CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 0110612022 To 3110512023 Charity name: Altrln¢ham Llttle Theatre Charity registration number: 517914 Objectives and Actlvltles SORP referwK& Para 1.17 Summary of the purposes of thé chadty as set out in its goveming document The object of the Society is to educate the publi¢ in the dramatic and operatic arts to further the development of public appreciation and taste in the said arls (to assist and further such charitable institutions and charitable purposes as the committee shall from time to time detemiinel. and in furtherance of this object bul not further or otherwise the Society through its management committee shall have the followin wers {a) to promote plays. drama, comedies, operas, operettas and other dramatic and operatic works of educativa value. Summary of Ihe main activities in relation to those purposes for the public benefit. in particular, the activities, projects or 58rvi￿S identified in the accounts. Pao 1.17arKJ (b) to purchase, acquire and obtsin interests in the copyright of or the right to perfomi or show any such dramatic or operatic works. {c) to purchase or othe￿iSe aGquire plant, machinery, fumiture, fixtures, fittings, s￿nery and all oth8r neGessary effects. (d) to raise funds and invitè and reGeive contributions from any parson or persons by way of subscriptions, donations and otherwise., provided that the Society shall not undertake any permanent trading actimties in raising funds. Stat&ment Gonfirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The 4 trustees are long serving members of the theatre committ6e and are all fully aware of the Charitable status and the Charity Commission aims and guidance. The Public Benef￿- Rules for Charities page has b￿n highlighted to the trustees (and comrnittee) and the benefiupublic aspecl elem6nt of guidan￿ is routinely part ofthe da￿slOn makin rocess within the wider Theatre committee and ils aims and oal. Additional informatlon (optional) You ma choose to include furth8r statements where relevant about.. SORP ￿er￿Ce Wo do nol issue grants elsewhere. The theatra and its income is entirely devoled to the pursuance of the theatre itself. Para 1.38 Policy on grant making Policy on social investment including program related inv8stment No such activiii8s undertaken. Pard 1.38 The theatre is entirely staffed by volunteers, no individual in any role is paid for their regular or routine theatre activities. Discretionary payment can be made (with prior agreement) to assist with daytime vehide parking (town centre location with no dedicated car ark Para 1.38 Contribution made by volunteers Other Achievements and Perfomiance The theatre has had anothar successful season. attendancas for shows having increased steadlly through the year alihough not yet al the pre-covid18V81s. Membership income is slowly increasing arthough is less than previously achieved pre-covid although on door ticket sales are up which might compansate for the lower membership18v&ls. This is appar8ntly a common feature with the olher member societies within the Little Theatre Guild. We have seen quite a few new faces attending the theatre throughout the season and hope this will continue to occur. We have invest8d in r8placem8nt sound equipment and bar equipment which has an improved power oulput in the auditorium and the bar equipment has removed a previous bottleneck for serving with the previous single person operated till. We are now able to modify refreshment prices more easily to keep pace with changing cost and an maximise sales potential by having up to 3 operators in the bar area where uired. Summary of th6 main achievements ofthe Gharity, identifying the dtfferenGe the charity's work has made lo Ihe circUmstan￿S of its beneficiaries and any wider bengfits to society as a whole. Pard 1.20 Additional information (optional) You ma choose to include further ststements vthere relevant about.. Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives Set No fundraising objectives set. Opportunities taken where possible but due to low number of active volunteers then this is not ake nori however desirable it ma No invested funds Para 1.41 Investment perfomian against objectives Para 1.41 Other Financial Review Review of the charity's rinancial ty)sition at the 8nd of th8 period Para 1.21 Income has increas8d ihis past y8ar although significanlly as a result of a £20K i donation received as a bequest. Members income and ticket sales have also increased to provide a reasonable uplifL A direct consèquènce of this is also increased bar sales, programme sales and raffle sales associated with th8 increased attendance over the year. Room hire has also signfficantly brought in more income com ared to this lime last ear. Reserve monies are mainLgined in a sawngs account with our primary bank. At the end of the year this stood al circa £70 | It is envisaged that this will drop over the coming 12 months as a program to replace the aged theatre front windows will likely be undertaken through the nexi season. This fund is present to cover emergencies and major building repairs such as drainage I repairs. roofing repairs, boiler replaGemènt i elc. The fund is held in a higher rate l interest ac￿Unt and is topped up aft8r l each show or outside let. Where finanffts are tighter then this Gan have a reciprocal aTran 8ment. statement explaining the policy for holding reserves stsling why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund matérially in deficit Explanallon of any uncertainties about the harity continuing as a going ncem Par8 1.22 Para 1.22 £70k NIA Para 1.24 NIA Para 1.23 We are re￿vering still from the covld I pandemic. As an ent&rtalnments venue we were the first type of venues to clos8 under government orders and one of thè last lo reopen. Customer wnfidenc8 Is still | building bul has not reached pre-pandemic attendances. We are also running with fewer volunteers than pr8viously after people have tumed to othèr activities during Ihe shut down. Slowly this situatlon isex cted to im rove. Additional information (optional) You ma choose to indude further ststernents where relevant aboLrt'. The Gharity s principal Primary income streams are from annual sources of funds {including membership (bulk purchase of discounted any fundraising) rate theatre tickets), On door ticket sales, room hire and associated ￿ncOM@S from barlrafflelcoffee sales durin shows. No investménts apart from capital in bank Para 1.47 Investment policy and objectives including any social investment poliGy adopted Para 1.46 A description of the principal risks facing the charity The main issuas wè are having presently are tha low numbar of volunteers abla lo assist across all areas16aving thos8 that do under increased pressure. We are also observant of the ongoing energy prices and insurance prices and will be investigating ways to ensure that we get the best deals available. Para 1.46 other Structure, Governance and Management Description of ¢hanty's trusts= Type of governing document Ilrusl dè.ad, roi/g,' cli-i., t6.rj How is the charity constituted? g i.11)iriuorpor.Jlad JSOI"Icl111)n, CIO) Trustee selection methods including details of any constitutional provisions e.g. alection to post or nam8 of any person or body entitled to appoint one or more trustees Para 125 Consttiution Document Pard 1.25 cio Parn 1.25 Trust8es are elected by the members of the society and hold office until death or resignation unless removed by a resolution at a special genoral m68ting. The committee may appoint a trustee to a vacancy but that person would need lo be reappointed or made a permanent trustee at the next General Meeting (AGMI. A minimum of 2 trustees are required and a maximum of 4 trusteos can exist. Additlonal infomiation (optional) You ma choose to include further statements whare relevant about: Policies and procedures adopted for the induction and training of trustees Pa￿ 1.51 The charity's organisational structure and any wid8r network with which th8 charity works Para 1.51 Rolalionship with any related parties Par3 1.51 Other Reference and Administrative details Charit name Other name the charit uses Re istered charit number CharIt￿S principal address ' Atrincham Ltttle Theatre 517914 Allrincham Litt18 Th8atre, 17 Oxford Road. Altrincham WA14 2ED Narne5 of the charity trustees who manago tha charlty DatgB acted If not forwhole èar Trustee name Offlce Ilf any) Chaimian Nam? of per$on lor body) $ntlllgd toa olnt tru8t•è If an lan Bowden St8V8 Smith Entire Year Vice Chairman Hon Secretary Stage Director Play Selection Actors Representativè Entire Year Meg Cooper Polina Sparks Mike Russell Entire Year Entire Yaar Entire Year Entire Year Christine Heath Alan Rèidsma Entir8 Year Don Hinès Simon McBride Entir8 Year Entire Year Cor orate trustees - nam8s of the direGtors at the date the re rtwasa roved Director namg NIA Name of trustees holding title to propety belonging to the charity Truslee name Dalès actod If not for vtho NIA Funds held as custodian trustees on behalf of others Description of the ass8ts NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregalion of such assets from the ¢harfVs own assets NIA Additional inforniation loptional) Namas and addresses of advisers (Optional infomiation) Type of Name Address advlser Namb of chief executive or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for non4i5Glosure of ke ersonnel details Other o tional information Declarations The trustees declar8 that they have approved the trustses, report above. Signed on behalf of the rharity's trustees Signaturè(s) Full name(s) Position (eg Secretary, Chair. etc) SMITrV Date (JSÈ 3) Altrincham Little Theatre CHA Income and Expenditure Account For year ending 31st May 2023 2022 2022 2023 2023 4513 7412 920 3686 428 7846 4135 269 70 405 880 30264 Donations Members Income Profit on 300 club Profit on bar Profit on coffee Sales Ticket sales Room hire Income fron programmes Profit on raffles Proit on wardrobe Sundry income 21198 10810 710 6576 553 13502 10845 836 987 608 982 67607 Less Expenditure 3866 Production costs 1654 Postage, stationery and software 1299 Repairs 7740 Insurancies 5085 Heat and light 1070 Rates and water 1110 Waste management 2180 Copier rent and servicing 156 Drama federation expenses 758 Cleaning 1874 Telephone and internet 4465 Sundry purchases and expenses 2886 Revaluation reduction of assets 7684 Depreciation Net (loss)/surplus for the year 6157 1182 4212 8580 5965 1176 1147 2321 316 934 1545 4759 41827 (11563) 6348 44642 22965 Altrlncham Ltttle Theatre Balance Sheet As al 31st May 2023 2022 138034 2022 Flx•d ass•ts as at 31st May 2023 2023 2023 138034 as at 1st June 2022 7914 474 8396 2249 Additlon5 at cost 7914 Less depreclatlon 6144 IghtE￿￿ as at 1st lune 2022 ditions at cost 1158 856 20L4 280 1158 Less depredatron 1734 nde Additions at cost as at 1st June 2022 2374 2564 4938 558 2374 Less depreCIa￿On 4380 LggUl￿￿as at 1st June 2022 Addition5 at cost 559 826 1385 259 559 Less deprt¢iatton 1126 as at 1st June 2022 3030 1666 3030 Less depreciatlon 1364 ollgE as at 1st lurhe 2022 Less dep￿latIon 7403 822 7403 6581 gfItsi￿ as at June 2022 Less depreciation 1542 514 IS42 1028 Current Assets stocks 50 Statltsnery 989 Bar 34 Coffee 198 Prints and history b¢)oks 70 Raffle prizes 2962 Prep4yments 4624CI Balances at bank Deposit account 2932 Current account 1080 Cash in hand credit cards etc 55 Sundry debtors 21LI Bar float 1765 Vicki Lane investment 50 1273 99 L98 34 921 70908 4845 1494 210 1765 56585 218599 81797 242188 Current Llabllltles Sundry credstor5 iio 218489 734 734 241454 Represented by Deslgnated funds 78 Ben Fvrsland 1240 Vid(i Lane 835 Deflbrlllator fund 22254 Restricted ￿nd 78 1240 835 32354 34507 34507 Income and expenditure account 195545 Balance brought forward 11563 IDeflcitl/surplus for the year 183982 22965 206947 2414S4 183982 218489 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of L / rrL On accounts for the y￿r ended Charity no {if any) 292 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for Ihe year ended Responsibilities and basis of report As the chariils trusteos, you are responsible for the preparation of the accounts in aGWrdan1￿ with the requirements of th8 Charities Act 2011 I'the AGr}. I report in raspect of my examination of the Trust's accounts carried out undèr section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission undÉr section 145(5Xb) of the Act. Independent tFhe charity's gross income exceeded £250,000 and l am qualified to examlnerfs statement undertake the examination by being a qualif1ed member of linseri name of applicable listed bodyll. Delete I l if rn?t applicable. I have completed my examination. I confirm that no mal8rial matters have come to my attention in connection with the examination (other than that disclose(I below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records. or the accounts did nol comply with the applicable requirements con￿MIng the form and content of aGGounts set out in the Charities (Accounts and Reports) Regulalions 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no wncems and have come across no other matters in conneGtion with the examinatioll lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Pl8ase delete the words in the brackets if they do not apply. Signed: Datè: IL 3. l?I Name: rA Relevant professional qualification{s} or body IER Oct 2018 {if any): Address: Section B Disclosure Only complete If the examiner needs io highiignt material matters of concern (s88 CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brigf details of any items that the examinorwlshes to dlsclosa. IER Oct 2018