**SHENLEY LANE COMMUNITY ASSOCIATION** ## **& SPORTS CENTRE** ## **ANNUAL REPORT FOR THE YEAR ENDING 31st MARCH 2021** ## **THE ASSOCIATION** The Association is a Registered Charity, Number 518218, it operates under a Constitution instituted on 11th June 1984 and subsequently amended in 1986 and 1994. It is managed by a Committee of Trustees which was constituted as follows;- D.Gubbins Chairman EX FIN C Woo Vice-Chairman M.E.Lancaster Secretary EX FIN A Jones Treasurer J Daniels Nominated by the Membership J Patrick Nominated by the Membership G Whigham Nominated by the Membership EX Member of Executive Committee FIN Member of Finance Sub Committee Its Association address is; 472 Shenley Lane, Selly Oak, Birmingham, B29 4HZ The Association is comprised of a general membership and has the following Affiliated Groups; Northfield Town Football Club, Northfield Town Junior FC. There are several User Groups, including Northfield Town Veterans FC, Kings Heath Old Boys FC, , Shenley Fields SYS CC.,. Six members of the Committee of Trustees are elected by the general membership in General Meeting. One member is appointed to represent the affiliated group and the Association Manager is invited to become a trustee ex officio. The general business of the Association is conducted at monthly meetings of the Committee. The Association also has an Executive Committee with delegated powers to deal with day to day matters and a Finance Committee which meets regularly to monitor financial matters. The Executive Committee and Finance Committee report to the monthly meetings of the Committee of Trustees. 1 The Trustees are all aware of their responsibilities as trustees of a Charity and receive regular updates on the requirements of Charities legislation. The Trustees are aware of the long term need to generate funds for the long term maintenance of the facilities. There are currently no specific projects for which funds have been earmarked in specific reserve funds. The policy of the Committee of Trustees is to build up unrestricted reserves until such time as specific projects make the creation of earmarked reserves advisable. The Association has a 99 year lease from Bournville Village Trust, for Legal purposes the Lease is held in the names of a HOLDING TRUSTEES who are;Mark Douglas Andrew Gubbins Vicky Jarrett The Lease contains the following conditions; - It is dated from January 2018 for a term of 99 years. A one-off payment was negotiated to cover the full length of the term. - To maintain a car park for the use of members, keep all boundaries in good repair, the - property in good repair and sound turf. Keep all fences and hedges in good repair and condition. - To use the property only as playing fields and the buildings for the purposes of the Association. - Not to make any alterations without the Landlord's consent. - Not to assign or underlet except for the licence of part to Shenley Society (2006) Ltd. - Not to commit any nuisance to the Landlord's, their tenants or leasees. - To only supply or consume alcohol during restricted hours permitted by the lease subject to the requirements of the Licensing Justices and without nuisance to local residents. - To maintain a constitution which appoints a Landlord's representative to Management Meetings. Under the Lease the Association affords an Operational Licence to SHENLEY SOCIETY (2006) Ltd, Registered under the Companies Act 1985, Number 5725757 for the operation of the Licensed Facilities. The Society is registered for VAT, number 614 3451 67 The Solicitor for the Association and the Society is;- Their Bankers are ;- M R Timms and Co HSBC Solicitors Northfield Branch 12 Abbey Road 770/772 Bristol Road South Gornal Wood Northfield Dudley Birmingham West Midlands DY3 2PQ B31 2 ## **OBJECTIVES OF THE ASSOCIATION** The objectives of the Association, as set out in the Constitution are as follows;- To promote the benefit of the inhabitants of the estates of Shenley Manor and Shenley Court and the neighbourhood, without distinction of sex, sexual orientation, race of political, religious or other opinions, by associating together the