## For the period 1[st] January 2024 to 31 st December 2024
518393
8GU
Chair
William Bundred Vice Chair
Ann Heppell Fiona Bishop
Trustee selection method: Trustees are nominated, seconded and elected at the Annual General Meeting.
as Webmaster and Transcriptions Officer. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trust Board consists of the Chair, Vice Chair, Secretary, Treasurer and between 1 and 3 other Trustees and meets a minimum of 4 times per
1
The Trustees are looking at the best route for ne� Trustee induction, �hich �ill be completed in the first 6 months of joining the Trust Board.
The Trust board e�ists to make sure the charit� is �ell-managed, risks are assessed and mitigated, e�er�one follo�s legal requirements and the charities policies. Their support helps other �olunteers run high qualit� and safe conferences on Famil� Histor� that helps Famil� Historians �ho ha�e Cumbrian ancestors.
## **Risk and In�ernal Con�rol**
The Societ��s Trustee Board has a Risk Register that identifies the major risks to the charit� fulfilling its objecti�es and purpose. These are re�ie�ed t�ice per �ear, and it is a d�namic document.
The Societ� has in place policies and s�stems of internal controls that are designed to pro�ide, as far as is reasonabl� practicable, assurance against material mismanagement or loss including financial controls and insurance policies to ensure that insurable risks are co�ered.
## **Sec�ion C**
## **Objec�i�es and ac�i�i�ies**
Summar� of the objecti�es of the charit� set out in its go�erning document:
The objects of the Societ� are:
(a) to promote and encourage the public stud� of British famil� histor�, genealog�, heraldr�, and local histor� �ith particular but not e�clusi�e, reference to persons li�ing in or associated �ith the count� of Cumbria, the historical counties of Cumberland, Westmorland, Lancashire north of the Sands and the Sedbergh area of Yorkshire. (b) to promote the preser�ation, securit�, and accessibilit� of archi�al material.
Summar� of the main acti�ities in relation to these objecti�es:
T�o 1-da� conferences and one 3-da� residential conference are held each �ear �ith talks in person b� Famil� Histor� e�perts.
Famil� Histor� e�perts gi�e regular talks using �ideo conference soft�are to reach members based throughout the �orld.
Additional acti�ities: Weekl� help offered in Carlisle archi�es.
A quarterl� Ne�sletter is produced and issued.
A �ebsite and Facebook Group are used as a communication tool.
2
Public benefit statement:
The Societ� meets the Charit� Commission�s public benefit through the education of people and the preser�ation of and access to historical documents.
## **Sec�ion D**
## **Achie�emen�s and performance**
Summar� of the main achie�ements during the �ear:
The Societ� has held three �ell attended conferences this �ear. The first a da� conference in Seascale; the second a da� conference in Burton-in-Kendal incorporating the Annual General Meeting and a three da� residential conference at Crooklands. Alongside these conferences fi�e Zoom meetings ha�e been held �ith speakers.
The Societ� has attended one Famil� Histor� Fair in York. The ne� Transcriptions Officer has no� a good team of Transcribers and ne� transcriptions are being �orked on for publication.
Our ne� Website �as launched in October thanks to our ne� Webmaster and the benefits are �e no� ha�e full control and can modif� and add to it as required.
## **Sec�ion E**
Reser�es Polic� Statement:
## **Financial re�ie�**
The Societ� should hold a minimum of �60,000 in its reser�es reflecting the a�erage potential risks (that is, not all risk/opportunit� �ill happen at the same time) in relation to the income collections s�stems, �ebsite replacement and potential closure costs or allo�ing the Societ� opportunities to contribute to the purchase of significant
- documents or pro�ide match contributions to other organisations projects �hich fall �ithin the scope of the Charit��s objecti�es.
Current reser�es position:
- All funds held are currentl� unrestricted and at �64k are �ithin the parameters of the polic� statement.
- Further financial re�ie� details: Our principal source of funds is from our membership subscriptions and from sales of publications. Conferences and e�ents are e�pected to break-e�en.
