ANNUAL REPORT 2024
Lesley Hines (From 9[th] July 2024) Chair Nether Whitacre Village Hall
Nether Whitacre Village Hall
Charity no. 517574
Nether Whitacre Village Hall Charity no. 517574
Governing Document:
Conveyance relating to Land fronting Station Road, Nether Whitacre, Warwickshire
Object of Charity:
Nether Whitacre Village Hall charity exists to provide a well maintained, well-kept village hall within the Parish of Nether Whitacre providing facilities for use of the residents of the Parish and people from outside of the locality without distinction of political, religious or other opinions.
Activities include facilities for badminton, kick boxing, ten pin bowling and pickleball, weekly circuit training, weekly special needs playgroup and pilates, Ring Craft and dog training, a number of caravan rallies are also held on site every year.. The large hall is available for larger groups for family and club celebrations / parties, quiz nights, bands and other entertainment, dog shows, training events and a smaller meeting room for our local parish council, committee meetings and AGM’s of other organisations plus a bookable space for all other sorts of meetings and training. The village hall also has a large car park which is used by a number of local residents as well as space for village hall users.
Structure, Governance and Management:
A management committee comprising of Trustees, representatives of the Custodian Trustees from the Nether Whitacre Parish Council agreed to meet formally every month for the next 12 months. Currently we have 4 Trustees and 2 additional committee members.
Trustees have traditionally been recruited by ‘who’s turned up at the AGM’ and voted on to the committee.
Activities during 2024
Review of Governance
As the newly appointed Chair of the village hall I started with a review of the regulations from the Charity Commission and found that we had not previously been recruiting or appointing Trustees in accordance with the Charity Commission specifications.
Immediately all Trustees met with the newly appointed Chair and the Charity Commission Guidance for Charity trustees were discussed: what’s involved (CC3a)[1] and the declaration of eligibility and responsibility[2 ] forms completed.
Nether Whitacre Village Hall
Charity no. 517574
With immediate effect Trustees will be eligible to vote but views from all members of the management committee will be sought.
Policies and Procedures
Previously no formal policies and procedures had been formulated and agreed by the Board of Trustees so a programme of work was discussed and agreed.
Between July and December 2025 the following were agreed and are now available:
-
Safeguarding (21.09.2024)
-
Health and Safety (09.12.2024)
A programme to develop further policies and procedures was also agreed with a full review of the Terms and Conditions of Hire, Complaints, Data Protection / GDPR , Equal Opportunities and Finance policies to be developed over the coming year.
Review of building maintenance
A large number of maintenance issues had been identified both by Hirer’s of the village hall and the management committee. The Maintenance Action Log was updated and prioritised and work commenced in getting quotes for the priority jobs. The first being to give the main areas of the village hall a paint makeover. The lower parts of the foyer, committee room, and main hall were painted and the toilets and kitchen were fully painted. Plus a number of smaller jobs have been completed. The guttering and downpipes were fully cleaned and parts replaced as necessary and this has solved the damp issues that were beginning to affect some of the outer walls and some inner areas of the village hall. During 2024 £4,826.73 was spent on maintenance.
It was also identified that the Fire Risk Assessment was in need of being updated. This was carried out on the 21[st] September ‘24 and a process has been introduced for regular checks in accordance with the assessment.
As of 2[nd] June 2025 £7,769 which includes servicing and urgent Health & Safety work on the electric gates, the hatch between kitchen and meeting room has been reinstated and the replacement drains from the ladies toilets which were the original clay pipes have all been replaced and some remedial work on the manhole.
Quotes were also sought for replacing the heating in the main hall and within the rest of the building and a number of smaller electrical issues.
Also identified was the need for Legionella Water Risk Assessment and PAT testing. The Legionella Assessment was under taken in February and we are currently identifying the work required and getting quotes for the fairly major work required. We will be getting the PAT testing done over the next few weeks.
Following consultation with a number of Hirers it was also agreed to reinstate the previously bricked up hatch between the committee room and the kitchen and this was completed in February 2025.
Cleaning
Nether Whitacre Village Hall
Charity no. 517574
Following the resignation of the cleaner an advert was placed with the local community and two local residents were appointed to take on the role on a flexible arrangement depending on the bookings at the village hall.
As a management committee we have very high standards and this is what makes our village hall the venue of choice of many of our returning Hirer’s.