inhabitants the Local Authorities, voluntary organisations and the inhabitants in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants. To establish a Community Centre and maintain and manage it in collaboration with the Local Authority and others in furtherance of these objects. ## **REVIEW OF THE ACTIVITIES AND DEVELOPMENT OF THE ASSOCIATION** It is almost 3 years since Steve And Sue took up their duties at the Association. They have continued to work to maximise Initiatives and events that have markedly improved the overall finances. This has allowed us to prioritise work that is essential for the smooth running of the Association. The Association continues to pursue grants for major initiatives. This is now much easier being in possession of a new 99 year lease. Chris woo, the ViceChairman is working on these. The Association continues to be a hub in the local community, with groups using the Association of facilities for meetings and workshops. In addition businesses also use the facilities for training purposes. As always events such as weddings, family celebrations and of course a local community venue for funeral arrangements. Of course a lot of these events have been curtailed by the continuing pandemic. Also the sporting activities of the Association have been badly affected with leagues been put on hold. The junior leagues have been very resilient but unfortunately senior leagues have suffered. Regretfully Northfield town have had to disband. We will miss them as a very well organised and professional part of the Association. We hope to replace them ready for the coming season. As I reported last year, the time made available during lockdown allowed us to do vital work to the premises. We now feel that the work done has greatly enhanced the bar area and hall. This work is ongoing and members hopefully will noticed improvements over the coming weeks. 3 Also it will be necessary to improve the changing facilities. Again we hope to see improvements in the coming weeks. Hopefully we will stay out of lockdown allowing us to maximise the facilities with regard to functions and events and as a result revitalise the finances of the Association. As you remember at the beginning of lockdown we implemented strict entry and membership requirements for the Association. We intend to review the current membership and entry system into the Association. We hope to have something in place for the New Year. We will of course keep members informed. We would also like to give a thank you to the membership who have adhered to the “restrictions” placed upon them before lockdown finally ended. It did allow for some semblance of normality, allowing us to meet with friends to chat and socialise generally. Finally, as always, special thanks to Steve and Sue and the Society staff for the continued friendly and courteous manner in which they conduct themselves. In addition special thanks are also expressed to all those who contribute to the smooth running of the Association, many of them unnamed volunteers, without whom the Association would cease to exist. ## **Accounts Examiner** Goodwins 6 Parkside Greenhough Road Lichfield Staffordshire WS13 7AU 4 REGISTERED CHARITY NUMBER: 518218 Re ort of the TnJ5tees and Una￿dited Financial Statements for the Year Ended 3 1 Mar¢h 2021 for Shenle Lane Cornmuni Associati orts Centre Goodwins 6 Parkside Court Greenhough Road Lichfield Staffordshire WS13 7AU Shenlev Lane Communi & S rts Centre Association tents of the Finan¢ial Statements for the Year Ended J l March 2021 Page Report ot.the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Detailed Statemeni of Financial Activities Shenlev Lane Communi & S orts Centre Association Re on of the TNsiees for the Year End¢d 31 MaTch 2021 The trustees present their report with the financial statements of ihe charity for ihe yeaT ended 31 March 2021. The trustees have adopted the provisions of Accounting and Rcporting by Charities.. Statement of Recommended Prdciice applicable to ¢hariiies preparing their accounts in accordance with the Pinancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). STRucfuRE, GOVERNANCE