The Bayston Hill Memorial Hall Committee Registered Charity No 518280
Chairman’s Report for the year 2020-21 presented at the Annual General Meeting Wednesday 21[st] July 2021.
Due to the Corona Virus we have experienced a very strange year with the Hall being completely closed for the majority of that time. This has meant that we have had little or no income from bookings, or being able to have our usual fundraising events such as the Annual Pantomime. However the Government Support Grants have enabled us to continue in a healthy financial position and we can look forward to a positive future.
We have been fortunate to have received ongoing advice and support from Graham Betts on behalf of the Rural Community Council of Shropshire and this has proved to be very valuable.
The situation created a number of challenges and I am grateful to Judy for taking on the roll as our Safeguarding Officer and guiding us through it. It has also caused numerous difficulties with the bookings and I must also give my thanks to Sarah for the way in which she has managed it. We also owe her a debt of gratitude for hosting our regular Zoom meetings.
Since my last report, which was compiled in May last year, Karen France has stepped down as Treasurer. However, we are grateful that Paul Stevens has joined us. Through no fault of anyone, he has had a difficult task sorting our financial affairs, which he has succeeded in doing. And for which I must thank him. At the same time he has worked closely with Sarah to ensure that all runs smoothly.
For many years Anthony has taken on the responsibility of overseeing and organising essential repairs and maintenance. During the closure we have renewed the fascias and guttering as well as replacing the outside drainage system. As usual a job well done. I know that if there is a problem he will either fix it himself or get someone to do it.
I am grateful also that Andrew Shenton has taken on the mantle of responsibility for our Flicksin the Sticks, and together with Charles Denscombe has arranged and overseen our new screen and projector as well as the upgrade of the sound system. We all look forward to trying out the new equipment.
Margaret was the instigator of our very own website and has maintained it since in a positive and professional way. I am also grateful for the sound guidance our Councillor Ted Ckarke has been able to give us.
I must also give a big thank you to Angela who has done an excellent job as our Secretary for a number of years and kept everything and us in order. Sadly she has decided to step down from the committee but would still be willing to take on the the roll as the minute secretary.
Sadly, Ann Warr has decided to step down from the committee after many years and with the important task of keeping the Accident Register and checking the First Aid Kits on a regular basis.
We have a number of committee members who do not necessarily have a job title, but never the less are all vital members who play an important roll in the running of the Hall affairs. I am very grateful to all of them for their help.
This has been a very trying year in many respects, particularly as we have had to adapt, and conduct most of our meetings via Zoom. However I feel that we can look forward with confidence, and that the Hall Committee has, and will continue to administer this important community facility for the benefit of the residents of Bayston Hill and beyond. For this I thank you all.
Allan Caswell Committee Chairman.
Account Detail - YE March 3st 2021
| Receipts Regular Users Other hirings Parking British Gas Feedin Grants Refund for stationary Flicks in the sticks Bank Interest Monthly Receipts: Payments Gas Electricity Water Cleaning materials Ground Maintenance Refuse collection Purchase Event (Panto) Flicks In The Sticks Performing Rights Society Equipment serv' inspection Insurance Minor repairs Account Fees Admin costs Refunds Monthly Payments: Balance b/fwd Receipts Payments Balance c/fwd |
