## FRIDAY 234 May 2025
## Meeting opened 7pm
## Committee present
## Public
|lan Field|Chairman|Debbie Field|David Wignall|
|---|---|---|---|
|Lesley Gilbert|Treasurer|Rosie Rolling's|Jane Wignall|
|Samantha Doran|Events|Dave Precious|Mandy Doran|
|RuthCarroll|Committeemember|KevinBissett||
lan Field opened the meeting and thanked everyone for attending.
lan reported that this year had seen an improvement not only in income but also use of the hall with regular events seeing a rise in attendance with the quiz nights in particular proving popular.
We had been successful in raising grant funding of some £12000.00 which enabled much needed work to be undertaken.
A new energy efficient hot water system was installed in the toilets and bar areas. The electrics to the building have been updated with a latest generation circuit board being installed and all circuits tested. A new extractor fan was installed in the kitchen which can better cope with removing cooking fumes. The safety lighting has been updated with new emergency lights in the hall and over the exit doors
lan offered his thanks to the committee for all their hard work over the last two years and went on to explain he felt it was time for him to stand down as Chairman and let someone else take over the reins to bring fresh ideas to our hall, he further said that it was now more important than ever that the hall remained open as it was now the last remaining community asset in the village.
It was explained to all present the role of the chairman and what would be expected of the person appointed. lan talked about the various responsibilities of the committee and some of bodies that we have to deal with including the Parish Council, the Charity Commission, District council and so on. He also explained the importance of seeking and applying for funding to keep improving the hall and providing a better service to the community we serve.
lan then explained that the remaining members of the existing committee were up for re-election but were all prepared to stay on for another year.
## NEW COMMITTEE VOTED IN
## CHAIRMAN; DAVID WIGNALL
Seconded by: lan Field Samantha Doran Mandy Doran
## TREASURER; LESLEY GILBERT
Seconded by: Debbie Field Kevin
.
## EVENTS; SAMANTHA DORAN
Seconded by: Mandy Doran Debra Field lan Field
SECRETARY; RUTH CARROLL Seconded by: Lesley Gilbert Mandy Doran Debra Field
Mandy Doran proposes a thank you to lan and the rest of the committee for there service.
lan then formally stood down and handed the meeting over to the new Chairman
## 7.10pm: David Wignall takes over as new Chairman
David opened by saying it is essential we make sure the hall stays open, its survival is important for the village, it needs to be seen as a hub of the community offering something for everyone.
Dave asked everyone to keep asking for new volunteers and committee members to make it easier to run the hall.
## QUESTIONS FROM THE PUBLIC
Debbie Field said there used to be a monthly magazine. There used to be a youth club for kids There used to be a Friendship Club.
Dave said the committee would look at some of the ideas from the past but society had changed a lot especially since the pandemic.
David Wignall thanked his wife Jane Wignall for her support in him becoming the new Chairman.
Jane Wignall said she would consider joining the Committee.
Kevin is moving but has said he will continue to come back and do SANTA at the Christmas Fayre.
Meeting Closed at 8pm
## INTERNAL AUDIT CHECKLIST FOR Gedney Drove End Village Hall The YEAR ENDING 31st December 2024 j Signed Lin Pilcher Dipl.HE.LP be (ACen
## 1. Book Keeping Comments
Ledger maintained and up to date
Evidence of Internal Control Monthly bank reconciliation
Payments in ledger supported by invoices, authorised and minuted
## 2. Bank Reconciliations Comments
Is there a bank reconciliation for each account
Reconciliation carried out on receipt of statement Any unexpected balancing entries in any reconciliation
## 3. Year End Procedures Comments
Year-end accounts prepared on correct accounting basis Bank statements and ledger reconcile
Underlying financial trail from records to presented accounts Where appropriate, debtors and creditors properly recorded
## Transaction Spot Check
|Date||Book
Book Ref|Computer |Computer|Bank Date|Bank Sheet No.|
|---|---|---|---|---|---|
|||Amount|Date
ref|||
|12/3__|
16/5
23/11|||£16.80
19/3 ||
£36.10 | Coffee morning | Payout39 | 16/5
£44.44|Kitchen186
23/11||14/03
17/S
13/11||
NOTE - Unable to check petty cash receipts. Petty Cash income and expenditure should be itemised separately from the main accounts with reference numbers and balanced monthly.
