SHENLEY LANE COMMUNITY ASSOCIATION
& SPORTS CENTRE
ANNUAL REPORT FOR THE YEAR ENDING 31st MARCH 2023
THE ASSOCIATION
The Association is a Registered Charity, Number 518218, it operates under a Constitution instituted on 11th June 1984 and subsequently amended in 1986 and 1994. It is managed by a Committee of Trustees which was constituted as follows;-
D.Gubbins Chairman EX FIN C Woo Vice-Chairman M.E.Lancaster Secretary EX FIN A Jones Nominated by the Membership S Gray Nominated by the Membership N Fishwick Association Manager
EX Member of Executive Committee FIN Member of Finance Sub Committee
Its Association address is; 472 Shenley Lane, Selly Oak, Birmingham, B29 4HZ
The Association is comprised of a general membership and has the following Affiliated Groups;
Northfield Town Football Club, Northfield Town Junior FC.
There are several User Groups, including Northfield Town Over 35’s, Northfield Town Over 50’s and Shenley Fields SYS CC.
Six members of the Committee of Trustees are elected by the general membership in General Meeting. One member is appointed to represent the affiliated group and the Association Manager is invited to become a trustee ex officio.
The general business of the Association is conducted at monthly meetings of the Committee. The Association also has an Executive Committee with delegated powers to deal with day to day matters and a Finance Committee which meets regularly to monitor financial matters. The Executive Committee and Finance Committee report to the monthly meetings of the Committee of Trustees.
The Trustees are all aware of their responsibilities as trustees of a Charity and receive regular updates on the requirements of Charities legislation.
The Trustees are aware of the long term need to generate funds for the long term maintenance of the facilities. There are currently no specific projects for which funds have been earmarked in specific reserve funds. The policy of the Committee of Trustees is to build up unrestricted reserves until such time as specific projects make the creation of earmarked reserves advisable.
1
The Association has a 99 year lease from Bournville Village Trust, for Legal purposes the Lease is held in the names of a HOLDING TRUSTEES who are;Mark Douglas Andrew Gubbins Vicky Jarrett
The Lease contains the following conditions;
-
It is dated from January 2018 for a term of 99 years. A one-off payment was negotiated to cover the full length of the term.
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To maintain a car park for the use of members, keep all boundaries in good repair, the property in good repair
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and sound turf. Keep all fences and hedges in good repair and condition.
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To use the property only as playing fields and the buildings for the purposes of the Association.
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Not to make any alterations without the Landlord's consent.
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Not to assign or underlet except for the licence of part to Shenley Society (2006) Ltd.
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Not to commit any nuisance to the Landlord's, their tenants or leasees.
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To only supply or consume alcohol during restricted hours permitted by the lease subject to the requirements of the Licensing Justices and without nuisance to local residents.
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To maintain a constitution which appoints a Landlord's representative to Management Meetings.
Under the Lease the Association affords an Operational Licence to SHENLEY SOCIETY (2006) Ltd, Registered under the Companies Act 1985, Number 5725757 for the operation of the Licensed Facilities. The Society is registered for VAT, number 614 3451 67
The Solicitor for the Association and the Society is;-
Their Bankers are ;-
M R Timms and Co HSBC Solicitors Northfield Branch 12 Abbey Road 770/772 Bristol Road South Gornal Wood Northfield Dudley Birmingham West Midlands DY3 2PQ B31
OBJECTIVES OF THE ASSOCIATION
The objectives of the Association, as set out in the Constitution are as follows;-
To promote the benefit of the inhabitants of the estates of Shenley Manor and Shenley Court and the neighbourhood, without distinction of sex, sexual orientation, race of political, religious or other opinions, by associating together the inhabitants the Local Authorities, voluntary organisations and the inhabitants in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of
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life for the inhabitants. To establish a Community Centre and maintain and manage it in collaboration with the Local Authority and others in furtherance of these objects.
REVIEW OF THE ACTIVITIES AND DEVELOPMENT OF THE ASSOCIATION
At the last AGM I said that we were still in the process of seeking to appoint successors to Steve and Sue. You will all now be aware that Natalie and her partner Craig took over the helm with enthusiasm and a host of ideas. They have introduced many new initiatives and general improvements to the Association. They have worked hard to ensure the financial stability of the Association continues and are always seeking new ways to improve it. They have already made their mark on the Association and I’m sure members are aware of this!
