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| ee Trustees’ Annual Report for the period r MIG oye Period start date Period end date alae as f Day Month Year Day Month Year if ope From 01 08 2024 To 3! 07 2025
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Section A
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Reference and administration details
Charity name| Hartford Primary School Parent Teachers Association Other names charity is known by|
Registered charity number (if any) |518338
7
Charity's principal address| Hartford Primary School
Riddings Lane Hartford Postcode «OWOINA
Names of the charity trustees who manage the charity
© N f n (or body) entitled 5 Becky Fariey Chit TP 2 | Shelley Ford Treasurer PP 3| Chloe Johnson [Vice-Chair TT 4|KateFarmera [Secretay |TCS A a 2 Se a i 5 a @, es 5 5 a idON”__] A CO nC Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
£.
1
March 2012
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Names and addresses of advisers (Optional information)
Type ofadviser : = a
Name ofchief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document| Parent Kind Constitution adopted aa
How the charity is constituted Unincorporated association |
Trustee selection methods Trustees are appointed / reappointed during the AGM held annually |
Additional governance issues (Optional information)
aierlitonanY , Allemployedparents byof Hartford children Primaryattending SchoolHartford arePrimary automaticallySchool membersand any ofstaff the
relevant, about: PTA. ‘ . a :
policies and procedures Trusteesreceive no overseeremuneration the runningor otherof thb e nefits. PTA, giving their time voluntarily and
adopted for the induction and | Trustees undergo a DBS check through the school, volunteers supporting
training of trustees; fundraising activities and events are supervised either by the committee or
; ; school staff
e the charity’s organisational
structure and any wider
network with which the charity
works;
e relationship with any related
parties;
trustees’ consideration of
major risks and the system
and procedures to manage
them.
Section C Objectives and activities
The object of the association (the objects) is to advance the education of
Summary pupils in the school in particular by: 2.1 Developing effective relationships
charity set of out the objectsin its of the | betweenEngaging thein staff,activities parentsor providing and othersfacilities associatedor equipment with thewhich schoolsupport 2.2
governing document the school and advance the education of the pupils.
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ee
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2
March 2012
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In planning our activities for the year we kept in mind the Charity
Commission's guidance on public benefit at our trustee meetings.
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Our main activities are centred around providing additional benefit and
experiences for the children attending Hartford Primary school that they
may not otherwise have been able to experience or take part in. This
theme is reflected not only through the decisions around how the money
that we raise is spent, but also in the fundraising events that we organise.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration |
had regard tothatthe trusteesguidance have |
issued by the Charity |
Commission on public |
benefit) |
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©
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Additional details of objectives and activities (Optional information)
Without the support of our members volunteering and participating in our — events we would not be able to make the valuable contributions to | school, and for this we are very grateful. |
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@°rther may statements, choose towhere include relevant, about:
-
¢ policy on grantmaking;
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¢ policy programme related investment;
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¢ contribution made by volunteers.
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March 2012
Section D
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Achievements and performance
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a We have had another successful year, starting with the completion of our ecarth ok ts rs ‘imi the year moarity installationstorage facilities,of playgroundand a refuma r kb i ngs,shmentit ofis thlov e ouly t odoor see classroom the children andreally mee y being able to enjoy the outside space. Our major fundraising activities during the year were our Colour Run which was incredibly well attended and had a lovely community feel, and our Christmas even which despite the rain and cancelled fireworks still provided enjoyment for the families that attended. | Other smaller events such as cake sale, sweet and ice-cream sales, discos, and film nights also added to our fundraising total.
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©
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We continue to offer our pre-loved uniform provision to all parents for free (may of our parents choose to make a small donation to the PTA as a result)
We have supported Christmas parties for all children and funded transport for various trips throughout the year.
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We are incredibly grateful to our match funding volunteers who have significantly contributed to our success with the donations made by their employers.
