The Bayston Hill Memorial Hall Committee Registered Charity No 518280
Chairman’s Report for the year 2024-25 presented at the Annual General Meeting Wednesday 21[st] May 2025.
What a memorable time it has been this year when we were able to celebrate 100 years of Bayston Hill Memorial Hall. We commemorated this with a Cheese and Wine event. This was followed later in the year by an open weekend where we had a pictorial history of the Village and the presence of a number number of regular user groups. A Memorial Plaque was unveiled by Venice and the event was opened by the Deputy Lord-Lieutenant Claire Crackett. Both proved very successful
Rhea has succeeded in raising our profile through the county and beyond by way of social media and our own website. This has resulted in us being adopted by Community Resource as an example of how a Village Hall should be run. For this I thank her.
We have been successful in obtaining an Awards for All Lottery Grant for further work to be carried out and I am grateful to Anthony for not only overseeing this project but looking after all our maintenance needs and Health and Safety issues as the occur.
Judy does the the secretarial duties in her usual efficient way and we are all looking forward her introducing the 50[th] annual fundraising pantomime.
Paul is in the engine room doing an excellent job of managing both the job as Treasurer and Booking Secretary He is ably supported by Jemma, and this is in addition to her other responsibilities. However I am fully aware that he could do with further help to lighten his load.
Andrew organises our Flicks programme which is now well established as a community event with good audience attendance. He has been ably supported by Eric and Venice taking the money and serving the refreshments.
Our local Councillor Ted has continued to support and advise us on local issues and Ray, our long serving member continues to look after the heating system.
Tony, Sarah and JudyW are user group representatives and are valued members of the committee and always ready to offer support, assistance and advice when required as well as having their own responsibilities on the committee.
We were unsuccessful in our bid to The Lottery for funding for the proposed additional meeting room, but as I submit this report I am exploring other options.
As begin another year I look forward to the future as we continue to work together as a team for the benefit of the whole community.
Allan Caswell Committee Chairman.
BAYSTON HILL MEMORIAL HALL
Summary of Receipts and Payments for year ended 31 March 2025
| RECEIPTS 2023/24 2024/25 £ £ 26,228.00 Regular Hirers 29798.00 2,103.00 Other hirings 3661.00 750.00 Parking 378.35 30 Donation/Grant/Legacy 20598.47 407.39 BG Feedin Tariff 0.00 95 Other Income 23.99 2,171.98 Events Income 592.17 1,650.05 Flicks Income 1355.27 744.63 Bank interest 591.70 34,180.05 Total 56,998.95 90,223.54 Balance brought forwar 99,660.15 124,403.59 156,659.10 |
PAYMENTS 2023/24 2024/25 £ £ 6,555.22 Cleaning and Materials 8,876.22 3,970.32 External Services 2,848.07 1,633.40 Minor repairs 5,330.70 390.00 Ground Maintenance 570.00 269.84 Admin/Expenses 45.98 1,368.39 Elect 1,730.82 4,161.30 Gas 4,803.42 776.62 Water 759.14 3,703.25 Events/Purchase/Refunds 1,743.98 755.39 IT 1,003.32 1,099.71 Flicks Costs 933.55 60.00 Bank Charges 75.90 24,743.44 Sub total 28,721.10 99,660.15 Balance carried forward 127,938.00 124,403.59 156,659.10 Balance represented by: Shawbrook Bank 42,063.00 CAF Cash Account 67,556.28 CAF Gold Account 18,318.72 127,938.00 |
PAYMENTS 2023/24 2024/25 £ £ 6,555.22 Cleaning and Materials 8,876.22 3,970.32 External Services 2,848.07 1,633.40 Minor repairs 5,330.70 390.00 Ground Maintenance 570.00 269.84 Admin/Expenses 45.98 1,368.39 Elect 1,730.82 4,161.30 Gas 4,803.42 776.62 Water 759.14 3,703.25 Events/Purchase/Refunds 1,743.98 755.39 IT 1,003.32 1,099.71 Flicks Costs 933.55 60.00 Bank Charges 75.90 24,743.44 Sub total 28,721.10 99,660.15 Balance carried forward 127,938.00 124,403.59 156,659.10 Balance represented by: Shawbrook Bank 42,063.00 CAF Cash Account 67,556.28 CAF Gold Account 18,318.72 127,938.00 |
|---|---|---|
| 28,721.10 | ||
| 127,938.00 | ||
| 156,659.10 | ||
| 42,063.00 67,556.28 18,318.72 |
||
| 127,938.00 |
I have examined the books of the Bayston Hill Memorial Hall together with supporting vouchers and bank statements. To the best of my knowledge and belief this is a true statement of receipts and payments for the year ended 31 March 2025
Signed
Capacity Independent Examiner Date
Charity Commission Submission - Income categories from receipts list above:
| Donations & Legacies. and Grant Charitable Activities - Panto, Events. Other Trading Activities - Regular Hirin Investment - Bank interest. Other - Parking, Feed In Tariff, Flicks, O |
s gs, Other Hirings ther. |
£20,598.47 |
|---|---|---|
| £592.17 | ||
| . £33,459.00 | ||
| £591.70 | ||
| £1,757.61 | ||
| Total Income: | £56,998.95 |
BAYSf¢J4 HILL MEMORIAL IIALL Summary ol Re*ts and Payfflts foryurended 31 Marth 2025 RE15 PAYMENrs a)23124 202425 26,228.00 Regular Hirers 29798.CK) 2,103.00 other hirin8S 3661.LKI 750.(Kl Parking 378.3S 30 Donati/Grant1legHCY 20598.47 407.39 BG Feedin Tariff 95 Other Income 2,171.98 Events Income 1.650.05 Flicks Income 744.63 Bank interest 6.555.22 Cleaning and Materials 3,970.32 Extemal Services 1.633.40 Minor repairs 3.[m) Ground Maintenance 269.84 Admin/Expenses 1,368.39 Elect 4,161.30 Gas 776.62 Water 3.703.25 Ev/pUrthaseIRefundS 755.39 tr 1.099.71 Fllcths Costs 60.00 Bank tharges s6.995 24743.44 Sub totsl 8,876.22 2,848.07 5.330.70 570.IJ) 45.98 1.730.82 4.&)3.42 759.14 1,743.98 I.CK13.32 933.55 23.99 592.17 1355.27 591.70 3%.05 Totsl 472LIO 90.223.54 Balan brought forwari 99,660.15 124403.59 156,659.10 99,660.15 Balart ¢•rried forward 127,938. 124,40&59 156,659.10 Balan represented by: awbrook Bank CAF Cash Account CAF Gold Account 42,063.LKI 67.556.28 18,318.72 127.93UKI I have examined the books ofthe 8ay5ton Hrll Memorial Hall together with supp)rtin8 vouchers and bank To the best of my knowledge and belief this is a true statement of receipts and paymeftts for the year ended 31 Marth 2025 Signed Capaiity Independert Examiner