**The Bayston Hill Memorial Hall Committee Registered Charity No 518280**
**Chairman’s Report for the year 2023-24 presented at the Annual General Meeting Wednesday 15[th] May 2024.**
**In the year that we remember what our forefathers achieved and celebrate 100 years of the Memorial Hall being opened let us also look to the future to ensure that it remains the “Hub” of the Community for another 100 years.**
**We are now established as an invaluable venue for numerous groups, organisations and events. To that extent Paul our Treasurer and Booking Officer has a mammoth task to accommodate groups. He is the person in the engine room making sure that everything runs smoothly. My thanks go to him for all his hard work. He now has some assistance from Jemma, who as well as her other roles overseeing the parking permits, accidents records and first aid kits, for which I also thank her.**
**The numbers attending the Flicks are now picking up and we are grateful to Andrew for coordinating and arranging the showings, ably assisted by Venice organising the half time refreshments.**
**Anthony, as Vice-Chairman continues to oversee the Hall maintenance and outside hedge and grass cutting as well as Health and Safety issues. His practical help and advice is invaluable to us.**
**Rhia has taken on the role of getting us up to date on Social Media including our website and facebook page both of which have been very successful and the Hall has reaped the benefits from that.**
**Judy, as well as being our diligent and efficient Secretary, has continued with her “Team” to produce our annual fundraising Pantomime bringing so much joy to all who attended.**
**As our Local Councillor, Ted continues to support us and advise on local issues. Ray, our long serving member continues to look after the heating and testing emergency lighting. Both valuable roles.**
**Judy Willetts has recently taken on the task of sorting out the kitchen and getting it restocked with essential items. This was long overdue and for which I thank her. The new cooker will also I am sure be a valuable asset.**
**Sarah and Tony are both valued members of the committee and always ready to offer assistance, advice and support when required.**
**We have now received planning permission for our proposed new extention so hopefully we shall be able to source the necessary grants to make it a reality.**
**I feel that we are now at a crossroads and must now decide the way forward in order that the Memorial Hall remains a facility that this village can be proud of for future generations.**
**Allan Caswell Committee Chairman.**
|||Apr-23|Apr-23|May-23|May-23|Jun-23|Jun-23|Jul-23|Jul-23|Aug-23|Aug-23|Sep-23|Sep-23|Oct-23|Oct-23|Nov-23|Nov-23|Dec-23|Dec-23|Jan-24|Jan-24|Feb-24|Feb-24|Mar-24|Mar-24||Totals|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||||||||||
|Regular Hirers
Other hirings
Parking
Donations/Grants
Feedin Tariff
Other Income
Events Income
Flicks Income
Bank Interest||2,768.00||2768.00||962.00||2109.00||761.00||1677.00||2625.00||2637.00||4134.00||1,666.00||2617.00||1,504.00|||26228.00
2103.00
750.00
30.00
407.39
95.00
2171.98
1650.05
744.63|
|||185.00||415.00||375.00||155.00||57.00||190.00||150.00||50.00||177.00||123.00||138.00||88.00||||
|||100.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||550.00||0.00||100.00||||
|||0.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||30.00||0.00||||
|||0.00||163.21||0.00||0.00||0.00||0.00||0.00||175.73||0.00||68.45||0.00||0.00||||
|||0.00||0.00||0.00||0.00||95.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||||
|||0.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||51.98||2,120.00||||
