EREWASH DISTRICT SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] March 2025
517911
Charity Registration Number
District Registration Number with The Scout Association 11314
From 1[st] April 2024 – 20[th] September 2024
President Vice President
Mr G Kirkbride Mr R Gent
Ex-Officio Members
Mr P Lees (resigned 20[[th]] September 2024)[[th]] Sept 2024)[[th]] September 2024) Mrs S Atkinson
Chair Mr P Lees (resigned 20[[th]] September 2024) Secretary Miss S Micklewright (retired 20[[th]] Sept 2024) Mrs M Hooley (retired 20[[th]] September 2024) Treasurer Mrs S Atkinson District Commissioner Mrs C Halls-Jukes District Youth Commissioner Mr H Atkinson (resigned 16[th] May 2024) District Explorer Scout Commissioner Mr C Cartwright (resigned 20[th] Sept 2024) District Scout Network Commissioner VACANT
Elected/ Nominated members:
Paul Gant Diane Harris Keith Hooley (retired 20[th] September 2024) Margaret Hooley Steve Wadey
From 20[th] September 2024 – 31[st] March 2025
President Vice President
Gordon Kirkbride Robin Gent
Ex-Officio trustees
Chair Treasurer District Lead Volunteer District Youth Lead VACANT
Andy Sudbury (Appointed 17/04/2025) Sarah Atkinson Catherine Halls-Jukes
Appointed trustees
Paul Gant Diane Harris Margaret Hooley Mark Stafford Steve Wadey (resigned 06/02/2025)
Co-opted trustees
Harry Atkinson Josh Hudson James Stafford DL Ann Thornton
Trustee Board administration
Matthew Micklewright
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EREWASH DISTRICT SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] March 2025
BANKERS:
Contact Name and Address
Barclays Bank plc, Long Eaton Lloyds Bank plc, Long Eaton
Mrs S Atkinson 1 The Spring Long Eaton Nottinghamshire NG10 1PJ
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EREWASH DISTRICT SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] March 2025
Structure, governance and management
Description of charity’s trusts
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The District is a trust established under its rules, which are common to all Scout Association units. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association and the District Constitution, adopted on 20[th] September 2024.
Additional governance issues
The District is managed by the District Trustee Board, the members of which are ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with the legislation applicable to charities. This includes the registration, keeping of proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of a Chair, Treasurer together with the District Lead Volunteer, District Youth Lead, with elected and co-opted members. The Board of Trustee is administered independently by a member who has no voting rights.
Members of the Trustee Board are asked to complete appropriate learning for their role as outlined as part of the Volunteer Journey, Growing Roots and Branches Training.
The District Trustee Board exists to support the District and District Lead Volunteer in meeting the responsibilities and is responsible for:
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The maintenance of District property;
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The raising of funds and the administration of District finance;
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The insurance of persons, property and equipment;
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District public occasions;
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Assisting in the recruitment and appointment of leaders and other adult support;
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Appointing any sub committees, including the District Appointments Advisory Committee and Trent Lock Scout Activity Centre Committee;
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Appointing District Administrators and Advisors other than those who are elected.
Risk
The total membership of Erewash District at Census 2025 was 1037 members, 741 Young People and 296 adults.The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems are being established to mitigate against them.
The main areas of concern that has been identified are:
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a. Compliance – Safety, Safeguarding and First Response
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b. Lack of Recruitment of adult volunteers
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c. No Development Plan in place for support to members across the District through poor leadership and management
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EREWASH DISTRICT SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] March 2025
In addition to the following:
Damage to property and equipment - The District has sufficient contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members - The District, through subscriptions, contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income – The District is primarily reliant upon income from subscriptions and profit from Trent Lock SAC. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income.
Reduction or loss of leaders - The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the District as a whole then there would be a contraction, consolidation or closure of a section or group. In the worst case scenario the complete closure of the group.
Reduction or loss of members – The District provides activities for all young people aged 4 to 25. If there was a reduction in membership in a particular section or a group as a whole then there would be a contraction, consolidation or closure of a section or group. In the worst case scenario the complete closure of the group would take place.
