Trustees, Annual Report for the period Period start date .Juiie Period end date From 2023 31 2024 Section A Reference and administration details Charity name Altrincham Little Theatre Other names charity is known by Registered charity number (if any) 517914 Charity's principal address Altrincham Little Theatre 17 Oxford Road Altrincham Postcode WA14 2ED Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person {or body) entitled to appoint trustee ifan lan Bowden Chairman Full Year Formal Trustee & Committee Member Steve Smith Vice Chairman Full Year Formal Trustee & Committee Member Mike Russell Play Selection Full Year Formal Trustee & Committee Member Alan Reidsma Stage Director Full Year Formal Trustee & Committee Member Meg Cooper Don Hines Hon Secretary Full Year Committee Member Full Year Committee Member Christine Heath Actors Representative Full Year Committee Member Jan Taylor Ivy McBride Polina Sparks Full Year Committee Member Full Year Committee Member 10 Full Year Committee Member Names of the trustees for the charity. if any, (for example, any custodian trustees) Name Dates acted rf not for whole ear Names and addresses of advisers (Optional information) TAR March 2012 pe of adviser Name Address Name of chief executlve or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document How the charity is constituted Trustee Oversight, Annual Elected Committee and AGM for memb8rs to votelcomment Trustee selection methods Elected by Committee and held until death or under exceptional circumStan￿S then an EGM can vote to remove a Trustee. Additional governance issues (Optional Information) You may choose to include additional information, wher8 re18vant, about". policies and procedures aéopt8d for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity relationship with any related parties. trustees, consideration of major risks and the system and proc8dures to manage them. Section C Ob"ectives and activities The object of the Society is to educate the public in the dramatic and operatic arts to further the development of public appreciation and taste in the said arts (to assist and further such charitable institutions and charitable purposes as the committee shall from time to time determine); and in furtherance of this object but not further or otherwise the Society through its management comrnittee shall have the following powers. ! Summary ofthe objects of the harity set out in its governing document (a) to promot8 plays, drama, comedies, op8ras, operettas and other drarnatlG and operatic works of educative value. (b} to purchase, acquire and obtain interests in the Gopyright of or the htto erform or show an SUGh dramatic or o eratic works. TAR March 2012 (c) to purchase or otherwise acquire plant, machinery, furniture, fixtures, fittings, scenery and all other necessary effects. (d) to raise funds and invite and receive contributions from any person or persons by way of subscriptions, donations and otherwise., provided that the Society shall not undertake any perman6nt trading activities in raising funds. (e) to do all such other things as shall further the objects of the Society. The production of 5 plays per year within the pr8mis8S to members and non-members alike. Discounted ticket prices for those who purchas8 a yearfs worth of tickets in advanGe (becoming members in the process). The membership option is priced competitively and discounts tickets to circa 315ths the 'on the door price,. Group discounts for 10 or more tickets are also available. Th8 provision of the premises for hire for outside organisations, be they theatrical groups, educational facilities {schools or other drama groups) or provision of the premises for hire for entertainment activities such as Cinema (Film Society and World Cinema Groups). Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance Issued by the Charity Commission on publi benefit) University links exist to the Manchester Universities through the World Cin8ma group where student involvem8nt and showing of student films is part of the annual event. Open university groups also utilises the premis8s periodically. CompetitlV8 Rates for room hire are given for all organisations such as theatrical groups, school groups or cinema groups - certainly compared to other facilities within the local and wider area. The committee oversees the Investment of funds to upgrading and improving facilities where practical and feasible subject to reasonable costings. Significant movement has occurred and is ongoing to both building and stage lighting converting to LED use to reduce overall running costs. Further building upgrades have been undertaken in relation to replacing aged timber windows on