# **Annual General Meeting 1[st] 2024 Wednesday May** Wolverhampton Scouts (t/a Patshull Activity Centre), registered charity 518018 ## **Agenda** ## **1. Introduction and welcome** - b. Bookings update - c. Providore update ## **2. Apologies** - d. Fundraising and Developments e. Treasurer’s Report - f. Manager’s Report ## **3. Governance topics** - a. Minutes of last AGM - b. Matters arising - c. Adopting constitution - d. Note the financial year - e. Appointed and community members - f. Number of members appointed to Trustee Board - g. Quorum at future meetings ## **4. Review of previous year** ## **5. Making appointments** - a. Chair - b. Treasurer - c. Manager - d. Deputy Manager - e. Independent Auditor - f. Trustees ## **6. Closing remarks** - a. Deputy Manager/Warden report Governance Topics Review of previous year ## **Deputy Manager/Warden report** WOW! What another truly outstanding year we have had, from maintaining our year-on-year track record of performance, – constantly increasing the level of income we generate to the level of investment and improvements we have made this combined really puts Patshull on the map, making us ‘a site of choice’ to visit! The busier we are, the better the site will become, as we always reinvest 100% profitable income. We wouldn’t achieve this without our fabulous team of volunteers, who all give up their time to make what we do possible! From Bob, Richard, myself, and our wider Trustee Board – A HUGE THANK YOU TO! You should all be extremely proud of your contribution; our successes are down to the achievements of everyone! I personally think it is such a real privilege to be able volunteer at Patshull and when we look back over the last year makes every hour spent volunteering so worthwhile. As ever, we are always looking for additional volunteers to join our team. If you are interested in volunteering, in a wide range of different roles, please do get in touch with joe@Patshull.org.uk! ## **Bookings update** Quite simply, our bookings have never looked better! Here’s a summary of of what we have achieved during the 2023/24 financial year: - Q1 April-June **£9223.80** - Q2 July-September **£7242.57** - Q3 October-December **£5223.75** - Q4 onwards **£7712.54** This totals to an overall income of approximately **£29,402.66 (equating to a 31.87% increase!)** An absolutely exceptional record-breaking year! Just for info… 2024/25 bookings are already sitting at **£24,076.90** ## **Providore update** Here’s a summary of of what we have achieved during the current financial year: - Q1 April-June **£1846.80** (An increased of 33% compared to 2022/23 equating to +£453.11) - Q2 July-September **£989.41** (this is down £674.73 but is reflective of bookings during this period) - Q3 October-December **£576.91** - Q4 onwards **£722.57** This totals a respectable turnover of **£4134.69** YTD (increased by 5%) Our top performing product during this period has continued to be our **Patshull Bear** ! We have a current stock cost value of **£2476.96** with a future sales value of **£4540.75** and are running to an overall **45.45%** gross profit margin. ## **Developments/Service Team update** Here’s a summary of some of the developments that have taken place over the last year: - Toilet block on the Paddock - Volunteer Cabin which will accommodate up to 6 additional volunteers - Creation of new indoor Tomahawk Axe Throwing Range - Creation of Kayak Storage area - Archery range improvements which will shortly see sheltered area for the firing line - Work has also started on establishing an area for two yurts along with a second Field Kitchen ## Other developments in the pipe line: - Creation of additional toilets and shower next to Cub Field/Base Camp (next to Field Kitchen) - Landscaping after recent forestry work - Connecting power to High Ropes Activity and Lakeside Activity areas - Building a school farm visit / educational programme, increasing income during weekdays - We also have a variety of other projects that we are starting to apply for funding for If you would like to get involved with helping write any funding bids / grant applications, please do get in touch with joe@Patshull.org.uk! Closing remarks ## **Wolverhampton & District Boy Scouts Local Association T/A Patshull Scout Camp Profit and Loss Account For Period End 31/03/24** |**Sales**
Camp Fees (inc Deposits)
4,760
Golf House Fees
1,032
Providore Sales
1,847
Activity Fees
1,823
Field Kitchen
0
Barn Hire
88
Interest
154
Covid Grants
0
**9,704**
**Cost of sales (providore)**
Purchases
690
Decrease / (Increase) in Stocks
-179
**510**
**Providor Profit**
**1,336**
**Providor Profit Margin**
**72%**
**Gross Profit/(Loss):**
**9,193**
**Overheads**
Rent
0
Rates
0
Light & Heat
1,368
Insurance
625
Repairs & Maintenance
2,415
Telephone & Fax
101
Activity consumables
0
TV Licence
40
Subscriptions
279
Volenteer costs
539
Advertising & PR
0
Depreciation
4,839
**10,206**
**Net Profit/(Loss) Before Donations**
**-1,012**
**Donations**
Equipment sales
0
Donations
4,800
Grants
0