Internal controls
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and the comprehensive insurance policy to ensure that all insurable risks are covered.
Objectives and activities
Summary of the objects of the District set out in it’s governing document Erewash District Scout Council adopts the rules outlined in The Scout Association's Policy, Organisation and Rules. A new constitution was adopted at the District AGM in September 2024 and then reviewed by Trustees on 10[th] October 2024.
Summary of the main activities in relation to these objects
The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive learning based on the Scout Promise and Law and guided by adult leadership. The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
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EREWASH DISTRICT SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] March 2025
Reports on Activities and Events during the year
Trent Lock Scout Activity Centre
SAC welcomed thirty-nine groups this season, this included ten groups within district. This further breaks down as 893 young people used the centre during this period, with the furthest group travelling from Skegness.
We started to plan the riverbank repair which we are hopeful to complete this coming year.
We held our second end of season get together for all district leaders and their partners at 15th Long Eaton Sea Scout which was well attended.
This year we are looking to increase the number of Sailing opportunities for young people. We’ve received a donation in memory of Suzanne Tate which we put towards buying a large paddleboard and this year we celebrate our 50[th] year anniversary with a badge competition which was won by Henry Buckley of 16th Ilkeston.
Andrew Sheldon Site Manager
Cub Section
Despite each packs’ different challenges, whether that’s leader shortage, a noisy building or challenging behaviour, their Leaders and helpers have gone out of their way to give their Cubs a fun and energetic programme. In addition to their own packs time here’s an insight to the activities they’ve completed that’s allowed the Cubs in Erewash to meet and make further friends. Thank you to all the sections’ Leaders and helpers, be proud of the work you’re doing building up Erewash Cubs.
April 2024. Saw Louise from 15th Long Eaton setting up the District Cub Leaders’ WhatsApp group. This has enabled all the leaders in the District to keep in touch easier than by email. Very useful for quick queries as well as organising activities between the packs at short notice.
July 6[th] & 7[th] Mary from 17th Long Eaton organised the Water Activity Days at Trent Lock Activity Centre for Sixers & Seconders. Later that month on 16[th] Jo from Sandiacre coordinated a Hike at Bramcote Hills.
August is generally the Cubs quiet time the packs take the time to rest and recharge, ready to return to Scouting in September with the exception of 21st Ilkeston, who run during the summer holidays,
September 13[th] -15[th] Gayna organised the camp at Drum Hill.
December 4[th ] Tracy from 2nd Ilkeston sorted Panto Time for packs and their families at St John Houghton School, Kirk Hallam.
The New Year, January 18[th] 2025 Diane from 21st Ilkeston arranged a fun 7 a side game of football at Heanor that ended with a penalty shoot-out.
February Diane invited the Cubs to bowling at Ilkeston Bowling Alley, with a bonus disco, courtesy of a birthday party being held at the venue.
Both the January and February events, appeared in Ilkeston Life.
Gayna Cartwright Programme Team
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EREWASH DISTRICT SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] March 2025
Young Leaders
After I took on responsibility for YL training in October 2024, we ran a Module A session in December, with 8 YLs completing the first steps. 13 Young Leaders from Erewash attended the Young Leader Training Camp at Drum Hill in March, successfully completing the majority of their modules. We had 2 Explorers complete the scheme and were awarded their YL belts.
For 2025 - 2026, we have got a Module A planned for August 10th. We have had 3 more Explorers complete the scheme, with one of them using it to complete their Platinum Award. We are looking to find more leaders who are able to deliver Module K (First Aid), as this is the main obstacle, as well as trying to put together a team willing to help out with running or supporting YL sessions. Additionally, I am working to improve communication with groups across the district as several groups deliver their own training sessions.
Edward Holwell ESL(YL) – Erewash
Volunteering Development Team
The last twelve months has seen huge changes in Scouting, for adults at least. Our roles, our training scheme and our online membership system have all been transformed. The changes have not been without difficulty and it is taking us some time to adapt and settle down.
