees: the Board identifies specific skill or representation gaps in the current board, then attempts to fill them from the local community by word of mouth; by inviting Coliseum Centre users to register such an interest; and by advertising in the newsletter of Community First Yorkshire. After eligibility checks, potential Trustees attend as nonvoters for several meetings before being invited to stand for election on a vote of the existing Trustees.

Trustee Training: New trustees are provided with an induction pack, which includes job descriptions of the various trustee roles and Charity Commission publications on the Duties of Trustees, etc. Trustees are expected to attend training courses and other training events offered locally by Community First Yorkshire and regionally by Locality (formerly bassac).

WHITBY AREA DEVELOPMENT TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Funds held as custodian trustee

The charity has acted as custodian trustee and as at the reporting date hold £1,000 in cash funds on behalf of Whitby Community Network, a local not-for-profit organisation that works towards advancing the community within the Whitby area.

The trustees report was approved by the Board of Trustees.

Les Overton

Trustees

26 July 2024

WHITBY AREA DEVELOPMENT TRUST

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF WHITBY AREA DEVELOPMENT TRUST

I report to the trustees on my examination of the financial statements of Whitby Area Development Trust (the charity) for the year ended 31 December 2023.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Frances Howard FCA

Fortus Limited Business Advisors and Accountants

Equinox House Clifton Park Shipton Road YO30 5PA York

Dated: 26 July 2024

WHITBY AREA DEVELOPMENT TRUST

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income and endowments
Donations and legacies
3
1,084
-
Charitable activities
4
194,670
11,250
Other income
5
39,760
-
Total income
235,514
11,250
Expenditure
Charitable activities
6
228,886
17,348
Net income/(expenditure) for
the year/
Net movement in funds
6,628
(6,098)
Fund balances at 1 January
2023
1,046,822
14,535
Fund balances at 31 December
2023
1,053,450
8,437		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
1,084
715
-
205,920
161,736
22,966
39,760
135
-
246,764
162,586
22,966
246,234
196,721
11,661
530
(34,135)
11,305
1,061,357
1,080,957
3,230
1,061,887
1,046,822
14,535		 Total
2022
£
715
184,702
135
185,552
208,382
(22,830)
1,084,187
1,061,357

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

WHITBY AREA DEVELOPMENT TRUST

STATEMENT OF FINANCIAL POSITION

AS AT 31 DECEMBER 2023

2023 2022
Notes £ £ £ £
Fixed assets
Tangible assets 10 993,913 998,529
Current assets
Stocks 1,000 1,000
Debtors 11 11,507 13,479
Cash at bank and in hand 78,604 67,671
91,111 82,150
Creditors: amounts falling due within one year 13 (23,137) (19,322)
Net current assets 67,974 62,828
Total assets less current liabilities 1,061,887 1,061,357
Income funds
Restricted funds 15 8,437 14,535
Unrestricted funds
General unrestricted funds 763,343 756,715
Revaluation reserve 290,107 290,107
1,053,450 1,046,822
1,061,887 1,061,357

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2023.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 26 July 2024

Les Overton

Trustee

Company registration number 02048091

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

Charity information

Whitby Area Development Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is The Coliseum Centre, Victoria Place, Whitby, YO21 1EZ.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity.

The financial statements have been prepared under the historical cost convention, modified to include certain items at fair value. The principal accounting policies adopted are set out below.

These financial statements present the financial position of the parent charity and not that of the group. Group accounts have not been prepared as the group is a small group.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

(Continued)

Allocations of shared support costs are made consistently on the following basis:

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Expenditure on fixed assets costing more than £500 is capitalised. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings Nil for Coliseum & straight line over 10 years for remaining Plant and equipment Straight line over 10 years Fixtures and fittings Straight line over 10 years Computers Straight line over 4 years

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are measured at transaction price.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are recognised at transaction price.

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

(Continued)

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Shared support costs are allocated across expenditure and the basis can be seen in the expenditure accounting policy.

3 Donations and legacies

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Donations and gifts 1,084 715

4 Charitable activities

Coliseum
Services
Recycling
Tenancies
Restricted
income
2023
2023
2023
2023
£
£
£
£
Grants
-
-
-
11,250
Donated goods
-
17,597
-
-
Internet café
737
-
-
-
Room rentals
25,296
-
-
-
Café bar
11,310
-
-
-
Rental income
-
-
139,730
-
37,343
17,597
139,730
11,250
Analysis by fund
Unrestricted funds
37,343
17,597
139,730
-
Restricted funds
-
-
-
11,250
37,343
17,597
139,730
11,250		 Total
2023
£
11,250
17,597
737
25,296
11,310
139,730
205,920
194,670
11,250
205,920

