ADRODDIAD BLYNYDDOL A DATGANIAD ARIANNOL Ar gyfer y flwyddyn 31 Gorffennaf 2023 ANNUAL REPORT AND FINANCIAL STATEMENT For the year ended 31 July 2023 ## **MYNEGAI INDEX** |Gwybodaeth gyfreithiol a gweinyddol|3| |---|---| |Legal and administrative information|| |Adroddiad yr ymddiriedolwyr|4| |Trustees’ report|| |Adolygiad ariannol|8| |Financial review|| |Datganiad sefyllfa ariannol|9| |Satement of financial position|| |Adroddiad archwiliwr annibynnol|10| |Independent examiner’s report|| 2 ## **GWYBODAETH GYFREITHIOL A GWEINYDDOL LEGAL AND ADMINISTRATIVE INFORMATION** Ymddiriedolwyr Mr. Ioan Buckley-Rees Trustees Mrs. Mary Buckley-Rees Mr. Fred Evans M.B.E. Mr. Geraint Evans Mr. Bari Gwilliam Ms. Nia-Wyn Kilminster Mr. Gary Pritchard Dr. Patricia Thomas Mr. Maldwyn Williams Ms. Margaret Williams Ysgrifennydd Mr. Gary Pritchard Secretary Rhif Elusen 517812 Charity Number Cyfeiriad Y Ganolfan Gerdd, Address New Street, Beaumaris, Ynys Môn LL58 8EL Archwilydd Annibynnol Sonia Williams, Independent Examiner 37 Penlon, Porthaethwy Ynys Môn. LL59 5ND Cynghorwyr cyfreithiol R Gordon Roberts Laurie & Co. Legal advisers 17 Church Street, Beaumaris Ynys Môn LL58 8AB Dogfen llywodraethol Cyfansoddiad 7 Mai 1986 gyda’r diwigiadau a gytunwyd yn ystod CBC 3 Mehefin 1998, 9 Mehefin 1999 a 28 Medi 2020 Governing document Constitution dated 7 May 1986 with amendments as agreed at the AGM of 3 June 1998, 9 June 1999 and 28 September 2020 3 **ADRODDIAD YR YMDDIRIEDOLWYR ar gyfer y flwyddyn ddaeth i ben 31 Gorffennaf 2023 TRUSTEES’ REPORT for year ending 31 July 2023** Amcanion yr elusen I hybu, gwella, datblygu a diogelu addysg gyhoeddus a gwerthfawrogiad o’r celfyddyd a gwyddoniaeth o gerddoriaeth, yn benodol cerddoriaeth bandiau pres Charitable objectives To promote, improve, develop and maintain public education in and appreciation of the art and science of music, particularly brass band music in all its aspects. Pwyllgor y band Mr. Ioan Buckley-Rees Band committee Mrs. Mary Buckley-Rees Mrs. Gwyneth Davies Ms. Bethan Edwards Mr. Fred Evans M.B.E. (Llywydd President) Mr. Bari Gwilliam Ms. Sarah Harmens Mr. Huw Aled Jones Ms. Nia-Wyn Kilminster (Cadeirydd Chairperson) Ms. Janet Owens Mr. Gary Pritchard (Ysgrifennydd Secretary) Dr. Patricia Thomas (Is-Gadeirydd Vice-Chairperson) Mr. Maldwyn Williams Ms. Margaret Williams (Trysorydd Treasurer) Cynrychiolwyr Band Ieuenctid Ms. Elin Gwilliam Youth Band Representatives Cyfarwyddwr Cerdd Mr. Bari Gwilliam Musical Director Arweinyddion Mr. Bari Gwilliam (Band Hŷn Senior Band) Conductors Mr. Peter Cowlishaw (Band Ieuenctid Youth Band) Mrs. Margaret Williams (Band Canolradd Intermediate Band) Mrs. Margaret Williams (Band Iau Junior Band) Mr. Fred Evans M.B.E. (Band L.S.W. L.S.W. Band) 4 ## **Cyflawniadau a pherfformiadau Achievements and performances** It’s hard to believe that nearly another year has passed so quickly and here we are once again looking back over yet another succesful period. Of course, that’s not to say that we haven’t had our challenges and continue to face some, which I will address later on, but the band continues to thrive in a climate which is challenging for any charity at the moment and the thanks for that goes to everyone involved who give of their time voluntarily to ensure that Seindorf Beaumaris Band remains at the heart of our community and proudly carry the name of Beaumaris and Ynys Môn where ever we go. I was again a pleasure to see the Canolfan so full on both nights of our Christmas concerts in December 2022 as our family of five bands put on a great show and, following nearly three years of uncertainty because of the pandemic, I think it’s fair to say that we showed our intent as a band to leave those difficult years