the front fa¢ade of the building. Ongoing other improvements and repairs are undertaken as ne￿SSary such as relining the drains and tackling pest control elements which may need further roofin of the buildin in due course. Additional details of objectives and activities (Optional information) TAR March 2012 We do not tnake available grants to other organisations You may choose to include further statements, where relevant, about.. policy on grantmaking; policy programme related investment; contribution made by volunteers. Section D Achievements and performance TAR March 2012 Section D Achievements and performance The society is still working to improve attendances for all in house plays and is looking to pursue more active publicity acGording lo opportunities arising. Summary of the main achievements of the charity during the year Attendance Is slowly increasing however and the high standard of perforrnance has been noted by reviewers and aLJdiences alike. This reputational standard appears to be attracting a wider and more age varied range of attendees. The number of memberships is relatively static and income from that is circa £1 Ok per annum although the 300 club income has increased slightly by a nominal amount. Ticket sales have increased to Girca £15k over the season despite the static memberships levels, indicating more non-members are attending than previously which is encouraging, Costs have been up this year Gompar6d to previous years but that is down to a significant number of typical repairs and renewals - namely the replacement of old timber windows and the relining of the drains. We are therefore running a slight deficit compared to pr8vious years circa £8k spent on major repairs. Other income streams were noted as being from the Room Hire elements bringing in just shy of £8.8k - whilst being a stressor for the volunteers in terms of time, resour￿ and availability th@y do represent a significant portion of incotne for funding r8pairs and improvements to the theatre itself. The season was noted as being challenging to casl fully for the various plays including the timing of the first play with people being on summer holidays and the pr6viously selected director stepping down before the rehearsals began. A lot of additional work was required at short notice to progress this element however collectively those involved in that area managed to secure a director, play and Gast at lale notice. TAR March 2012 Section E Financial review The financial situation is relatively static compared to previous years - a slight deficit this year and a donation based surplus the previous year. Reserved funds of circa £34k are in place for major emergency building repairs and the recent repairs have not impacted or caused concerns that the restricted fund will be impacted at all. Funding for those repairs has come frorr the general funding. Careful managem6nt of funds is undertaken at all times, significant costs for projects or ideas need to be run past the committee for the cosubenefit review. Where agre8d by the committee then funds will be made available albeit with a watching ey6 on the totals- which have remain8d r8lativel stable over the last few ears. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional information) The main sources of income for the theatre remain as Membership Income- circa £1 Ok, Ticket Sales - Gifca £15k, Room Hire- Circa £8.8k and Bar Profit of Girca £6k. You may choose to include additional infarmation, where relevant about.. the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. All non- day to day funds are kept in a high interest account which with interest rates brings in just over £1 k in int8rest alon8, Significant moni8s spent by the theatre after being agreed by members of the committee are for the furtherance and improvement of the bLJilding and the facilities we offer. Repairs to the building take priority however infrastructure improvements and technical improvements feature frequently to advance th& standard of what the theatre can offer to members and non-members alike and al80 reducing the workload on the various volunteers wheresoever possible. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc} steve Smith Vice Chairman Date Q) JunL 3)2 TAR March 2012 ## **Altrincham Little Theatre** ## **Profit and Loss Report** _01 June, 2023 - 31 May, 2024_ |**Sales**||| |---|---|---| |4000 - Miscellaneous Sales|189.20|| |4001 - Program Advert Sales|370.00|| |4006 - Memberships Income|10,086.20|| |4007 - 300 Club Income|2,290.00|| |4008 - Bar Sales|11,914.89|| |4009 - Coffee Sales|748.30|| |4011 - Raffles Sales|1,695.10|| |4015 - Wardrobe Sales|445.00|| |4017 - Room Hire Sales|8,755.00|| |4018 - Donations Income|1,078.79|| |4020 - Furniture Hire Sales|70.00|| |4023 - Programmes Sales|655.00|| |4024 - Tickets Sales|15,762.00|| |4900 - Miscellaneous Income|1,251.78|| ||**Total Sales**|**£55,311.26**| |**Direct Expenses**||| |5001 - Miscellaneous G M D F Expenditure|51.00|| |5002 - Miscellaneous C T G Expenditure|30.00|| |5003 - Miscellaneous L T G Expenditure|70.00|| |5007 - 300 Club Expenditure|1,305.00|| |5008 - Bar Purchases|6,027.90|| |5009 - Coffee Purchases|162.46|| |5010 - Cleaning Supplies Purchases|94.50|| |||| 30 Jun 2025 16:27 Page 1 of 3 |5011 - Raffles Purchases