In Erewash District we have brought together all adult related activities under the Volunteer Development Team, led by myself, and created four “sub-teams”. These are:
Recruitment : Currently led by myself, this team is to help Groups recruit new adult members and assign enquirers to appropriate Groups.
Welcome, Induction & Review : Led by Margaret Hooley, this team comprises the District members who support Welcome Conversations and the induction of new members, and who help with the period review of adult appointments.
Learning : Led by Andrew Bell, this team supports adults undertaking training and assesses them for learning modules.
Awards and recognition : Led by myself, this team considers adults for Good Service and other awards, compiles citations and submits them for approval.
The above sub-teams are still developing, and in particular the Recruitment and Learning teams need further members.
Our goal is to help recruit, introduce, train and recognise worthy adults who can serve Scouting and create great experiences for more and more young people in Erewash. If you are interested in supporting this work, please do get in touch with me.
Tony Harvey
Volunteering Development Team Leader
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EREWASH DISTRICT SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] March 2025
District Lead Volunteer’s report
Over the past 12 months the District has seen many changes as we have evolved into Erewash District, at the same time as UK Scouting has seen lots of changes: new role titles, new teams, a new digital tool to replace Compass. As with any change in our lives, some of these changes have been easier to adapt to than others. That said, although the digital system has not initially made our lives easier, HQ are working fast to resolve as many of the technical issues as they can. Volunteers can now log into the system, check their personal data, check learning completed and any outstanding learning, complete NAN forms, check their permits, all with a few clicks. The new system took some time to migrate over to, but we are getting there.
Youth Sections
Erewash is now the largest District in the County, not just because we merged, but because we also had a percentage increase in membership at the last census. We continue to receive enquires for all sections and Groups across the District.
As a District team we have been thin on the Ground, but a number of Leaders have stepped up to ensure that District Section Activities have happed, especially in the Cub and Scout sections and my Thanks go to the Leaders that are supporting that. We have work to do with Squirrels, Beavers and Explorers, but the individual sections are continuing to thrive and flourish, and all the young people across the district are enjoying a varied and fulfilling program, with a number of top awards across all sections being gained.
DofE
We continue to support Explorers wishing to undertake their DofE Award training and will continue to work with County to develop our skills and knowledge as a District in the field.
Future
Now that Erewash District is formally established the next 12 months are about supporting the Adult Volunteers in continuing to provide fulfilling programs for the young people, to ensure compliance on Adult Growing Roots training and creating a District Team to support you.
Finally
Thank you for all the time and commitment you offer to Scouting locally – it is a privilege to work alongside such a positive and driven team of volunteers. Here’s to another exciting year ahead!
Catherine
Financial Review
Reserves Policy
The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that the District should hold a sum equivalent to 12 months running costs, which this year equates to £24,057 (2024 - £17,800) including Trent Lock and Explorers, the District hold unrestricted reserves of £51,641 (2024 - £23,536) against this at the year end.
Investment Policy
The District Trustee Board monitors the levels of bank balances and the interest rates received to ensure that the District obtains maximum value and income from its banking arrangements. The Trustees have not invested in longer-term investments such as stocks and shares. All funds are held in cash using mainstream banks and The Charity Deposit Account.
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EREWASH DISTRICT SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] March 2025
Funding Policy
The District Trustee Board has defined policies for funding the various activities of the District. This policy will drive future budget planning and financial decision making.
Plans for future periods
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Compliance for adult learning in relation to mandatory learning. District Lead Volunteer to report at each Trustee meeting about risks associate to lack of training and plan to enable all adult volunteers to complete learning as required. First Aid courses will be delivered locally and direct communication to members from the District Team.
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Lack of adult volunteers to be reviewed by exploring Census data to ensure targeted approach to adult recruitment. Members to feel appreciated, feel supported and undertake training.
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District Development Plan created through seeking views of all members to enable budgeting and development of the activities and programme provided to youth members and the development of adult volunteers to meet the aims of the charity.
Declaration
The trustees declare that they have approved the trustees’ report above on 21/08/2025 Signed on behalf of the Charity’s trustees.