The work that was carried out to refurbish and improve the premises during and after the lockdown has continued. A lot of this is not obvious such as maintaining and when required replacing airconditioning units, kitchen areas including a brand-new extraction unit for the function room kitchen. The function room bar has been improved and general maintenance has continued. Plans are in place to completely refurbish and modernise all the toilets. The first of these will be the ladies toilets in the bar area.
The Association is always takes pride in being an asset to the local community. Groups continue to use Association facilities for meetings and workshops. Events such as weddings, family celebrations and a community venue for funerals continue.
The sporting activities of the Association are going from strength to strength. Although the football season is young Northfield town, seniors and juniors, are as enthusiastic and prepared as ever to have a successful season. The cricket season has just finished but they had a successful and we rarely rained off! Many members may be aware that a landmark event took place on Saturday 9[th] September when the inaugural match was played by the Northfield Town Under 8’s girls team. It was a lovely occasion and we hope that female football prospers at Shenley Lane. Could I also add that both the football and cricket sections are very active in pursuing grants to enhance and improve their own activities but also ground maintenance in general. Often very substantial amounts allowing the purchase of plant and machinery.
It is with great sadness that during the past year we regret the passing of Gary Hitchman and Irene Knight. Our thoughts are with their families and friends.
Finally, as always, special thanks to Natalie and Craig and all the Society staff for the continued hard work and friendly and courteous manner in which they conduct themselves. And as usual special thanks are also expressed to all those who contribute to the smooth running of the Association many of them named volunteers without whom the Association ceased to exist.
Accounts Examiner
Goodwins 6 Parkside
3
Greenhough Road Lichfield Staffordshire WS13 7AU
4
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Shenley Society (2006) Limited
Shenley Society (2006) Limited
Income Statement for the Year Ended 31 March 2023
| TURNOVER Other income Cost of raw materials and consumables Staff costs Depreciation and other amounts written off assets Other charges Taxation SURPLUS |
31.3.23 £ 297,441 7,181 (136,503) (77,050) (3,878) (29,369) - 57,822 |
31.3.22 £ 218,261 11,603 (99,160) (76,497) (2,033) (26,931) - 25,243 |
|---|---|---|
Page 1
Shenley Society (2006) Limited (Registered number: 05725757)
Balance Sheet 31 March 2023
| FIXED ASSETS CURRENT ASSETS CREDITORS Amounts falling due within one year NET CURRENT LIABILITIES TOTAL ASSETS LESS CURRENT LIABILITIES RESERVES |
31.3.23 £ 14,739 (36,548) |
£ 60,848 (21,809) 39,039 39,039 |
31.3.22 £ 9,836 (31,903) |
£ 42,181 (22,067) 20,114 20,114 |
|---|---|---|---|---|
NOTES TO THE FINANCIAL STATEMENTS
1. STATUTORY INFORMATION
Shenley Society (2006) Limited is a private company, limited by guarantee, registered in England and Wales. The company's registered number and registered office address are as below:
Registered number: 05725757 Registered office: 472 Shenley Lane Selly Oak Birmingham B29 4HZ
2. AVERAGE NUMBER OF EMPLOYEES
The average number of employees during the year was 10 (2022 - 10).
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
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(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
continued...
Page 2
Shenley Society (2006) Limited (Registered number: 05725757)
Balance Sheet - continued 31 March 2023
The financial statements have been prepared in accordance with the micro-entity provisions.
The financial statements were approved by the Board of Directors and authorised for issue on 30 May 2023 and were signed on its behalf by:
D Gubbins - Director
Page 3
Shenley Society (2006) Limited
Report of the Accountants to the Directors of Shenley Society (2006) Limited
As described on the Balance Sheet you are responsible for the preparation of the financial statements for the year ended 31 March 2023 set out on pages one to three and you consider that the company is exempt from an audit.
In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us.