behind us and rebuild with purpose maintaining our mantra of ‘entertainment at it’s best’. In January we held a cheese and wine fundraising event for Santes Dwynwen here at the bandroom which was very well attended. Many members of the band – young and ‘a little older’ performed solos, duets and quartets and we managed to raise some much-needed funds. I really hope we can put on more events like this over the next year. Our intent to put the past few years behind us was no more evident when the Senior Band competed in the 1st section at the Welsh Regional Championships in Swansea in March 2023 gaining second prize and another qualification to the National Finals in Cheltenham this upcoming September. This was another challenging step up in standard for the band, one which they embraced fully and worked extremely hard in the run up to achieve a performance of great musicality and technique. I would like to personally thank Bari for his hard work in preparing the band so diligently, but I would also like to make a special mention for a player who has really come into his own during the past 12 months and has really shown what difference hard work and dedication can make. Osian Maloney deserves every praise for taking on the challenge of the top man seat with courage and determination. His performance in Swansea and subsequently in other performances throughout the year has been second to none. He’s a humble young man who puts a lot of pressure on himself to try to achieve perfection, but he’s grown and matured so much this year, slowly relaxing into the responsibility that he has as principal cornet, resulting in some wonderful performances which have only proved to enhance the overall performance of the band. He’s a fine example to all our young up and coming members. At the end of March, the Youth Band competed in Stockport at the National Youth Championships. This was their first competition since pre Covid and their first under the baton of Pete. I think it’s fair to say that Pete’s hard work and dedication, as well as his positive and jovial attitude with our younger members is really starting to bare fruit. The band were awarded first place, with Osian also winning the prize for best soloist. It’s so lovely seeing and feeling the atmosphere of fun and enjoyment now ever present within the band and our younger members wanting to attend rehearsals and work to improve. Thank you Pete for coming in and being a breath of fresh air and turning things around in such a short space of time. Maggie has continued to work hard with both the Junior and Intermediate Bands throughout the year. It hasn’t been easy recruiting new players, but since January in particular, the membership of both the Junior and Intermediate Bands has increased and the improvement of both groups has been remarkable and I would hope that this has been evident to you all, particularly during their 5 performances at the Christmas and Summer concerts. Mags has a way of inspiring through fun and enjoyment and approaches every rehearsal with enthusiasm which is always transferred and evident in the children. Thanks for doing the hard groundwork and ensuring that the next generation of Beaumaris players will continue to thrive. The L.S.W. have again been consistently working hard throughout the year under the guidance and leadership of Fred. They even held what I think may ave been their very first full concertout of the area in May when they played in Caernarfon at the Old Court House. This band is a sanctuary for so many of its members; it offers friendship, camraderie, purpose, educationand enjoyment to its members and we should continue to remind ourselves that these are the qualities that we as a whole organisation