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

4 Charitable activities

Charitable activities (Continued)
Coliseum Recycling Tenancies Restricted Total
Services income
2022 2022 2022 2022 2022
£ £ £ £ £
Grants 4,000 - - 22,966 26,966
Donated goods - 19,677 - - 19,677
Internet café 515 - - - 515
Room rentals 18,998 - - - 18,998
Events - - - - -
Café bar 4,260 - - - 4,260
Rental income - - 114,286 - 114,286
Less: deferred income - - - - -
27,773 19,677 114,286 22,966 184,702
Unrestricted funds 27,773 19,677 114,286 - 161,736
Endowment funds - designated - - - - -
Restricted funds - - - 22,966 22,966
Endowment funds - general - - - - -
27,773 19,677 114,286 22,966 184,702

5 Other income

Other income

Unrestricted Unrestricted
funds funds
2023 2022
£ £
39,760 135

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

6 Charitable activities

Coliseum
Services
Recycling
Tenancies
Other
charitable
activities
Restricted
expenditure
2023
2023
2023
2023
2023
£
£
£
£
£
Staff and volunteer costs
8,166
4,396
-
-
-
Direct costs
2,746
-
-
-
17,153
Office costs
120
100
-
3,764
-
Premises costs
12,418
16,557
52,569
1,242
-
Depreciation
2,365
-
2,248
-
-
Travel
2,755
-
-
-
-
28,570
21,053
54,817
5,006
17,153
Share of support costs (see note 7)
41,406
5,915
65,067
5,008
-
Share of governance costs (see note 7)
784
111
1,232
112
-
70,760
27,079
121,116
10,126
17,153
Analysis by fund
Unrestricted funds
70,565
27,079
121,116
10,126
-
Restricted funds
195
-
-
-
17,153
70,760
27,079
121,116
10,126
17,153		 Total
2023
£
12,562
19,899
3,984
82,786
4,613
2,755
126,599
117,396
2,239
246,234
228,886
17,348
246,234		 Total
2022
£
14,323
10,519
1,754
64,405
5,759
3,505
100,265
104,791
3,326
208,382
196,721
11,661
208,382

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

6 Charitable activities

(Continued)

For the year ended 31 December 2022

Coliseum
Services
Recycling
Tenancies
Other
charitable
activities
Restricted
expenditure
£
£
£
£
£
Staff and volunteer costs
9,309
5,014
-
-
-
Direct costs
203
-
-
-
10,316
Office costs
46
38
-
1,670
-
Premises costs
9,661
12,881
40,897
966
-
Depreciation
3,773
-
1,986
-
-
Travel
3,505
-
-
-
-
26,497
17,933
42,883
2,636
10,316
Share of support costs (see note
7)
36,960
5,280
58,080
4,471
-
Share of governance costs (see
note 7)
1,164
166
1,829
167
-
64,621
23,379
102,792
7,274
10,316
Analysis by fund
Unrestricted funds
63,276
23,379
102,792
7,274
-
Restricted funds
1,345
-
-
-
10,316
64,621
23,379
102,792
7,274
10,316		 Total
2022
£
14,323
10,519
1,754
64,405
5,759
3,505
100,265
104,791
3,326
208,382
196,721
11,661
208,382

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

7 Support costs

Support costs
Support costs
Governance
costs
£
£
Staff costs
112,405
-
Printing, postage and
stationery
1,786
-
IT costs
2,409
-
Bank charges
384
-
Professional fees
-
-
Accountancy fees
-
-
Advertising
412
-
Accountancy fees
-
2,239
117,396
2,239
Analysed between
Charitable activities
117,396
2,239		 2023 Support costs
Governance
costs
£
£
£
112,405
100,484
-
1,786
1,477
-
2,409
1,702
-
384
391
-
-
452
-
-
285
-
412
-
-
2,239
-
3,326
119,635
104,791
3,326
119,635
104,791
3,326		 2022
£
100,484
1,477
1,702
391
452
285
-
3,326
108,117
108,117

Included in accountancy are the fees for the independent examination £910 (2022: £2,550), these are impacted by over accruing in previous years.

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during either year.

9 Employees

The average monthly number of employees during the year was:

Employees
The average monthly number of employees during the year was:
Employment costs
Wages and salaries
Social security costs
Other pension costs		 2023
Number
5
2023
£
115,348
4,642
4,025
124,015		 2022
Number
5
2022
£
107,415
3,810
3,582
114,807

There were no employees during the current or prior year, whose annual remuneration was more than £60,000.

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

10 Tangible fixed assets

Freehold land
and buildings
Plant and
equipment
Fixtures and
fittings
Computers
£
£
£
£
Cost or valuation
At 1 January 2023
996,393
17,342
103,770
12,112
At 31 December 2023
996,393
17,342
103,770
12,112
Depreciation
At 1 January 2023
10,022
9,385
99,571
12,112
Depreciation charged in the year
2,439
1,431
744
-
At 31 December 2023
12,461
10,816
100,315
12,112
Carrying amount
At 31 December 2023
983,932
6,526
3,455
-
At 31 December 2022
986,371
7,958
4,200
-		 Total
£
1,129,617
1,129,617
131,090
4,614
135,704
993,913
998,529

Land and buildings with a carrying amount of £900,000 were revalued in November 2016 by BHD Partnership Ltd, independent valuers not connected with the charity on the basis of market value. The valuation conforms to International Valuation Standards and was based on recent market transactions on arm's length terms for similar properties.