Goodwins 6 Parkside Court Greenhough Road Lichfield Staffordshire WS13 7AU
30 May 2023
This page does not form part of the statutory financial statements
Page 4
Shenley Society (2006) Limited
Detailed Income and Expenditure Account for the Year Ended 31 March 2023
| Turnover Bar takings Cost of sales Opening stock Purchases Wages Closing stock GROSS SURPLUS Other income Sundry receipts Expenditure Rates and water Maintenance and refurbishment Television Cleaning and refuse Telephone Post and stationery Advertising Motor expenses Repairs and renewals Computer costs Sundry expenses Accountancy Consultancy costs Legal fees Depreciation of tangible fixed assets Finance costs Bank charges NET SURPLUS |
31.3.23 £ 2,105 136,353 77,050 215,508 (1,955) 189 3,490 1,081 1,258 8,245 80 - 399 6,611 3,124 463 2,250 - 1,510 3,878 |
£ 297,441 213,553 83,888 7,181 91,069 32,578 58,491 669 57,822 |
31.3.22 £ 2,110 99,155 76,497 177,762 (2,105) 330 2,104 6,088 2,581 2,655 612 86 94 6,187 857 131 2,000 2,416 - 2,033 |
£ 218,261 175,657 42,604 11,603 54,207 28,174 26,033 790 25,243 |
|---|---|---|---|---|
This page does not form part of the statutory financial statements
Page 5
Shenley Society (2006) Limited
Detailed Balance Sheet for the Year Ended 31 March 2023
| 31.3.23 | 31.3.22 | |
|---|---|---|
| £ | £ | |
| FIXED ASSETS | ||
| Fixtures and fittings | 60,848 | 42,181 |
| CURRENT ASSETS | ||
| Stocks | 1,955 | 2,105 |
| Bank deposit account | 11,319 | 6,631 |
| Cash in hand | 1,465 | 1,100 |
| 14,739 | 9,836 | |
| CREDITORS | ||
| Amounts falling due within one year | ||
| VAT | (8,083) | (5,347) |
| Trade creditors | (5,386) | (1,329) |
| Social security and other taxes | - | (795) |
| Other creditors | (10,829) | (12,432) |
| Accruals and deferred income | (2,250) | (2,000) |
| Directors' current accounts | (10,000) | (10,000) |
| (36,548) | (31,903) | |
| NET CURRENT LIABILITIES | (21,809) | (22,067) |
| TOTAL ASSETS LESS CURRENT | ||
| LIABILITIES | 39,039 | 20,114 |
| NET ASSETS | 39,039 | 20,114 |
| RESERVES | ||
| Other reserves | 6,398 | 6,398 |
| Income and expenditure account | 32,641 | 13,716 |
| 39,039 | 20,114 | |
This page does not form part of the statutory financial statements
Page 6
Shenley Society (2006) Limited
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |
|---|---|
| Income Statement | 1 |
| Balance Sheet | 2 |
| Report of the Accountants | 4 |
| Detailed Income and Expenditure Account | 5 |
| Detailed Balance Sheet | 6 |
REGISTERED CHARITY NUMBER: 518218
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Shenley Lane Community Association
& Sports Centre
Goodwins 6 Parkside Court Greenhough Road Lichfield Staffordshire WS13 7AU
Shenley Lane Community Association & Sports Centre
Report of the Trustees for the Year Ended 31 March 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 518218
Principal address
472, Shenley Lane Selly Oak Birmingham West Midlands B29 4HZ
Trustees
D Gubbins ME Lancaster J Patrick C Woo V Jarrett J Daniels G Whigham
Independent Examiner
Goodwins 6 Parkside Court Greenhough Road Lichfield Staffordshire WS13 7AU
Approved by order of the board of trustees on 30 May 2023 and signed on its behalf by:
D Gubbins - Trustee
Page 1
Independent Examiner's Report to the Trustees of Shenley Lane Community Association & Sports Centre
Independent examiner's report to the trustees of Shenley Lane Community Association & Sports Centre
I report to the charity trustees on my examination of the accounts of Shenley Lane Community Association & Sports Centre (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Leigh Goodwin
Goodwins 6 Parkside Court Greenhough Road Lichfield Staffordshire WS13 7AU
30 May 2023
Page 2
Shenley Lane Community Association
& Sports Centre
Statement of Financial Activities
for the Year Ended 31 March 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 45,397 EXPENDITURE ON Raising funds 2 36,285 NET INCOME 9,112 RECONCILIATION OF FUNDS Total funds brought forward 62,904 TOTAL FUNDS CARRIED FORWARD 72,016 |
Restricted funds £ - - - 213,365 213,365 |
31.3.23 Total funds £ 45,397 36,285 9,112 276,269 285,381 |
31.3.22 Total funds £ 65,805 37,987 27,818 248,451 276,269 |
|---|---|---|---|
The notes form part of these financial statements
Page 3
Shenley Lane Community Association
& Sports Centre
Balance Sheet
31 March 2023
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 5 1,175 CURRENT ASSETS Debtors 6 10,829 Cash at bank 60,012 70,841 NET CURRENT ASSETS 70,841 TOTAL ASSETS LESS CURRENT LIABILITIES 72,016 NET ASSETS 72,016 FUNDS 7 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ 213,365 - - - - 213,365 213,365 |
31.3.23 Total funds £ 214,540 10,829 60,012 70,841 70,841 285,381 285,381 72,016 213,365 285,381 |
31.3.22 Total funds £ 214,540 12,432 49,297 61,729 61,729 276,269 276,269 62,904 213,365 276,269 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 30 May 2023 and were signed on its behalf by:
D Gubbins - Trustee
The notes form part of these financial statements
Page 4
Shenley Lane Community Association & Sports Centre
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - No depreciation Plant and machinery - No depreciation
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 5
Shenley Lane Community Association & Sports Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
2. RAISING FUNDS
Raising donations and legacies
| 31.3.23 | 31.3.22 | |
|---|---|---|
| £ | £ | |
| Support costs | 36,285 | 1,644 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
5.