wish to nurture and hold on to them tightly as partof our mission statement. Thank you, Fred, for being the guiding light in ensuring that we don’t forget that. I mentioned at the beginning that we continue to face challenges going forward and I think it would be remiss of me not to address some of these before I finish. I am very concerned about the lack of fundraising we have done this year. Our outgoings continue to be very high and at present we are not bringing in enough money. I fear there will be a time very soon where we’ll have to start looking very carefully at what we’re spending and make some drastic decisions which will unfortunately have an impact. I spoke last year about my wish that we make more of an effort to fundraise – unfortunately, I don’t think we’ve worked hard enough this year. We now have Phil and Pat Orr who have taken the reigns with the Friends of the Band and I would like to work closer with them during the next 12 months inarranging and coordinating events, but we can and should also be doing that off our ownbacks. I have some ideas as I hope you do too, but in order for those ideas to come to fruition, it will require support from everyone. So let’s make this year the year where we really work hard to bring in some much needed funds. It’s fair to say that things have changed and attracting new players is becoming more and more difficult. The new music curriculum in Wales will hopefully instill some interest inchildren and start to remind them that they have a brass band on their doorstep, but can we be more proactive? Can we get a group to go out into the local schools in our catchment area? We need to think out of the box. Hand in hand with fundraising and outdoor playing. If we’re seen out and about playing, this may also help instill some curiosity in youngsters wishing to join. We have to do more! 6 ## **Canlyniadau Cystadlaethau Contest Results** ## 18.09.2022 Pencampwriaeth Bandiau Pres Prydain Fawr Brass Band Championships of Great Britain Adran/Section 2 3[rd] Seindorf Beaumaris 18.03.2023 Pencampwriaeth Bandiau Pres Cymru Welsh Region al Championships Adran/Section 1 2[nd] Seindorf Beaumaris ## 25.03.2023 Pencampwriaeth Bandiau Pres Ieuenctid Prydain Fawr Youth Brass Band Championships of Great Britain Adran/Section Intermediate 1[st] Seindorf Ieuenctid Beaumaris ## **Gwobrau Blynyddol Seindorf Beaumaris Seindorf Beaumaris Annual Awards** Tarian Ruth Gwilliam i’r Chwaraewr Mwyaf Addawol Ruth Gwilliam Shield for Most Promising Player Tlws Ray Brimecombe i Bandsman y Flwyddyn Ray Brimecombe Trophy for Bandsman of the Year Sam Lindenbaum (Tenor Horn) Olivia Parry (Cornet) Gwobr Goffa Liz Howe Liz Howe Memorial Award Iestyn Goronwy (Euphonium) Arwyddwyd Signed (Nia-Wyn Kilminster) Cadeirydd Dyddiad Chairperson Date 7 **ADOLYGIAD ARIANNOL FINANCIAL REVIEW** Mae’r rhan fwyaf o incwm a gwariant yr elusen yn cael ei ystyried yn anghyfyngedig. Bydd yr elusen yn dal swm penodol o arian cyfyngedig wrth gefn yn unol â’r polisi Arian wrth gefn. Roedd swm yr arian cyfyngedig wrth gefn ar 30 Ebrill 2023 yn £30,565.79, colled o £8,929.28 o’r flwyddyn flaenorol. Mae’r arian yma wedi ei ddefnyddio ar gyfer goroesi’r flwyddyn ariannol ac mae cynllun yn ei le er mwyn adfer y sefyllfa a chodi’r cyfanswm yn ôl i £40,000. Cyfanswm yr incwm ar gyfer y flwyddyn oedd £43,966.88 a cyfanswm y gwariant oedd £44,837.12 Mae categori gwariant wedi ei ymneilltuo ar gyfer pob gwariant sydd yn adlewyrchu defnydd yr adnodd. Mae costau sydd yn gallu cael eu hadnabod ar gyfer un gweithgaredd wedi eu dosrannu ar gyfer y weithgaredd benodol honno. Mae costau sy’n cael eu rhannu rhwng gweithgareddau wedi eu dosrannu rhwng y gweithgareddau perthnasol yn resymol, cyfiawnadwy a