AGM 2022 20 September ## **1. Review of last year (DH)** 2021-22 was a welcome return to almost normal for the PTA. We began the year unsure how it would pan out however we ended up raising £30k. We continued to have amazing support from the Gorsey Bank Community, something we do not take for granted. ## Event Summary We decided in October to hold the Christmas Market outdoors. This created some logistic and weather concerns but was a huge success. Holding it directly after school certainly improved attendance. The Fish and Chip quiz returned under new management. The Mothers’ Day and Fathers’ Day stalls ran to great success thanks to the dedicated teams who organised. Gorsey Golf had a record breaking year. Following the success of Christmas we moved the Summer Social to be immediately after school, attendance was excellent. Second Hand Uniform held several stalls, these were well supported but we need an easier system of delivering orders to make life easier for the organiser. This year we were finally able to hold the Coffee Stall at sports day (the idea originated in 2019), it proved very popular with parents and was very profitable. The Ibiza Glitter Ball was another record breaking fundraiser! We are aware from parent feedback that communication needs to be improved, we have started this process by including an events calendar in the Autumn Update that has already gone to parents. ## **2. Accounts update/Financial Review (JG)** ## **3. Housekeeping** Confirmation of trustees. The current trustees (Dianne Haines, Jonathan Jones and Jackie Gradwell) all remain parents at the school this year and are happy to remain in place, no objections have been raised, confirmed. Looking ahead we will need to identify new trustees as and when the children move on from the school. ## **3. Ideas and events for this year** |**Date**|**Event**|**Event lead conformed**| |---|---|---| |**13 Sept**
**19 Sept**
**20 Sept**
**12 Oct**
**13 Oct**
**20 Oct**
**22 Oct**
**2 Dec**
**16 Feb**
**10 March**
**13 March w/b**
**25 May**
**13 Oct**
**9 June**
**12 June w/b**|PTA Launch
Di H|| ||Xmas Card
information out
Caroline S|| ||PTA AGM|| ||Xmas Card craft
session
Caroline S|| ||Disco
Helen W|| ||Christmas Card Art
handed in to school
Caroline S|| ||Golf Away Day
Formby Hall
Jonathan H|| ||Xmas Market
Bodyshop stall confrmed -
Maddy|| ||Disco
Helen W|| ||Fish and Chip Quiz
Johnny F|| ||Mother’s Day Stall
Anna C|| ||Disco
Helen W|| ||Disco
Helen W|| ||Summer Social|| ||Father’s Day
Maddy C|| ||Y6 Production drinks|| |**1 July**
**15 July**|Gorsey Golf
Jonathan H|| ||Rugby Club BBQ|| Cinema night - Rachel Y Barre Core taster New Raffle? ## **4. Recruitment of new people** Amazing attendance at the launch meeting last week. 21 people came + about 9 gave apologies. Reception and Y1 parents were well represented ## **5. What are we raising funds for?** Running track? Quotes being looked into by JM but looking like £20k so expensive Helping to fit out new teaching space, school will be in touch when the build is complete Library books ## **Gorse Bank PTA Financial Summar 2021 - 2022** . **y y** ## SCHOOL YEAR 2021 - 2022 **Opening bank balance (1 Sept 2021)** **£14,524** |**EVENTS / FUNDRAISING SUMMARY**|**INCOME**|**EXPENDITURE**|**PROFIT**|**COMMENTS**| |---|---|---|---|---| |**50:50 Rafe 2021 - 2022**|£784|£282|£502|**£70 prizes for June and July 2022,**
**remains to paid at year end**| |**Christmas Markets**|£9,233|£4,387|£4,846|| |**Christmas Cards 21 - 22**|£432||£432|Emma Headhouse MD - Chameleon
Create £432| |**Mother’s Day stall**|£956|£243|£714|| |**Fish n Chip Quiz**|£2,254|£902|£1,353|| |**Golf Events 21 - 22**|£7,816|£225|£7,591|| |**Father’s Day stall**|£1,462|£1,158|£305|| |**Summer term disco**|£1,535|£683|£852|**Outstanding cheque £140 uncleared**