Apr-20 | Apr-20 | May-20 | May-20 | Jun-20 | Jun-20 | Jul-20 | Jul-20 | Aug-20 Sep-20 |
Aug-20 Sep-20 |
Oct-20 Nov-20 Dec-20 |
Oct-20 Nov-20 Dec-20 |
Jan-21 Feb-21 |
Jan-21 Feb-21 |
Mar-21 | Mar-21 | Totals | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1015.00 | 848.00 | 1694.00 | 450.00 | 306.00 | 144.00 | 4457.00 251.00 700.00 637.49 19931.00 30.00 57.20 335.15 |
||||||||||||
| 57.00 | 194.00 | |||||||||||||||||
| 650.00 | 50.00 | |||||||||||||||||
| 437.34 | 200.15 | |||||||||||||||||
| 10500.00 | 1334.00 | 6001.00 | 2096.00 | |||||||||||||||
| 30.00 | ||||||||||||||||||
| 57.20 | ||||||||||||||||||
| 6.57 | 0.44 | 0.43 | 327.71 | |||||||||||||||
| 1015.00 | 848.00 | 12314.77 | 30.00 | 887.78 | 1834.00 | 6995.58 | 2473.71 | 26398.84 | ||||||||||
| 364.80 | 977.57 | 461.77 | 97.03 | 401.63 | 2302.80 | |||||||||||||
| 135.14 | 14.65 | 234.59 | 212.41 | 74.97 | 671.76 | |||||||||||||
| 218.57 | 218.57 | |||||||||||||||||
| 291.60 | 186.38 | 376.30 | 291.60 | 1145.88 | ||||||||||||||
| 80.00 | 294.24 | 374.24 | ||||||||||||||||
| 189.00 | 193.00 | 382.00 | ||||||||||||||||
| 2624.64 | 6409.53 | 9034.17 | ||||||||||||||||
| 1049.70 | 1049.70 | |||||||||||||||||
| 56.00 | 56.00 | |||||||||||||||||
| 684.52 | 684.52 | |||||||||||||||||
| 250.00 | 64.80 | 175.00 | 489.80 | |||||||||||||||
| 1308.12 | 1308.12 | |||||||||||||||||
| 466.80 | 2121.00 | 2587.80 | ||||||||||||||||
| 5.00 | 5.00 | 5.00 | 5.00 | 15.00 | 5.00 | 21.00 | 8.00 | 69.00 | ||||||||||
| 90.90 | 34.77 | 78.58 | 115.89 | 320.14 | ||||||||||||||
| 188.00 | 314.00 | 231.00 | 26.00 | 759.00 | ||||||||||||||
| 3752.84 | 1615.18 | 99.65 | 471.15 | 6909.12 | 1594.69 | 3154.57 | 3856.30 | 21453.50 | ||||||||||
| 87905.63 | 85167.79 | 84400.61 | 96615.73 | 96174.58 | 90153.24 | 90392.55 | 94233.56 | 87905.63 | ||||||||||
| 1015.00 | 848.00 | 12314.77 | 30.00 | 887.78 | 1834.00 | 6995.58 | 2473.71 | 26398.84 | ||||||||||
| -3752.84 | -1615.18 | -99.65 | -471.15 | -6909.12 | -1594.69 | -3154.57 | -3856.30 | -21453.50 | ||||||||||
| 85167.79 | 84400.61 | 96615.73 | 96174.58 | 90153.24 | 90392.55 | 94233.56 | 92850.97 | 92850.97 |
Scanned copy of signed original - YE March 2021. BAYSTON HILL MEMORIAL HALL Summary of Rocelpts and Paymonts for year ended 31 March 2021 RECEIPTS PAYMENT8 2019120 2021W21 2019120 202W21 18213.23 Regular User5 3.574.00 other hiring8 724.00 p$rng 406.96 BG F8•lin Ta 785.68 LW Bank Trartsf8r Refund for s18Oonary 4,457.00 251.00 700.00 837.49 2806.00 Waue8 1,988.93 Gas 1.386.10 Elecld 963.53 Water 470.00 Cleanlng matst1818 1,074.05 Ground Meintonance Refu86 colleclbjn 1,515.79 Hygiene S6rvicgS 35.00 Communty Coundl sub. 835.62 PerfOrmW R¥hts Soryety Equipment 8ep/ Irwticbjn 1.324.55 Insurance 1,093.25 Nlnor re118 410.54 Adrninthtr rnsts 330.52 Other c08ts 40.00 Bank Charges 311.75 PAYE 14,385.63 Sub total 2.308.40 Equipmenvstage Wofks 9,735.00 Malor repai 858.80 Flicks in the Sicks RefttrK15 12,91)0.20 Sub totsl 2.302.80 671.76 218.57 1,145.88 374.24 684.52 1.308.12 2,587.80 320.14 1,049.70 69.00 0.00 11.604.33 9,034.17 23.703.87 Sub total 3,362.45 Pantomlme 1,902.31 Fund rn15ing avents 1,470.07 FIKks in the SIFcks 647.64 Shawbrook Ac¢ Intgf•8t 26.11 Bank intsrest- CAF Gold 7JO8.$8 Sub total RtrIctd Funds lo.0.00 Grants 10,000.IXI Sub toL•l 8,07&49 57.20 327.71 7.44 392.35 759.00 9,849.17 553.89 Adjustmgnts Hall work8 053.89 Sub total 19,931.Th) 19,931.IX> 4f.112AS Tot•1 74,632.W Balance brou9ht foTr¥ard 115745JS 26,398.84 87.gJS.83 114,W.47 27.839.72 Total 87,905.63 Balance caThied foiward 116.745.3S 21,453.50 92,850.97 114.304.47 Balance by. ShawtKook Bank CAF Cash Accnunt CAF Gold Account 41291.84 34.17S.06 17,384 07 92.850.97 I have exaMj bookE of the Bay%ton Plill Momoiigr H811 together svpporlirvJ vou¢hgrs aThJ bank slatements. To the ofmy kn¢yAl•&Ja and a tnje stement ol rÈtt and pentsfOrtho year ¢ja 31 March 2&1 Synod Capauty IndeFendent Ex8minor