AND MANAGEMENT Goverming docurnent The charity 15 controll¢d by its governing documenL a deed of trust and const1￿t¢S an unin¢oJTrorated charity. REFERF.YI CE AND ADMIP41STRATIVE DETAILS Registered Charity number 518218 Principal addres5 472, Shenley Lane Selly Oak Birmiogham West Midlands B29 4HZ Trustee5 D Gubbins ME I,8ncÈster J Patrick Cwoo V Jarrett J Daniels G Whigham Independent Examiner Goodwins 6 Parkside Court GreenhouJ(T Road Lichfield Srattordshire WS13 7AU Approved by order of the board of mist¢¢s on 28 June 2021 and signed on its behalf by-. D Gubbin5- Trustee Page I Inde endent Examiner's Re ort to the TNstees of Shenlev Lane Communil Association & S orts Centre Independent exAminer'$ report to the trustees of Shenley LAne Community AssocR8tion & Sports Centre I report ro rhe ehariry trustees on my examination of ihe accounts of Shenley Lane Community Association & Sports cent￿ (the Trust) for the year ended 31 March 2021. Responsibilities and basis of report As the charity tnsstees of the Trust you are responsible for the preparation of the accounts in accordance wilh the requirements of ihe Charities Act 2011 ('the Act,). I report in respect of my examination of the TTUSt'5 ￿cOUnts carried out under section 145 of the Act and in carryi￿￿ out my examination I have followed all applicable Directions given by the Charity Commission under se¢tion 145(5Xb) of the Act. Independent examiner's 5taternent I have completed my examination. I collfirtn that no material matteT5 have come to my attention in connection with the examination giving me cau5¢ to believe that in any material respect.. accounting record5 were not kepi in respect of the Trust as required by seetion 130 of the Act; or the accounts do not accord with those records. or the accounts do not comply with the applicable requirements con¢eming the forni and conient of aecounts set out the Charities {Accounts and R¢portsl Regulations 2008 other than any requirement that the 2ccounts give a true and fair view which is not a matt¢r considered as part of an Éndependent examination. I have no eon¢erns and have come across no other matt¢rs in connectioll with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Leigh G(x)dwin Chartered Accountant Goodwins 6 Parkside Court Greenhough Road Lichfield Staffordshire WS13 7AU 28 June 2021 Pagt 2 Shenle Lane Communi & S orts Centre A5so¢iation Statement of Fillancial Activities for the Y¢ar Ended 31 March 2021 31.3.21 Total funds 31.3.20 Total funds Unrestiitted fund Restrict fimds Notes INCOME Af4D ENDOWMENTS FROM Donation5 and legaeies 69,788 69,788 76.466 EXPENDITURE ON Raising funds 48.730 48,730 NET INCOME 21,058 21,058 2.580 RECONCILIATION OF FUNDS Totsl funds brought forward 14,028 213,365 227,39J TOTAL FUNDS CARRIED FORWARD 2 I J,365 248.451 ??7.j93 The notes forn part of these financial statements Page 3 henl Lane Commutti & S orts Centre ociation Ba 31 March 2021 Unrestricted fund Restricted funds Total funds Total fund5 Notes FIXED ASSETS Tangible assets 1.175 213,365 214.540 213.J65 CURRENT ASSETS Debtors Cash at bank 11.417 22,494 11,417 22,494 14,028 33,911 14,028 NET CURRENT ASSETS 33.911 33,911 14.0?8 TOTAL ASSETS LESS CURRENT LIABILITIES 21 i,365 248,451 227.J9J NET ASSETS 35.086 213.365 248,451 227,393 FUNDS Unrestricted funds R¢stricted fimd5 35,086 213,365 14.0?8 213.J65 TOTAL FUNDS 248,451 ??7, j9j The financial statetnents were approved by the Board of Trustees and auth(Trrised for issue on 28 June 2021 and were signed on its behalf by: D Gubbins- Trust¢e The notes form part of these financial yt&tcments Pag¢ 4 henle Lane Commllni & S orts Centre Associarion ements for the Year Ended 31 Mar¢h 2021 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accountin(T and Reporting by Charities.