|||172.80||134.25||136.50||0.00||276.01||107.00||91.90||82.00||86.33||151.76||252.50||159.00||||
|||0.00||0.00||78.58||0.00||0.00||116.86||0.00||0.00||127.59||0.00||291.93||129.67||||
|Monthly Receipts:||3225.80||3480.46||1552.08||2264.00||1189.01||2090.86||2866.90||2944.73||4524.92||2559.21||3381.41||4100.67|||34180.05|
|||||||||||||||||||||||||||||
|Cleaning and materials
External Services
Minor Repairs
Ground Maintenance
Admin/Expenses
Electricity
Gas
Water
Event/Purchases/Refunds
IT
Flicks Costs
Bank Charges||537.60||460.80||716.41||499.20||539.20||499.20||499.20||668.28||616.14||422.40||578.39||518.40|||6555.22
3970.32
1633.40
390.00
269.84
1368.39
4161.30
776.62
3703.25
755.39
1099.71
60.00|
|||0.00||0.00||526.00||0.00||237.00||0.00||355.00||920.00||262.99||1634.33||35.00||0.00||||
|||20.27||678.44||0.00||210.00||0.00||0.00||0.00||528.00||105.69||0.00||0.00||91.00||||
|||0.00||0.00||90.00||0.00||300.00||0.00||0.00||0.00||0.00||0.00||0.00||0.00||||
|||55.01||0.00||0.00||2.25||140.74||0.00||25.99||34.00||11.85||0.00||0.00||0.00||||
|||145.59||126.07||138.48||75.47||95.61||75.65||117.39||133.78||180.88||151.00||128.47||0.00||||
|||1863.93||0.00||1147.10||0.00||0.00||0.00||350.79||0.00||627.51||0.00||0.00||171.97||||
|||43.02||97.05||67.20||58.76||57.96||98.81||61.84||39.49||58.77||77.78||58.76||57.18||||
|||0.00||0.00||12.00||853.50||0.00||50.00||12.00||61.00||156.00||26.00||858.21||1674.54||||
|||86.94||34.99||34.99||62.44||282.94||34.99||34.99||34.99||34.99||43.15||34.99||34.99||||
|||104.99||103.00||103.00||0.00||0.00||102.99||93.00||113.00||99.99||103.00||159.76||116.98||||
|||5.00||5.00||5.00||5.00||5.00||5.00||5.00||5.00||5.00||5.00||5.00||5.00||||
|Monthly Payments:||2862.35||1505.35||2840.18||1766.62||1658.45||866.64||1555.20||2537.54||2159.81||2462.66||1858.58||2670.06|||24743.44|
|||||||||||||||||||||||||||||
|Balance b/fwd||90223.54||90586.99||92562.1||91274||91771.38||91301.94
92526.16||||93837.86||94245.05
96610.16||||96706.71||98229.54|||90223.54|
|Receipts||3225.80||3480.46||1552.08||2264.00||1189.01||2090.86|2866.90|||2944.73||4524.92|2559.21|||3381.41||4100.67|||34180.05|
|Payments||-2862.35||-1505.35||-2840.18|-1766.62|||-1658.45||-866.64|-1555.20|||-2537.54||-2159.81|-2462.66|||-1858.58||-2670.06||-24743.44||
|Balance c/fwd||90586.99||92562.1||91274
91771.38||||91301.94||92526.16
93837.86||||94245.05||96610.16
96706.71||||98229.54||99,660.15||99660.15||
BAYSTON HILL MEMORIAL HALL
Summary of Retefpts and Paymerts for year ended 31 March 2024
RECEIPT5
PAYMENTS
2022123
2023124
2022123
2023124
20.063.iJ) Regular Hirers
2,371.00 Other hirings
7(10.00 Parking
0.00 Donations/Grants
653.23 8G Feedin Tariff
187.20 Other Income
1.803.57 Events Income
1.504.(XJ Flicks Income
366.31 Bank interest
26.228.00
2.103.00
750.00
30.00
5.740.16 Cleaning and Materials
14,369.30 External Services
517.41 Minor repairs
549.83 Ground Maintenan
503.23 Admin/Expense5
1.276.32 Elect
3.337.75 Gas
698.02 Water
9.525.81 Events/Purchase/Refunds
964.81
1.035.51 Flicks Costs
72.00 Bank Charges
38.590.15 Sub total
6,555.22
3,970.32
1.633.40
390.00
269.84
1.368.39
4.161.30
776.62
407.39
95.00
2,171.98
1,650.05
744.63
3.703.25
755.39
1.099.71
27.648.31 Total
34.180.05
24.743.44
101,165.38 Balance brought foThvard
128,813.69
90223.54
90223.54 Balance carried forward
128.813.69
99.660.15
124,403.59
124.403.59
Balance represented by:
Shawbrook Bank
CAF Cash Account
CAF Gold Account
41.996.34
39,773.08
17.890.73
99,660.15
I have examined the books of the Bayston Hill Nlemorial Hall together with supporting vouthers and bank statements.
To the best of my knowled8e and belief this is a tNe staternent of ripts and panentS for the yeaT ended 31 March
Signed
Capacity
Independent Examiner
Date
I3ItrKPfW l aoJLp