**4,800**
**Net Profit/(Loss) After Donations**
**3,788**
**Net Profit/(Loss) Excl Donations, Grants & Depreciation**
**Q1 2023/24**|3,287
2,998
989
1,943
170
50
145
0
**9,583**
626
-350
**276**
**713**
**72%**
**9,306**
0
0
2,208
763
1,292
95
0
53
0
300
0
5,930
**10,642**
**-1,335**
0
0
0
**0**
**-1,335**
**Q2 2023/24**|-5,175
5,706
576
886
608
373
146
0
**3,119**
646
-475
**171**
**405**
**70%**
**2,948**
0
0
637
572
967
94
0
40
480
80
0
6,086
**8,956**
**-6,008**
208
0
0
**208**
**-5,800**
**Q3 2023/24**|1,732
3,418
723
4,941
506
200
143
0
**11,661**
385
1,321
**1,706**
**-983**
**-136%**
**9,955**
0
0
2,143
596
3,339
97
0
40
0
110
0
6,183
**12,508**
**-2,552**
0
0
0
**0**
**-2,552**
**Q4 2023/24**|4,604
6,954
13,682
-75
9,864
13,154
6,270
800
0
3,155
4,135
3,923
988
338
2,553
9,593
8,207
838
0
2,342
1,284
1,630
0
0
475
710
278
25
0
55
588
389
11
40
142
0
0
0
21,669
0
**34,066**
**27,650**
**16,344**
**21,972**
**18,586**
2,346
1,224
781
534
0
317
-508
-553
-247
2,170
**2,663**
**716**
**228**
**287**
**2,170**
**1,472**
**3,207**
**760**
**51**
**383**
**36%**
**82%**
**77%**
**15%**
**15%**
**31,404**
**26,935**
**16,116**
**21,685**
**16,416**
0
0
0
0
1,317
0
0
0
0
0
6,356
3,736
2,175
-2,559
6,948
2,557
1,855
1,874
1,882
1,543
8,013
13,578
10,921
2,219
994
387
330
296
321
393
0
143
104
0
65
172
159
159
158
156
759
332
0
0
0
1,029
1,752
279
0
0
0
15
0
133
0
23,038
15,167
11,615
2,553
2,552
**42,311**
**37,066**
**27,422**
**4,707**
**13,968**
**-10,908**
**-10,131**
**-11,307**
**16,978**
**2,448**
208
0
0
0
15
4,800
5
315
5
29,622
0
16,732
59,092
0
0
**5,008**
**16,737**
**59,406**
**5**
**29,637**
**-5,900**
**6,606**
**48,100**
**16,983**
**32,086**
**12,131**
**5,036**
**308**
**-2,139**
**5,000**
**2020/21**
**2019/20**
**2021/22**
**YTD 2023/24**
**2022/23**| |---|---|---|---|---| ## **Wolverhampton & District Boy Scouts Local Association T/A Patshull Scout Camp Balance Sheet as at 31/03/24** ||**Q1 2023/24**|**Q1 2023/24**|**Q2 2023/24**|**Q2 2023/24**|**Q3 2023/24**|**Q3 2023/24**|**Q4 2023/24**|**Q4 2023/24**|**2022/23**|**2021/22**|**2020/21**|**2019/20**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**Fixed Assets**||||||||||||| |Activity Equipment|9,017||8,348||7,679||7,606||7,077|9,274|90|538| |Fixtures, Fittings & Equipment|135,926||134,303||132,010||132,762||115,701|95,384|23871|6322| |Plant & Machinery|16,208||15,675||14,951||14,446||2,042|2,154|2747|2233| |New site|4,257||4,257||4,257||4,257||4,257|4,257|1101|600| |||**165,406**||**162,584**||**158,896**||**159,070**|**129,075**|**111,068**|**27,809**|**9,694**| |**Current Assets**||||||||||||| |Stock|2,973||3,323||3,798||2,477||2,793|1,943|1400|1154| |Debtors and prepayments||||||||||564|2865|3453| |Dons Funds|0||||||||7,719|7,719|7,719|7,719| |Equipment Replacement fund|18,026||18,558||19,226||19,300||20,510|23,310|18,877|18,063| |Camping Equipment Sales|0||||||||6,609|6,609|6,359|6,359| |Donations|0||||||||0|9,108|7,736|7,731| |New site fund|3,346||3,346||3,346||3,346||13,346|25,346|28,501|29,602| |Restricted Future rent fund|15,000||15,000||7,500||7,500||15,000|15,000|15,000|| |Bank Balance|6,512||4,617||8,860||4,882||12,422|8,202|9,476|24,603| |||**45,856**||**44,844**||**42,731**||**37,504**|**78,400**|**97,800**|**97,933**|**98,683**| |**Current Liabilities**||||||||||||| |Trade Creditors||||||||||1,749|1723|1340| |Deposits|||||||||||0|0| |Mercer Loan|28,750||26,250||26,250||23,750||28,750|35,000||| |Accruals||||||||||||| |||**28,750**||**26,250**||**26,250**||**23,750**|**28,750**|**36,749**|**1,723**|**1,340**| |**Current Assets less Current Liabilities:**||**17,106**||**18,594**||**16,481**||**13,754**|**49,650**|**61,052**|**96,210**|**97,343**| |**Total Assets less Current Liabilities:**||**182,513**||**181,177**||**175,377**||**172,825**|**178,725**|**172,119**|**124,020**|**107,037**| |**Capital & Reserves**||||||||||||| |Capital Account|178,725||178,725||178,725||178,725||172,119|124,020|107,037|74,951| |P & L Account|3,788||2,452||-3,348||-5,900||6,606|48,099|16,983|32,086| |||**182,513**||**181,177**||**175,377**||**172,825**|**178,725**|**172,119**|**124,020**|**107,036**| Independent examiner's report to the trustees of Wolverhampton & District Boy Scout Local Association I report to the trustees on my examination ofthe accounts of Wolverhampton & District Boy Scout Local Association forthe year ended 31st March 2024. Responsibilities and basis of report As the charity trustees ofthe WoLverhampton & District Boy Scout Local Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'l, I report in respert of my examination ofthe Wolverhampton & District 8oy Scout Local Association accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145151 Ibl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Wolverhampton & District Boy Scot Local Association as required by section 130 of the Act., or 2, the account5 do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name.. Paul Thompson Relevant professional qualification or membership of professional bodies lif any).. Association of Accountlng Technlclans IAA Address.. 9 Gough Close. Codsall, South Staffs, WV8 IFF Date.. 18th December 2024