chyson. Fel a nodwyd gan y Cadeirydd, mae costau sylfaenol y band wedi codi yn y flwyddyn aeth heibio ac mae angen llawer mwy o waith codi arian er mwyn goroesi. Rydym mewn sefyllfa ffodus ond nid yw’n bosib i ni orffwys ar ein rhwyfau. The main income and expenditure of the charity is considered unrestricted. The charity will hold the necessary reserves as stated in the Reserves policy. The restricted reserves at 30 April 2023 were £30,565.79, a decrease of £8,929.28 from the previous year. The money was used to see the band through the year and plans are in place to restore the balance to £40,000. Total income for the year was £43,966.88 and total expenditure was £44,837.12 All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis. As noted by the Chair, our core costs have increased considerably in the past year and a lot more work is required to raise funds if we are to survive. We are in a fortunate position, financially, but we can’t rest on our laurels. Polisi arian wrth gefn Mae arian yn cael ei gadw wrth gefn i’w ddefnyddio fel bo’r angen ar wariant sylweddol fel gwaith cynnal a chadw ar y Bandroom ac ar gyfer prynnu offerynau. Reserves policy Reserves are retained for use when required on major expenditure items such as maintenance and improvement of the Bandroom and for instrument purchases. 8 ## DATGANIAD SEFYLLFA ARIANNOL STATEMENT OF FINANCIAL POSITION ## **NAT WEST GENERAL ACCOUNT - 1st May 2022 - 30 April 2023** |**INCOME**|||**EXPENDITURE**|**EXPENDITURE**||| |---|---|---|---|---|---|---| |**Account**|**Description**|**Amount**|**Account**|**Description**|**Amount**|**BALANCE £**| |**Code**|||**Code**|||| ||01-05-2022 Balance B/F|4,944.79|501|Gas - Utility Bill|981.00|| ||||502|Electricity - Utility Bill|927.00|| |001|Band Members Subscriptions|12,375.00|503|Water - Utility Bill|272.00|| |002|Events Payments|2,236.20|505|Petty Cash|700.00|| |003|Christmas Carols Event Takings|2,562.15|507|Fire Equipment Testing|722.40|| |004|Prize Money|600.00|508|Bandroom Cleaning Services|1,460.00|| |005|Room Hire [Music Centre]|1,780.00|510|Photocopier Lease & maintenance|1,140.00|| |006|Hotel Payments|3,255.00|512|Photocopier Printouts|292.19|| |010|Donations|2,470.00|513|Software|241.01|| |011|Event Collection|4,143.53|514|Stationery|217.34|| |014|Contribution towards travel|40.00|515|Music|446.30|| |017|Refund|5.00|516|Conductors Fees and Expenses|8,325.00|| |019|Bank Transfers|14,500.00|517|Player Fees and Expenses|1,418.50|| ||||518|Contest Entry Fees /Registration /|1,058.65|| |||||tickets etc||| ||||520|Hotel Accommodation|6,331.00|| ||||527|Telephone / Broadband Service|793.47|| ||||528|Bandroom Insurance|1,953.28|| ||||530|Van Road Tax|290.00|| ||||531|Fuel for Van|105.03|| ||||532|Subscription Fees|622.90|| ||||534|Awards|300.00|| ||||535|Website Domain Name Renewal|23.98|| ||||536|Web hosting|205.50|| ||||538|Annual Accounts Companies House|13.00|| ||||539|Accounts - External Examination|75.00|| ||||540|Van Insurance|1,198.98|| ||||541|Vehicle Maintenance|453.72|| ||||542|Coach Hire|3,270.00|| ||||543|Uniform (Ties)|853.20|| ||||550|Instruments and accessories|1,853.32|| ||||560|Concert Various Costs|184.30|| ||||570|Fundraising Event Costs|107.57|| ||||585|Health and Safety Equipment|227.03|| ||||590|Transfer of Funds|7,000.00|| ||||600|Various Expenses|774.45|| ||**TOTAL INCOME**|43,966.88||**TOTAL EXPENDITURE**|44,837.12|| ||**TOTAL INC B/F BALANCE**|£48,911.67||||| |||||**Current Bank A/C Balance @ 30 April 2023**||**£4,074.55**| |||||||| |||||**Barclays Bank Reserve A/C Balance @**|**30 April 2023 **|**£30,565.79**| Arwyddwyd Signed Trysorydd Dyddiad Treasurer Date (Mrs Margaret Williams) 9 ## ADRODDIAD ARCHWILIWR ANNIBYNNOL INDEPENDENT EXAMINER’S REPORT 10