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March 2012
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Section E Financial review
Brief We aim to not hold significant reserves in the bank, however as we are statement of the sometimes working towards a larger project there may be times when we charity’s policy on reserves have larger amounts of money in our accounts. Following the impact of COVID as a committee the trustees took a decision to ensure that we retained a minimum of £3,000 to ensure that the charity was able to fund its commitments without any substantial fundraising being possible for a prolonged period of time
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ee
Details of any funds materiall in deficit ” ” | none
Further financial review details (Optional information)
You may choose to include The PTA started the year with funds of £35,573 and ended the year at additional information, where 31st July 2023 had a cash balance of £28,111 7 relevant about: We have approved various donations to school that we are awaiting e invoices for of £5690 relating to events and items from Summer term the charity’s principal 2025. Sources of funds (including | During the year we have contributed £36,406 towards school equipment any fundraising); and activities, which is broken down as follows: e how expenditure has [Project | School Year | Amount | @ Supported the key objectives |/ShedBaseall§=— | «1,600.00 | e vite charity [Outdoor Classroom fall | £6,062.20, investment policy and [Playground Markings1 fall ~——S|—«£5,617.00_ objectives including any ethical investment policy SoneS. Religious Visits fall |= «£433,.92 | [ChristmasParties fall =~ | «£380.00 LibrarySevice fall =i =«£2,802.92 | MathsHeadphones fe) ScienceWeek-REBooksallfall[all = | | £498.55,€176.20|202.05 | Net Income of £19,599 was generated from events undertaken. The biggest success in terms of net proceeds was the Colour Run with profits of 4915, closely followed by the Christmas Wonderlights event generating profit of £4519, In addition, the silent discos, raffle and Christmas cards all generated over £1,500 profit. Specific callout around Pre-loved uniform which continues to be successful over the year, raising over £300 despite moving to a donations only scheme. Great to see an initiative that is really helping our school community but still very successful in supporting PTA funds. Also to note that £5,800 of the income was generated using match funding from our fantastic volunteers and their employers.
fe)
Section F
Other optional information
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Section G
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees ; > Position FullSignature(s)| name(s) 4— |eckyDeKA FAele—_— (09(eg Secretary, Secrstany, Chair,| — Chale] TREASURER ChATR | pate) 9-10-26 -
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Hartford Primary School Parents Teacher 518338 Association Receipts and payments accounts CC16a For the period 8/1/2024 7/31/2025 To from ~~ee ee~~ Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||
| Gifts,Donations and Legacies | 432 | 1,000 | - | 1,432 | 1,245 | |||||
| Other TradingActivities | **26,984 ## ** | - | - | 26,984 | 31,348 | |||||
| Investment income | 245 | - | - | 245 | 390 | |||||
| Charitable Activities | - | - | - | - | ||||||
| - | - | - | - | |||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total(Gross income for AR) | (Gross income for AR) | 27,661 | 1,000 | - | 28,661 | 32,983 | ||||
| - - - - - - - - - Sub total - - - - - Total receipts 27,661 1,000 - 28,661 32,983 A2 Asset and investment sales, (see table). ~~——————~~ |
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| A3 Payments | ||||||||||
| Cost of Fundraising | 8,817 | - | - | 8,817 | 9,308 | |||||
| Subscriptions and Sundry | 632 | - | - | 632 | 714 | |||||
| Donations to School | 26,674 | - | - | 26,674 | 36,406 | |||||
| Other expenditure | - | - | - | 181 | ||||||
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| **Sub total ** | 36,123 | - | - | 36,123 | 46,609 | |||||
| - - - - - - - - Sub total - - - - - Total payments 36,123 - - 36,123 46,609 A4 Asset and investment purchases, (see table) ~~—————~~ |
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| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
- 8,462 1,000 - - 7,462 - 13,626 - - - - - 35,573 - - 35,573 49,199 27,111 1,000 - 28,111 35,573 ~~=====~~ |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Current account Reserve Account Petty cash Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 1,725 - 25,370 1,000 16 - 27,111 1,000 OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| 3 CHARITY COMMISSION | Independent examiner's report on the— || | FOR ENGLAND AND WALES | accounts | ection? —Tidependent Examiners Report SERRE Reporttothe trustees WWE TOSCO FRIMAEY COV pA ST | | ACHES FPYSSOCLATLOW On accounts for the year | J veal ee | Charity no | | ended O) /OA/AO2S ™itany) | SIS336° Set out on pages | report to the trustees on my examination of the accounts of the above charity (‘the Trust”) for the year ended . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent [The charity's gross income exceeded £250,000 and | am qualified to examiner's statement underiake ihe examination by being a qualified member of {insert name of applicable listed body]]. Delete[ ] if not applicable. | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
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Signed: MUD por | Date: | -
Name: DEC KAR ORRLRGRY
Relevant professional aaa MITATUT — ICAEW
quaiification(s) or body | CHAETEEED Accs ee |
1 Oct 2018
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iER
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(if any): | a |
Address: | \u ye4EeS PNK |
| WHET REO, CVVESHIECE, Que 2rd |J
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Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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anyGive itemshere thatbrief thedetails of | Nowe
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IER 2 Oct 2018
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IER