2024-07-31-accounts - The Hartford Primary School Parent Teacher Association

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——e, : Hakantey Trustees' Annual Report for the period 1. COMMISSION: | Period start date Period end date pil b e Say | Day Month Year | Day ‘Month Year i EEE From 01 08 2023 To 31 07 2024 Section A Reference and administration details

Charity name Hartford Primary School Parent Teachers Association

Other names charity is known by

Registered charity number (if any) |518338

Charity's principal address| Hartford Primary School

Riddings Lane

—=SS=dINA Postcode

Names of the charity trustees who manage the charity

2[SheleyFord |Treaswer |[SSC~—~iSSSSSS] 4[AmyMetcaife [Secretary | | nC OG Te a a of mf 2GO 1 A OO OO 2 pp 1)GO rs a rs ia es ee GGG 2 OO Names of the trustees for the charity, if any, (for example, any custodian trustees) [NameSSCS Cato’ acted if not for whole’ year —

TAR

March 2012

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dmes and addresses of advisers (Optional information)
/ype of adviser Names Address
ee
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Section B Structure, governance and management
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Description of the charity’s trusts

Type of governing document Parent Kind Constitution adopted

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How the charity is constituted |[Unincorporated][association] g ‘rust. association, company) Trustee selection methods Trustees are appointed / reappointed during the AGM held annually €g. appointed by, elected by)
Additional governance issues (Optional information) Youitionmay sionalchoose toate: includeahare Allemployedparentsbyof Hartford children Primaryattending: SchoolHartfordarePrimary automatically Schoolmembersand any ofstaff the relevant, about: PTA. : . wg: . Trustees oversee the running of the PTA, giving their time voluntarily and
- policies and procedures receive no remuneration or other benefits. adopted for the induction and _| Trustees undergo a DBS check through the school, volunteers supporting training of trustees; fundraising activities and events are supervised either by the committee or school staff
e the charity’s organisational structure and any wider network with which the charity works;
e relationship with any related parties;

Additional governance issues (Optional information)

e trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

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The object of the association (the objects) is to advance the education of
Summary pupils in the school in particular by: 2.1 Developing effective relationships
charity seofthe objects of the out [ in] ee | betweeEngagi n g thein staff,activities parentsor providing and othersfacilities associatedor equipment with the which school support 2.2
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TAR 2

March 2012

/ In planning our activities for the year we kept in mind the Charity .[/] Commission's guidance on public benefit at our trustee meetings. / Our main activities are centred around providing additional benefit and / experiences for the children attending Hartford Primary school that they / may not otherwise have been able to experience or take part in. This / theme is reflected not only through the decisions around how the money that we raise is spent, but also in the fundraising events that we organise. Summary of the main activities undertaken for the | public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public | benefit)

Additional details of objectives and activities (Optional information)

: : : You may choose to include : further statements, where relevant, about:

Without the support of our members volunteering and participating in our events we would not be able to make the valuable contributions to school, and for this we are very grateful.

¢ policy on grantmaking;
¢ policy programme related investment;
¢ contribution made by volunteers.

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March 2012

Fction D Achievements and performance / omar of the main We have had another successful year, starting with the completion of our Srhlevements of the charity long awaited MUGA refurbishment, it is lovely to see the children once oorng the year again being able to enjoy the facilities safely. Our major fundraising activities during the year were our Winter Wonderlights event in December which was incredibly well attended and had a lovely community feel, and our summer social which despite the rain still provided enjoyment for the families that attended. Other smaller events such as donut day, sweet and ice-cream sales, discos, film nights and our wonderful Wonky bar event also added to our fundraising total. We continue to offer our pre-loved uniform provision to all parents for free (may of our parents choose to make a small donation to the PTA asa result) In addition to the MUGA refurbishment we have also invested in playground printing to continue to improve the outside space around the school and provide additional enrichment during breaktimes. | We have supported Christmas parties for all children and funded transport for various trips throughout the year. We are incredibly grateful to our match funding volunteers who have significantly contributed to our success with the donations made by their employers.

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March 2012

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| ———— ee one Financial review pctie We aim to not hold significant reserves in the bank, however as we are — vel statement of the sometimes working towards a larger project like the MUGA resurface Aarity’ policy on reserves | there may be times when we have larger amounts of money in our § accounts. Following the impact of COVID as a committee the trustees took a decision to ensure that we retained a minimum of £3,000 to ensure that the charity was able to fund its commitments without any substantial fundraising being possible for a prolonged period of time Details of any funds materially Anas in deficit Further financial review details (Optional information) 49,200.83 and ended the year at , You may choose to include The PTA started the year with funds f- 79 24 sian ok 31st July 2023 had a cash balance of £35,5/9.24 additional information, where We h ‘ect voved that we are awaiting invoices for of relearn OUR: 14 343.83, in‘addition to the committed £5,000 towards a replacen ior e the charity's principal PTA shed in order to resolve ongoing storage challenges, specifically 70r ® sourcesanyhow fundraising); expenditureof funds has(including | theandDuringactivities,pre-loved theee year whichuniform.we“ah haveiis broken contributed down asateollows: towards school equipment, supported School Year | Amount of the key objectives projet SERMOLTE 205.00 the charity; Mee | esas + vestments gong objectives including any Tenpin Bowling Myre £260.00 ethicaladopted.investment policy yréLion6 Lion Salt Salt W orksorksee £196.99 theatreTranspon WholeSchoo FeemeamfamTip LS220.02,0 0 0.00| WingandThngs LEY 88.00 | “Christmas Story @ Chester Cathedral | Si_‘|£600.00 ‘class Wishlists =| Whole School | €2,425.77_ Whole School rppenivis——~SSS—~| Whole School | £360.00 ‘Garden| Whole Schoo