- Statemeiit of R¢commended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and ihe Charities Act 2011. The fmancial statements have been prepared under the historical cosi convention. Income All income is recognised in ihe Statement of Financial Activities once the charity has entitlement to 1he funds, it is probable that the inconle will be received and thc amount can b¢ rncstsured reliably. Expenditure Liabililies are recognised as expenditure as soon as there is a legal or constructive obligation committing the harity to that expenditure, it is probable ihat a tran5fei of economic benefits will be required in seitlement and the amount of the obligation can be measured reliably. Expendi￿re is accounted for on gn accruals basis and h2S been clagsified under headings that aggregate all cost related to the category. Where Costs cannot be directly attribuied io pwticular heading5 they have been allocated to aetivities on a basis ¢onsi5tent with the use of resources. Tangible fixed assets Depreciation is provided at th¢ folloW￿g annual rates in order to WFlte off each asset over its estimated useful Freehold Prtsperty Plant and machinery No dq)reciation No depreciation Taxation The charity is exempt from t￿ on its charitable activitie5. Fund aeeounting UTtrestricted fijnds can be u5¢d in accordance with the charitabl¢ objectlV¢5 at the discretion of the trnstees. Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when fund5 aTe raised for particular restricted purposes. Further explanation of the nature and purpose of each fvnd is included in the notes to the financial $￿ementS. TRUSTEES, REMUNERATION AND BENEFITS There wer¢ no trugtees, remun¢Tation or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. Trustee5' expenses There were no trustees, expenses paid for the year ended 31 March 2021 nor for the year ended 31 MaKh 2020. Page 5 continued... Shenle Lane CoTntnuni S orts Centr¢ Association Notes to the n¢ial ¢n for the Year Ended i l March 2 tinued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fllnd ReStriC￿d funds Total fvnds INCOME AND ENDOWMENTS FROM Donations and legacies 76,466 76,466 EXPENDITURE ON Raising funds 73,886 73,886 NET INCOME 2,580 2,580 RECONCILIATJON OF FUNDS Total funds brought forward 11,448 213,365 224,813 TOTAL FUNDS CARIUED FORWARD 14,028 213.365 227,i93 TANGIBLE FIXED ASSETS Freehold property Plant and machinery Totals COST At l April 2020 Additions 598,160 48.903 647,063 1,175 At 31 March 2021 598.160 50,078 DEPRECI.4TION At l April 2020 and 31 March 2021 388.339 45,359 43J,698 NET BOOK VALUE Ai 31 March 20?1 209,821 4,719 214,540 At 31 March 2020 209,821 i.544 213,365 DEBTORS: AMOUNI3 FALLING DUE WITHIN ONE YEAR 31.3.21 Prepayjnents Page 6 ¢OnliDued... mmunitv A entrt Not¢s to the Financial Statements - c forthe Year Ended- l M&reh 202 tinued MOVEMENT IN FUNDS Net mov¢m¢nt in funds At il.3.21 At 1.4.20 Unrestrieted funds General fund 14,028 21,058 35,086 Re5trittsd funds CapÈtal 213,365 213,365 TOTAL FUNDS 227.J93 21.058 ?48,451 Net movement in funds, included in th¢ above are as follo￿￿. In¢oming resources Resources expended Movement in fvnds Unrestricted funds Geiieral fund 69,788 (48,730) 21,058 TOTAL FUNDS 69.788 (48,730) 21,058 cO￿ParatIveS for tDovement in funds Net movement in funds At At 1.4.19 Unrestricted funds General fund 11,448 2,580 14,028 Restricted funds Capitrl 213.365 213.365 TOTAL FUNDS 224,813 2.580 227.393 CoTnparative net movement funds, included in the above are as follows.. Incomillg resource5 Resources expended Movement in funds Unre5tri¢ted funds GeDeral Sjftd 76,466 (73.886) 2.580 TOTAL FUNDS 76,466 (7J,886) 2,580 Page 7 continued... Shenle nec entie mmuni Notes to the Financial Statem for the Year End¢d 31 March 2021 ntinued MOVEMEP4T Ir4 FUNDS- continued A current year 12 months and prior year 12 Months combined position is as follows.. Nei movement in funds At At 1.4.19 Unre5trieted funds General ￿nd 11.448 23,6i8 35,086 Res¢rie¢ed fuThds Capital 213,365 21i,i65 TOTAL FUNDS 224.813 2i.638 248.451 A current year 12 tnonths and prior year 12 tnonths combined net moveTllent in fund& included in the above are follow5.. Ineoming resources Resources expended Movement in fund5 Unrestricted funds General fund 146254 (122.616) 2i.638 TOTAL FUNDS 146,254 {1?2.616) 23,638 RELATED PARTY DISCLOSURES There were no related paty trdtjsactions for the year ¢nded 31 March 2021. Page 8 Unaudited Finan¢ial Statements for the Year Ended l March 2021 for