Andy Sudbury Erewash Scouts Trustee Board Chair
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EREWASH SCOUT (Charity no.517911)
| Year start date | Year start date | Year start date | Year start date | Year end date 31/03/2025 |
Year end date 31/03/2025 |
||||
|---|---|---|---|---|---|---|---|---|---|
| For the year from |
01/04/2024 | To | 31/03/2025 | ||||||
| Receipts and payments | |||||||||
| Notes Receipts Donations, Legacies and Similar Income Membership Subscriptions Donations Youth Activities 1 Badge & Necker Income Courses Sub total Grants Other Grants 2 Sub total Other Jamboree 2023 Tree planting - Sawley Park Other Fundraising Activities 3 Misc Sub total Activity Centre Income Camp & Activity Fees Equipment Sales 3 Sub total Minibus Hire Minibus Hire Investment Income Bank Interest Account Closure Uncashed Cheques Written Off Sub total Total Gross Income Asset and Investment Sales, etc. Total receipts |
Funds £ 44,090 3,410 6,264 4,492 - 58,256 - - - - 70 13 83 14,008 140 14,148 1,300 1,300 688 - - 688 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - 6,380 - 6,380 - - - - - - - - - - - - - - - - - - - 2025 |
Total funds £ 44,090 3,410 6,264 4,492 - 58,256 6,380 6,380 - - 70 13 83 14,008 140 14,148 1,300 1,300 688 - - 688 |
2024 Total funds £ |
|||||
| 49,669 | |||||||||
| 1,484 | |||||||||
| 10,537 | |||||||||
| 3,688 | |||||||||
| 140 | |||||||||
| 65,518 | |||||||||
| 1,400 | |||||||||
| 1,400 | |||||||||
| 7,048 | |||||||||
| 400 | |||||||||
| 618 | |||||||||
| 8,066 | |||||||||
| 15,940 | |||||||||
| 15,940 | |||||||||
| 1,630 | |||||||||
| 1,630 | |||||||||
| 558 | |||||||||
| 4 | |||||||||
| 300 | |||||||||
| 862 | |||||||||
| 74,475 | 6,380 | - | 80,855 | 93,415 | |||||
| - | |||||||||
| - | - | - | - | - | |||||
| 74,475 | 6,380 | - | 80,855 | 93,415 |
LT700003 July 2021)
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EREWASH SCOUT (Charity no.517911)
| Year start date | Year start date | Year start date | Year start date | Year end date 31/03/2025 |
Year end date 31/03/2025 |
||||
|---|---|---|---|---|---|---|---|---|---|
| For the year from |
01/04/2024 | To | 31/03/2025 | ||||||
| Receipts and payments | |||||||||
| Notes Payments Charitable Payments Membership Subscriptions (National/County/Area/District) Youth Programme and Activities 1 Training Premise Expenses 4 Materials and Equipment 5 Maintenance 6 Insurance Catering Admin Expenses 7 Refund Subs / Activities Uniforms Overstated Funds from Previous Year Actviity Donations Badge and Necker Purchases MiniBus Trailer & Accessories Sub total Fundraising Expenses Jamboree Other fundraising costs Sub total Total Gross Expenditure Asset and Investment Total payments Net of receipts/(payments) Added Funds From Merger Cash funds last year end Cash funds this year end |
Unrestricted funds £ 38,315 8,652 1,635 5,938 898 3,709 2,440 146 2,277 65 - - 250 5,008 4,798 4,335 78,465 - |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2025 |
Total funds £ 38,315 8,652 1,635 5,938 898 3,709 2,440 146 2,277 65 - - 250 5,008 4,798 4,335 78,465 - - - |
2024 Total funds £ |
|||||
| 46,352 | |||||||||
| 13,137 | |||||||||
| 140 | |||||||||
| 4,188 | |||||||||
| 6,788 | |||||||||
| 4,526 | |||||||||
| 2,358 | |||||||||
| 655 | |||||||||
| 808 | |||||||||
| - | |||||||||
| 1,598 | |||||||||
| 86 | |||||||||
| - | |||||||||
| 3,493 | |||||||||
| 16 | |||||||||
| 84,146 | |||||||||
| 9,799 | |||||||||
| 500 | |||||||||
| 10,299 | |||||||||
| 78,465 | - | - | 78,465 | 94,445 | |||||
| - | |||||||||
| - | - | - | - | - | |||||