- In�estment Polic�: All cash in�ested is in lo� risk, short term sa�ings accounts.
Ho� the e�penditure has supported the ke� objecti�es of the charit�:
3
The Societ� Trustee Board regularl� monitors the bank balances and the interest rates recei�ed to ensure the societ� obtains ma�imum �alue and income from its banking arrangements. Before major e�penditure the council discusses and agrees the le�el and reason for spend and �erifies that cashflo� is a�ailable.
## **Sec�ion F**
## **O�her op�ional informa�ion** - None
## **Sec�ion G**
## **Declara�ion**
The trustees declare that the� ha�e appro�ed the trustees� report abo�e. Signed on behalf of the charit��s trustees
Signature: Tre�o� Li�le�o� (Signed Electronicall�) Full names: Tre�or Littleton Position: Chair Date: 4 Ma� 2025
�
|~~Cumbria Family History Society~~||~~Audited~~||
|---|---|---|---|
|~~Detail~~|~~Notes~~|**2024**
~~—~~
~~Full year~~|**2023**
~~—~~
~~full year~~|
|**Income**||||
|Subscriptions Received||12,272.15|11,886.72|
|Donations||179.50|10.50|
|Publications and Research||1,880.99|2,192.51|
|Gift Aid for previous year|1|1,438.70|1,731.36|
|Bank Interest||1,671.78|1,020.74|
|Conferences||13,299.50|12,422.80|
|Sundry income||1.00|442.92|
|bank charges (see below)||0.00||
|||30,743.62|29,707.55|
|~~Expenditure~~||||
|Newsletter Printing||-3,838.81|-3,354.70|
|Newsletter Distribution Costs||-2,518.44|-2,718.41|
|Officers Expenses||-451.80|-1,080.37|
|Conference expenses||-13,540.75|-11,800.60|
|Conference speaker costs|||-600.00|
|publication expenses||-33.00||
|Website/google||-353.30|-226.56|
|Printing
& Equipment||-68.99|-275.78|
|Stationery / Sundries||-158.87|-217.20|
|Insurance||-308.00|-308.00|
|Stripe/parish Chest fees||-260.61||
|Bank Charges||-165.18|-458.75|
|Affiliations||-458.62|-452.98|
|Assets||0.00|-359.10|
|Website||-4,331.97|-38,909.87|
|Advertising||||
|London Branch|||-168.60|
|||-26,488.34|-60,930.92|
|~~Surplus for the year~~||£4,255.28|-£31,223.37|
|~~Funding Represented as:~~||||
|Opening Balances||||
|HSBC Charitable Bank Account||659.55|33,349.16|
|HSBC Business Money Manager||30,083.94|27,393.24|
|CAF Shawbrook Bank||30,000.00|31,432.46|
|||60,743.49|92,174.86|
|Add Surplus||4,255.28|-31,223.37|
|Accruals and Prepayments||-915.61|-208.00|
|Total Funds||64,083.16|£60,743.49|
|Closing Balances||||
|HSBC Charitable Bank Account||3410.4|659.55|
|HSBC Business Money Manager||30,672.76|30,083.94|
|CAF Fixed Saver at Shawbrook Bank||30,000.00|30,000.00|
|Total Funds|2|64,083.16|£60,743.49|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
Charlty no
(If any)
183qS
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity {Ihe Trusn for the year ended
Responsiblllties and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (Ihe Acf)
I report in respe¢# of my examination of the Trusf s accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the CharY Commission
under section 145(5){b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination 1¢h gives me cause to believe that in, any material
respect:
accountiNJ records were not kept in accordance with section 130 of
the AIX or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understsnding of the accounts to be reached.
. Please delete the words in the brackets rf they do not apply.
Slgned:
19" 2vL£
Name:
Relevant professlonal
qualification(s) or body
(If any):
Address:
LEZ
6eLÉ É.
IER
October 2018