**by supplier at year end.**| |**Sports Day Refreshments**|£778|£141|£637|| |**Ball**|£16,615|£4,151|£12,464|**Outstanding cheque £390 uncleared**
**by supplier at year end.**| |**Summer social**|£6,005|£1,855|£4,151|| |**Y6 Performance drinks**|£230|£129|£101|| |**Just Giving**|£58||£58|| |**Second Hand Uniform**|£367||£367|| |**Water Bottle sales**|£575|£781|-£206|400 water bottles and spare lids| |**OTHER INCOME**||||| |**Bank interest**|£22|£0|£22|| |**Easy fundraising**|£269|£0|£269|| |**Smile Amazon**|£153|£0|£153|| |**Cash donations to school**|£55|£0|£55|| |**Toner recycling - Empties Please**|£49||£49|| |**Total fundraising**||||£34,713| |**Total fundraising plus O income**||||£35,246| |**Total fundraising including O**
**commitment**||||£35,176| |**O’s from previous year 2020 - 2021**||||| |**Christmas Cards 20 - 21**|£445||£445|O’s £445.40 received Sept 21| |**50 50 prizes 20-21**||£95|-£95|O’s £95 late prize claimers, paid Sept
’21| ||**£50,094**|**£15,030**|**£35,064**|| |**INCOME**|**EXPENDITURE**|**PROFIT**|**COMMENTS**| |---|---|---|---| |£0|£0|£0|| |£0|£227|-£227|| |£0|£2,280|-£2,280|| ||£1,092|-£1,092|| |£0|£254|-£254|| |£0|£173|-£173|| |||£0|| |**£0**|**£4,025**|**-£4,025**|| 1 |**RUNNING COSTS AND ADMIN**|**INCOME**|**EXPENDITURE**|**PROFIT**|**COMMENTS**| |---|---|---|---|---| |**Contactless card machine**|£0|£50|-£50|| |**Parentkind subscription**||£128|-£128|| |**Replacement prosecco futes**||£73|-£73|| ||||£0|| |**TOTAL RUNNING COSTS**|**£0**|**£251**|**-£251**|| |||||| |**PTA FUNDS & SUMMARY**||||| |**PTA funds to date**|£64,617|||| |**PTA expenditure to date**|£19,306|||| |**PTA Outstanding committed**
**expenditure**|£70|||50:50 raffe prize for May, June, July
2022 winners (£70) (BACS Sept 2022)| |**Outstanding income**|£532|||Banking credits not credited Ragic ref
00133 £84 (50:50 Top up), Ragic ref
00132 £16.20 (Second hand uniform)
**TSB complaints ref 8840244**
Chameleon Create £432 Outstanding| |**Unbanked cash /uncleared cheques**|£530|||Chq no 001496 £140 disco, 001498
£390 Ball (Cleared 1 Sept 2022)| |**PTA bank account balance per**
**statement 31/8/22**|**£45,380**|||| |**TOTAL PTA FUNDS AVAILABLE**|**£45,311**|||**Total Funds after O Expend £44,780**
**after O Income £45,312**| |||||| 2 CHARITY (OMMISSION FOR E￿LAND AND WALES Independent examinerfs report on the accounts Report to the trustees Gorsey 8ank SchcKsl Parent Te￿er5 A5sotyab On accounts for the yeor ended 31 August 2022 Charity no Irf any) 517782 Set out on pages I report to the twstees on my exarninabon oftr* a¢oMJnts of atthe ¢*anty I'the Twst'l for the year eThJed 31 108 12022 Responsibilities and basis of report the chanty's thjstees. ynfimi that no matenal matters have Ix>me to my attention In ccffinection wlh the examinats￿ vthich give5 me cause to believe that In. any material resrect". . the ar£wnbng records were not kept in 8¢¢ordan￿ wth seclw 1W of the Chanbes Act". or . the aCC￿ntS did not acrord with the acCo￿ling records, or . the acccAJnts did rK)t ¢c*n￿Y wth the arplicable requirements CAy￿rning the form and content of a(tounts set out in the chant￿ IAccoJnts and RepMsl Regulabons 2[￿ otherthan ￿Y requirement that the a(X(xJnts give a 1rue an¢ fair vw whth is nc4 a matter (x)nsidered as part of an independent examinatK)n. I have no cowms and have come across no ¢Xher matters in conne(*"on th the examination to whith attentson shwld be drawn in this report in order to ena￿e a proper understsndiryj of the acwjnts to be reached. Jonathan Rourke 201C612023 Signed: Name: Jonathan Rourke ACA Relevant professional qualificationlsl or body lif any1= Ingtrtute of Chartered Acumjntants ol EThJlanO & wa￿ I"ICAEWI Address.. 13 CarN￿d Road, Wlmslow. SK9 5DJ 15ee CC32. Inijependent ex8rninatK)n of chanty ac£ounts." direL1ions and guidance lor eXam1r￿rs). Give here briÈl details of any items that the examiner wishes to dlsclose. None