| 78,465 | - | - | 78,465 | 94,445 | |||||
| - 3,990 21,219 99,426 116,654 |
6,380 - 3,356 9,736 |
- - - - |
2,390 21,219 102,782 126,390 |
||||||
| - 3,990 | - 1,030 | ||||||||
| 21,219 | - | ||||||||
| 99,426 | 103,812 | ||||||||
| 116,654 | 102,782 | ||||||||
LT700003 July 2021)
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EREWASH SCOUT (Charity no.517911)
| Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
|---|---|---|---|
| For the year from |
01/04/2024 | To | 31/03/2025 |
Statement of assets and liabilities at the end of the year
| Unrestricted funds £ 64,040 61,890 460 126,390 - - - - - - - - 3,708 70,847 23,390 20,616 17,733 4,215 140,509 - - - - - - |
Unrestricted funds £ 64,040 61,890 460 126,390 - - - - - - - - 3,708 70,847 23,390 20,616 17,733 4,215 140,509 - - - - - - |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31/03/2025 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31/03/2025 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31/03/2025 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31/03/2025 |
Total funds £ 64,040 61,890 460 126,390 - - - - - - - - 3,708 70,847 23,390 20,616 17,733 4,215 140,509 - - - - - - |
Total funds £ 64,040 61,890 460 126,390 - - - - - - - - 3,708 70,847 23,390 20,616 17,733 4,215 140,509 - - - - - - |
31/03/2024 Total funds £ |
||
|---|---|---|---|---|---|---|---|---|---|---|
| Cash funds | 8 | |||||||||
| Bank Current Account | 64,040 | 39,932 | ||||||||
| Savings Account | 61,890 | 62,248 | ||||||||
| Cash / Floats | 460 | 601 | ||||||||
| Total Cash Funds | 126,390 | 102,782 | ||||||||
| Other monetary assets | ||||||||||
| Tax Claim | - | - | ||||||||
| Debts due from the County/Area/District/Group |
- | - | ||||||||
| Insurance Claim | - | - | ||||||||
| Sub total | - | - | ||||||||
| Investment assets | ||||||||||
| Investment Property - Detail | - | - | ||||||||
| Quoted Investments | - | - | ||||||||
| Other Investments - Detail | - | - | ||||||||
| Sub total | - | - | ||||||||
| Non Monetary Assets for Charity's Own Use |
||||||||||
| Badge and Necker Stock | 3,708 | 1,800 | ||||||||
| Land and Buildings | 70,847 | 64,261 | ||||||||
| Activity Centre Boats | 23,390 | 24,990 | ||||||||
| Activity Centre Contents and Equipment | 20,616 | 16,924 | ||||||||
| District Scouting Equipment | 17,733 | 10,662 | ||||||||
| Trailer | 4,215 | - | ||||||||
| Sub total | 140,509 | 118,637 | ||||||||
| Liabilities | ||||||||||
| Accounts not yet paid | - | - | ||||||||
| Expenses incurred but not invoiced | - | - | ||||||||
| Subscriptions not yet paid | - | - | ||||||||
| Loan - detail | - | - | ||||||||
| Other liabilities | - | - | ||||||||
| Sub total | - | - | ||||||||
| Total net assets | 266,899 | - | - | 266,899 | 221,419 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 21st August 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature Print Name Chair Treasurer
LT700003 July 2021)
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(HARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees EREWASH SCOUTS On accounts for the year ended Period 0110412024 to 3110312025 Charity no (if any) 517911 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended 3110312025 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the wonls in the brackets if they do not apply. Signed: Date: 0910912025 Name: STEPHEN PARKER Relevant professional qualification(s} or body lif any): FMA4T Address. RIVER COThAGE, 5 WnlER LANE, BELPER, DERBYSHIRE. DE56 2UB IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018