774.79|5011 - Raffles Purchases
774.79|| |---|---|---| |5012 - Postage Expenditure
623.00||| |5013 - Productions Expenditure
6,963.44||| |5017 - Room Hire Purchases
-65.00||| |5018 - Donations Expenditure
366.00||| |5019 - Stationery Purchases
305.78||| |5022 - Miscellaneous Purchases
554.86||| |5024 - Services General Expenditure
704.58||| |5025 - Services Gas Expenditure
1,781.69||| |5026 - Services Electricity Expenditure
4,236.75||| |5027 - Services Water Expenditure
1,376.73||| |5028 - Services Rates Expenditure
62.37||| |5029 - Services Bin Waste Management Expenditure
1,172.57||| |5030 - Services Copier Maintenance Expenditure
489.31||| |5031 - Services Copier Rental Expenditure
1,504.29||| |5032 - Services Phone & Internet Expenditure
1,580.14||| |5033 - Services Insurance Expenditure
7,475.66||| |5034 - Services Licences Expenditure
508.29||| |5035 - Membership Act UK Expenditure
155.00||| |5036 - Sage Accounts Expenditure
562.92||| |5037 - Services - Cleaning
1,160.24||| |5040 - Publicity Expenditure
1,325.00||| |5042 - Credit Card Machine Rental
1,386.67||| |5043 - Franking Machine Rental
214.84||| |5044 - Rentokil Treatment
1,272.92||| |5046 - Fire Alarm & Emergency Lighting Service
1,092.26||| |5047 - Toilet Rolls|43.48|| |5048 - Publicity Expenditure|420.00|| ||**Total Direct Expenses**|**£45,789.44**| |||| 30 Jun 2025 16:27 Page 2 of 3 |**GROSS PROFIT / LOSS**|**£9,521.82**| |---|---| |**Overheads**|| |7800 - Repairs and Renewals
7,695.93|| |7900 - Bank Interest Paid
152.58|| |8000 - Depreciation
6,767.95|| |9998 - Suspense Account
2.00|| |**Total Overheads**|**£14,618.46**| |**NET PROFIT / LOSS**|**-£5,096.64**| 30 Jun 2025 16:27 Page 3 of 3 ## **Altrincham Little Theatre** ## **Balance Sheet Report** _To: 31 May, 2024_ |**ASSETS**|**ASSETS**|| |---|---|---| |**Fixed Assets**||| |0010 - Buildings & Fixtures
138,033.71||| |0011 - General Properties
7,244.00||| |0012 - Lighting Equipment
2,251.62||| |0013 - Sound Equipment
3,885.61||| |0014 - Bar Equipment
1,066.85||| |0015 - Fixtures & Refurbishments
6,654.00||| |0016 - Defibrillator at Cost
514.00||| |0017 - Boiler Replacement
5,758.21||| |**Total Fixed Assets**||**£165,408.00**| |**Current Assets**||| |1004 - Stock - Bar
1,348.00||| |1005 - Stock - Prints and History Books
198.00||| |1006 - Stock - Stationery
50.00||| |1007 - Stock - coffee
42.00||| |1008 - Stock - Raffle Prizes
45.00||| |1103 - Prepayments
2,096.00||| |1104 - Misc Floats held in bar
210.00||| |1200 - Bank Current Account
3,866.00||| |1210 - Bank Deposit Account
61,363.48||| |1221 - Vicki Lane Fund Investment NOT INTEREST
1,727.04||| |1230 - Petty Cash|1,684.73|| ||**Total Current Assets**|**£72,630.25**| |||| 30 Jun 2025 16:29 Page 1 of 2 ||| |---|---| |**TOTAL ASSETS**|**£238,038.25**| ||| |**LIABILITIES**|| |**Current Liabilities**|| |2100 - Creditors Control Account
377.37|| |2109 - Accruals
-35.37|| |**Total Current Liabilities**|**£342.00**| |**Future Liabilities**|| ||| |**Total Future Liabilities**|**£0.00**| ||| |**TOTAL LIABILITIES**|**£342.00**| ||| |**TOTAL NET ASSETS**|**£237,696.25**| ||| |**EQUITY**|| |3101 - Restricted Fund
32,354.11|| |3102 - Ben Fursland Restricted Fund Income
78.13|| |3103 - Vicki Lane Restricted Fund Income
1,264.74|| |3104 - Defibrillator Fund
835.34|| |Net Profit / Loss
203,163.93|| |_3200 - Profit and Loss Account_
206,298.49|| |_Net Profit / Loss (prior year(s))_
1,962.08|| |_Net Profit / Loss (current year)_
-5,096.64|| |**TOTAL EQUITY**|**£237,696.25**| 30 Jun 2025 16:29 Page 2 of 2 ## **Independent examination checklist Altrincham Little Theatre 1st June 2023 - 31st May 2024** ## **Independent examiner’s report to the trustees** I report to the trustees on my examination of the accounts of Altrincham Little Theatre (the Trust) for the year ended 31st May 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act, and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: ____ K P Garrattley _________ Name: Karen Garrattley ICB Member PM.Dip Address: 16 Mayfield Avenue, Stretford, Manchester, M32 9HL Date: Email: karen.garrattley@gmail.com Date: ___27/06/2025_______________