Shenle So¢ie 2006 Limited Shenle Socie 2006 Lirnited ntents of the Financial Statements or the Year Ended 31 March 2021 Page Ineorne Statement Balance Sheet Report of rhe Accountants Detailed Incoine and Expenditure Accounl Detailed Balance Sheet Shenl¢ Socie 2006 Limited Income Statement f r rhe Year Ended 31 March 2021 31.3.21 31.3.20 TURNOVER 64,710 228,150 Other incotne 43,801 2,348 Cost of raw materials and collsumable5 (30,663) (101,175) Staff costs 1?9.841) (J4.439} Depreciation and other amounts written off assets {2,2121 {] ?97) Other charges (27,8041 {35.756) T￿atIon SURPLUS 17.991 57.831 Page I Sh¢nl¢ Socie 2006 Limiled l5tcred numb¢r= 05725757 Balance Sheet J l March 2021 31.3.21 31.3.20 FIXED ASSETS 27,813 8,016 CURRENT ASSETS 4,579 16.058 CREDITORS Amounts falling due within one year (26,961) {16,815) NET CURREKf LIABILITIES (22,382) (757) TOTAL ASSETS LESS CURRENT LIABILITIES 5.431 7259 RESERVES 5,431 7.259 NOTES TO THE FINANCIAL STATEMENTS STATUTORY INFORMATiof4 Shenley Society (2006) Limited is a private company, limited by guarantee, Fegigtered in England and Wales. The compitny'5 registered number and registered office address are as belvw.. RegisÉ¢red number: 05725757 Registered office". 472 Shenley Lane Selly Oak Bimiingham B29 4HZ AVERAGE NUMBER OF EMPLOYEES Th¢ average number of employees during the year was 8 (2020 - 8). The company is entitled to exemption from audit under Section 477 of the Cotnpanies Act 2006 for the year ended 31 March ?O?l. The members have not required the cotnpany to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with SectÉon 476 of the Companies Act 2006. The directors acknowledge their responsibilities for: la) ei)suring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act ?006 and (b) preparing financial statements which give a true and fair view of the stste of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections )94 and J95 and which otherwkse comply with the reguirements of the Companies Aci 2006 relatino to financial statements. so far as applicable to the company. Page 2 continued... Shenle Socie 2006 Limited Re isiered number.. 05725757 Balance Sh¢et- c l March 2021 ntinued The financia5 Statements have been prepared in accordance with the micro-entity provisions. The financial statements were approved by the B08rd of Dire¢tors and authorised for issue on 28 June 2021 and were signed on its behalf by.. D Gubbins- Dir¢ctor Shenle Socie 2006 LiEnited R¢ orl ofihe A¢cVuJil￿ts lo ihe Director5 of Shenle Socie 2006 Limited As dc5cribed on the Balance Sheet you are responsible for the prepaTation of the financial statements for rhe year ended 31 March 2021 set out on ￿ge$ one to three and you consider that the company is exempt from an audit. In accordance with your instructions. we have wmpiled these unaudited financial statements in order to assist vou 10 fulfil your statuiory responsibilities, from the accounting records aRd infornTration and explanations suppli¢d to us. Goodwins 6 Parkside Court Greenhough Eioad Lichfield Staffordshire Wsli 7AU 28 June 2021 This page does not form part of the statutory financial statements Page 4 Shenl Soci¢ 2006 Limited Detailed Income and Ex en for the Year Ended i l March 2021 unt 31.3.20 Turnover Bar tskings 64.710 228.150 Cost ofsales Opening stock Purchases Wages 3.011 29.762 29,841 100,468 34.439 62.614 12,110) 138,625 (3,011) Closing stock 60.504 135,614 GROSS SURPLUS 4206 92.)36 Other income Sundry receipts Gaming machine monies 43.640 161 2.348 43,801 2,348 48,007 94,884 Expcnditure Rates and water Maintenancc and refiLbishment Television Securiry and fire prevention Cleaning and refvse Telephone Post and stationery Advert15in( Motor expei)ses Repairs and renewals Computer cosEs Sundry expenses Accountancy Consultsncy c05tg D¢pr¢eiation of tangible fixed assets 260 2,161 2.813 1,082 9,291 6,372 493 3,316 3,075 146 315 i.267 1,581 298 29 20 13,014 501 48 2.000 1.250 2.212 4,936 ?49 2.000 1.905 1,297 29,554 i5,817 18,453 59,067 FinAnce costs Bank chartses 462 1,236 NET SURPLUS 17,991 57,831 This page does not fonn part of the statutory financial statements Page 5