11 Debtors

Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income
Loans and overdrafts
Other loans
Payable within one year		 2023
£
11,185
-
322
11,507
2023
£
-
-		 2022
£
8,589
4,428
462
13,479
2022
£
3,000
3,000

12 Loans and overdrafts

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

13
Creditors: amounts falling due within one year
Notes
Borrowings
Trade creditors
Other taxation and social security
Accruals
Deferred income
14
14
Deferred income
Opening balance
Amount released to income in the year
Amounts deferred in the year		 2023
£
-
2,597
12,695
5,020
2,825
23,137
2023
£
1,794
(1,794)
2,825
2,825		 2022
£
3,000
5,109
2,141
7,278
1,794
19,322
2022
£
1,750
(1,750)
1,794
1,794

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

15 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds
Balance at Income Expenditure Transfers Balance at
1 January 2023 31 December
2023
£ £ £ £ £
Projection equipment 781 - (195) - 586
Social inclusion events 250 - (250) - -
Pilates class 270 - (270) - -
Larpool 10,746 4,700 (11,115) - 4,331
Thursday at the Coliseum 2,488 3,300 (5,268) - 520
Online mapping platform - 250 (250) - -
Whitby wardrobe - 500 - - 500
Singing for the brain - 2,500 - - 2,500
14,535 11,250 (17,348) - 8,437
Movement in funds
Balance at Income Expenditure Transfers Balance at
1 January 2022 31 December
2022
£ £ £ £ £
Auditoruim seating 1,150 - (1,150) - -
Projection equipment 976 - (195) - 781
Social inclusion events 250 - - - 250
Pilates class 270 - - - 270
Larpool 584 16,966 (6,804) - 10,746
Thursday at the Coliseum - 6,000 (3,512) - 2,488
3,230 22,966 (11,661) - 14,535

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

15 Restricted funds

(Continued)

Auditorium seating fund:- represents monies granted by the Arts Council and has been spent on seating capitalised in fixed assets. The expenditure above is that of the respective depreciation.

Projection equipment fund:- represents monies donated by the British Film Institute spent on projection equipment and capitalised in fixed assets, the expenditure above is that of the respective depreciation.

Social inclusion events fund:- represents monies donated by Whitby Co-op to be spent on the promotion of social inclusivity in the local area.

The Pilates class fund:- represents monies received from participants of the pilates class.

The Larpool fund:- represents monies received from the Normandy Charitable Trust for expenditure on the Larpool Walled Garden development, creating environmentally sustainable outdoor work opportunities for disadvantaged groups.

Thursday at the Coliseum fund:- represents monies received from NYCC Stronger Communities and the Normanby Charities Trust for providing weekly cultural performances and events.

Online mapping platform is from Whitby Community network, a local community group for a online mapping project. We accepted the grant from Councillor Locality on their behalf.

Whitby wardrobe is from another local community group we supported who provide free recycled and preloved clothing at a fortnightly drop in session and was award by Councillor locality.

Singing for the brain - sessions will be run but under contract with Alzheimer's Society. Sessions will start in 2024.

16 Analysis of net assets between funds

Unrestricted
funds
Restricted
funds
2023
2023
£
£
Fund balances at 31 December 2023 are represented by:
Tangible assets
993,324
589
Current assets/(liabilities)
60,126
7,848
1,053,450
8,437
Unrestricted
funds
Restricted
funds
2022
2022
£
£
Fund balances at 31 December 2022 are represented by:
Tangible assets
997,748
781
Current assets/(liabilities)
49,074
13,754
1,046,822
14,535		 Total
2023
£
993,913
67,974
1,061,887
Total
2022
£
998,529
62,828
1,061,357

17 Operating lease commitments

At the reporting end date the charity had outstanding commitments for future minimum lease payments under operating leases, which fall due as follows:

Within one year
Between two and five years
In over five years		 2023
£
9,750
39,000
18,687
67,437		 2022
£
9,750
39,000
28,437
77,187

WHITBY AREA DEVELOPMENT TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

17 Operating lease commitments

(Continued)

18 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).

Remuneration of key management personnel

The remuneration of key management personnel is as follows.

2023 2022
£ £
Remuneration 36,594 33,584

19 Subsidiaries

The Coliseum Trading Company Limited (Company number 03733657) is a wholly-owned trading subsidiary, first registered on 16 March 1999. The Company has been dormant since 2003.