## Annual Return
|||| YearEnding|December2023|December2024|
|---|---|---|---|
|[2|Bala**n**ceBroughtForward
[Savi gsAccount
Total Receipts|4381.74
if
6157.54|4304.46
OO
34575.58|
||4|| Total payments|-6234.82|33115,19|
||Balancescarriedforward|4304.46|5764.85|
(1=bf figure: 3 = sage complete total less bf: 4 = total purchases)
From: 01/01/2024 To: 31/12/2024
Gedney Drove End And Dawsmere Village Hall Trial Balance Report
09 Jan 2025 12:30
|This period only||||||||||
|---|---|---|---|---|---|---|---|---|---|
|| Nominal, Code|“Name a -oo||—||a-||/ /a|/|—|_ LastFinancialYear|
|:|||||||||Debit
Credit|
|474700|TradeDebtors||||||||76.00|
|1200|Gedney Drove End and Dawsmere Village Hail||||||||1,066.88|
|1230|Petty Cash||||||||853.27|
|2100|Trade Creditors|||a|||||1,750.00|
|||Pines||||||||
|4900|Other income||||||||34,575.58|
|5000|Cost of Sales - Goods||||||||13,302.11|
|7110|Water Rates||||||||107.00|
|7130|Premises Insurance-|||‘|||||1,906.02|
|||-|||||||||
|7200|Electricity||||||||2,744.08|
|7520|Office Stationery||||||||25.95|
|7540|InternetCharges||||||||472.24|
|7550|Computer& Software||||||||289.06|
|7610|Accountancy Fees|-||;|||||100.00|
|7620|Consultancy & Professional Fees||||||||600.00|
|7800|Repairs and Renewais||||||||13,287.10|
|7810|Cleaning||||||||249.30|
|7900|BankCharges andInterest.|||“aa|||||30.31|
|79801|SumUpCharges||||||||2.04|
> 7 *
Produced by Sage Business Cloud Accounting .
Page 1 of 1
## Gedney Drove End And Dawsmere Village Hall
||||-|Balance Sheet|Balance Sheet|Report|||||
|---|---|---|---|---|---|---|---|---|---|---|
|||||To: 31 December, 2024|||||||
|Fixed|Assets|.|,|a|||||||
||||||||Total Fixed Assets|||£0.00|
|Current Assets||_||;|||||||
|1100|-Trade Debtors||||||404.00||||
|1200|- Gedney Drove|End and Dawsmere|Village Hall||||4,615.51||||
|1230|- PettyCash||||||1,480.48|||||
|||Oy||ea|||Total CurrentAssets|||£6,499.99|
||||||||TOTALASSETS|||£6,499.99|
|UABILITIES||.|||a||rrr—OC||—||
|||.|||||||||
|Current Liabilities|||||||||||
|1210|- Pettycash||||||735.14||||
|||.|||||||||
||ae||||||Total Current Liabilities|||£735.14|
|Future Liabilities|||||||||||
||||||||Total Future Liabilities|||£0.00|
|||fo|||||||||
||||||||TOTAL LIABILITIES|||£735.14|
||ABs|“=||eS||A|TOTALNETASSETS|||£5,764.85|
|||||09 Jan 2025|12:37||||||
|‘||,||e|eneas|||||Page1 of2|
## Gedney Drove End And Dawsmere Village Hall
## Profit and Loss Report
||.|a|01January, 2024 -|31December,|December, 2024|December, 2024|December, 2024||||
|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||.|
||4900 -otheincome||:||||_|44,575.58|||
|||||||}|||Total Sales _|£34,575.58||
|,|5000 - Cost of Sales - Goods|/|||||-|43,302.11|||
|||ee|||||Total Direct Expenses oe£13,302.11||||
||110-WaterRates|“gee|_|:
,||||
,|_|107.00|,|7|
||7130 -Premises Insurance|-||||||1,906.02|||
||7200 - Electricity|||||||2,744.06|||
||7520 - Office Stationery|||||||25.95|||
||7540
- InternetCharges|ean,|are,|||||472.24|||
||7550 -Computer&Software|||||||289.06|||
||7610 -Accountancy Fees|||||||100.00|||
||7620 -Consultancy & Professional Fees|||||||600.00|||
||7800 -Repairsand Renewals|a|||||||13,287.10|||
||7810 -Cleaning|||||||249.30|||
||7900 -BankCharges and Interest|||||||30.31|||
||7901 -SumUp Charges|“es||||||2.04|||
||||||||Total|Overheads _|-£19,813.08-||
09 Jan 2025 12:38
Page1 of1
ee a a a
|Net|Profit/Loss||5,764.85||
|---|---|---|---|---|
||NetProfit/Loss (prioryear(s))|vest|4,304.46||
||Net Profit/Loss (currentyear)||1,460.39||
||||TOTALEQUITY|£5,764.85|
\
09 Jan 2025 12:37 Page2 of 2