Net Income of £22,778 was generated from events undertaken. The biggest success in terms of net proceeds was the Christmas Wonderlights event generating revenue of £10,678. In addition, the Summer Social with income over £6,000 and the Christmas Raffle, Disco’s, Wonka Bars and Christmas Cards all raised incomes of over £1,000. Specific callout around Pre-loved uniform which has been very successful over the year, raising over £500 despite moving to a donations only scheme. Great to see an initiative that is really helping our school community but still very successful in supporting PTA funds. Also to note that over £7,000 of the income was generated using match funding from our fantastic volunteers and their employers. Section F Other optional information 2 eo

Tan

March 2012

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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees _ | A
etc) TREASURER
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TAR

March 2012

See |

x Charity Name No (if any) FORCHARITY ENGLANDCOMMISSION|=Mc"ilyAND WALES| NARTFORDNai PRAMAE SL fAae Receipts and payments accounts CC16a For the period |) Porod" start dar T ; Period end date Auy23 | 7% sjucr Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds oo ‘oe to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai Receipts cohaton endcuatabenaveespecanae)(ee |[[8008] Other Trading Aciviles ||sagas] [I[‘4][ [|] | | investments C—C—‘RSCSC“‘CNSC#OCYLYOC= rfJf890] |[8] 08 | EE) EO TTTTTTTTTTCwdYYC=Y (Es es |es ee ee es ee r__OOOOOCOCOC“‘“RENNNNN—Y Sd ee |eee Sub total (Gross income fi A2 Asset and investment sales, (see table). ee C—O Subtotal] A3 Payments ee [C8563 es p89| ee ee P9182| lonerO—CSC(C‘“‘;™CAYTCYT tet | rfOC(C‘“‘CNCdRSOCOCOCCY EE peeeSOSOSCCCSCédR(NN$NNNNNW’. rTOSOSOSC“‘(‘“‘“RNNNNS=| E Pe PpeOOOSOSOSCSC“‘“RNNNCNCOCCCS} resiSubtotal] _4eeoo}[SSO Pe[JL] Aé4 Asset and investment purchases, (see table) C—OJ PCS Sub total[| ASTransfersbetweenfundsNet of receipts(payments)[~ 13626][[-||] |S[__ ||dT]]|[-[SCC] 13.628dC[TC] AGCashfundslastyearend [ | ff Cash funds this year end[- 13.626] [-}L___-

CCXX R1 accounts (SS)

28/11/2024

Section B Statement of assets and liabilities at the end of the period Categories Details Unrestrictedfunds Restrictedfunds Endowmentfunds to nearest £ to nearest £ to nearest £ BA Genk ane | | || | Total eS | cash funds a (agree balances with receipts and payments account(s)) Aqgreement Error OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ _ = Details Fundatose which Cost (optional Currentoptionalvalue _ —= Details Fundasset to belongs which Cost (optional) Currentoptional value . Details Fund to which Amount due When due i ==liability relates optional =optional Signed by one or two trustees on . . Date of behalf of all the trustees Signature Pie News approval (a SHELEY FORD b= !|-24 PReseccA FASLEY | /25-l-2u

CCXX R2 accounts (SS)

28/11/2024

te eee

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Ku! CHARITY COMMISSION; Independent examiner's FOR ENGLAND AND WALES report on the accounts

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Section A Independent Examiner's Report
Report to the trustees! | ©") Yo’ MARTRQKO PRIMARY SCHOOL PARENT, [—]
membersof| TEACHES ASSOCIATION es
fe)n accountsts forfor the year , _ ‘Charity no | _ ee|
ended 3 /O7 /Q2024 (if any) | S16 336
— |
Set out on pages |
| report to the trustees on my examination of the accounts of the above
charity ("the Trust’) for the year ended BA/ OA) AZUL .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention (other than that disclosed below ) in connection with
the examination which gives me cause to believe that in, any material
respect:
e accounting records were not kept in accordance with section 130 of
the Act or
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e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

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Name: |DEROEAt\ DACLIVUCTON
Relevant professional | — yhAeTEREO ACCOUNTANT — (CAREW
qualification(s) or(if body any):
Address: | \25 HEYES PARIC, HARTHORO
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IER

October 2018

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the Nore. examiner wishes to disclose. | | | |

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IER

October 2018