| INCOME AND ENDOWMENTS FROM Donations and legacies EXPENDITURE ON Raising funds NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD TANGIBLE FIXED ASSETS COST At 1 April 2022 and 31 March 2023 DEPRECIATION At 1 April 2022 and 31 March 2023 NET BOOK VALUE At 31 March 2023 At 31 March 2022 |
Unrestricted fund £ 65,805 37,987 27,818 35,086 62,904 Freehold property £ 598,160 388,339 209,821 209,821 |
Restricted funds £ - - - 213,365 213,365 Plant and machinery £ 50,078 45,359 4,719 4,719 |
Total funds £ 65,805 37,987 27,818 248,451 276,269 Totals £ 648,238 433,698 214,540 214,540 |
|---|---|---|---|
continued...
Page 6
Shenley Lane Community Association & Sports Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
| 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments 7. MOVEMENT IN FUNDS At 1.4.22 £ Unrestricted funds General fund 62,904 Restricted funds Capital 213,365 TOTAL FUNDS 276,269 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 45,397 TOTAL FUNDS 45,397 Comparatives for movement in funds At 1.4.21 £ Unrestricted funds General fund 35,086 Restricted funds Capital 213,365 TOTAL FUNDS 248,451 |
31.3.23 31.3.22 £ £ 10,829 12,432 Net movement At in funds 31.3.23 £ £ 9,112 72,016 - 213,365 9,112 285,381 Resources Movement expended in funds £ £ (36,285) 9,112 (36,285) 9,112 Net movement At in funds 31.3.22 £ £ 27,818 62,904 - 213,365 27,818 276,269 |
|---|---|
continued...
Page 7
Shenley Lane Community Association & Sports Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
7. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 65,805 | (37,987) | 27,818 |
| TOTAL FUNDS | 65,805 | (37,987) | 27,818 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Capital TOTAL FUNDS |
At 1.4.21 £ 35,086 213,365 248,451 |
Net movement in funds £ 36,930 - 36,930 |
At 31.3.23 £ 72,016 213,365 285,381 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|---|---|---|
| General fund | 111,202 (74,272) |
36,930 |
| TOTAL FUNDS | 111,202 (74,272) |
36,930 |
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 8
Shenley Lane Community Association & Sports Centre
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| Detailed Statement of Financial Activities for the Year Ended 31 March 2023 |
||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gifts | - | (1) |
| Subscriptions | 25 | 150 |
| Shenley Society Limited | 38,897 | 10,560 |
| Other rents | 6,075 | 18,898 |
| Other income | 400 | 9,579 |
| Income from grants | - | 26,619 |
| 45,397 | 65,805 | |
| Total incoming resources | 45,397 | 65,805 |
| EXPENDITURE | ||
| Support costs | ||
| Management | ||
| Rates and water | 870 | 2,039 |
| Light and heat | 13,238 | 16,052 |
| Sundries | 300 | - |
| Maintenance | 15,794 | 15,560 |
| Licences and insurance | 4,752 | 4,320 |
| Expenditure on events | 1,271 | - |
| Finance | 36,225 | 37,971 |
| Bank charges | 60 | 16 |
| Total resources expended | 36,285 | 37,987 |
| Net income | 9,112 | 27,818 |
This page does not form part of the statutory financial statements
Page 9
Shenley Lane Community Association & Sports Centre
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | ||
| Independent Examiner's Report | 2 | ||
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 8 |
| Detailed Statement of Financial Activities | 9 |