Current Hirer’s
We currently have a small number of regular Hirer’s. These being ladies Badminton, Circuit Training (till December ’24), Scamps SEN playgroup, Pilates, twice a month Sutton Coldfield Dog Training and the ad-hoc but regular High Flyers Dog Training but there is lots of capacity for more regular groups especially as we have some of our own in–house equipment for hire including badminton posts/nets, Kickboxing bag, ten pin bowling mats, pins and balls and the recently donated Pickleball equipment.
During the coming months we will be working to undertake the maintenance required at the village hall and to look at available grants to undertake the replacement of the heating throughout the building and to undertake the work required to comply with Legionella legislation.
40[th] Anniversary Celebrations
The 8[th] May 2025 marked the 40[th] Anniversary of when the village hall was officially opened. A local advert was put out on local social media and WhatsApp groups for volunteers to come forward to plan a year of celebration within the local community. A wonderful group of people including representatives from the village hall management committee and local residents came together they have planned and organised a wide range of event for the next 12 months, The first being an 80’s tribute band and on the 11[th] May we held an Open Day for the parishioners which was well supported and highly successful with many people asking if it could be an annual event. Many other events are planned until March 2026.
As Chair I wish to sincerely thank the village hall management committee, the Parish Council, the newly formed 40[th] Anniversary Events group and the local residents for their support over the last 12 months, there has been a lot of work done to bring our village hall up to date - to meet current Charity Commission requirements and a multitude of Health and Safety work none of which would have been done without everyone’s support and hard work.
Lesley Hines Chair
Nether Whitacre Village Hall
Charity no. 517574
Appendix A
Trustees
Appointment of Trustees
In 2024 an advert was posted on local social media and by means of posters around the Parish inviting local residents to attend the Annual General Meeting and to stand for positions of Trustees. At the 2024 meeting the Chair and two committee members stood down (a further committee member stood down in September 2024. Fortunately one new local resident came forward and was voted on to the committee and in July 2024 a further village resident came forward and agreed to take on the role as Secretary.
Trustees
The following villagers were committee members / Trustees of the Charity during 2024
| Name | Office / User Group | Date/s |
|---|---|---|
| JonathanSmith | Chair | Till9th July2024 |
| Lesley Hines* | Secretary Chair / Trustee |
Till 9thJuly 2024 From 9thJuly 2024 |
| NatalieWalker* | Treasurer/Trustee | |
| Andrea Clayton* | Booking Secretary Committeemember |
Till 28thFebruary 2025 From 28thFebruary |
| Steve Collins | Committeemember | Till9th July2024 |
| Steve Smith | Committeemember | Till9th July2024 |
| John Boyles | Committee member | Till24tjh September2024 |
| GeraldKororo* | Committeemember/Trustee | From9th July2024 |
| Sally Jamieson* | Secretary /Trustee | From 15th July2024 |
| JoanneDraper* | Committeemember | From 18th July2024 |
| Paul Taylor | ParishCouncil rep / Custodian Trustee | |
| Bev Woollaston | ParishCouncil rep |
*Current Trustees and management committee members
User Groups
No current representatives from key user groups
Nether Whitacre Village Hall
Charity no. 517574
Appendix B
Treasurers Report 1
Statement of Financial Activities from Dains Accountants
Nether Whitacre Village Hall
Charity no. 517574
Treasurers Report 2
Balance sheet from Dains Accountants
Nether Whitacre Village Hall
Charity no. 517574
Appendix B
Booking Secretary Report
Bookings / Hirings for the Year 2024
Regular bookings
Monday Badminton weekly Tuesday Henry Circuit Training weekly Wednesday Highflyers Show Dog Handling Ad hoc Thursday Scamps SEN playgroup weekly Sutton Coldfield & District 1[st] & 3[rd] week Canine Association Friday Pilates weekly
| Other Bookings | |
|---|---|
| Children's party | 14 |
| Dog Events | 11 |
| Private Bookings | 23 |
| Caravan Rally | 1 |
| Kitchen | 9 |
| VH Committee meetings | 5 |
| Breakdown by days of the week | |
|---|---|
| Weekday bookings | 241 |
| Saturday bookings | 31 |
| Sunday bookings | 16 |
– Bookings / Hirings for the year 2025 from 1[st] January 28[th] May 2025
Regular bookings
Monday Badminton - weekly Parkinsons movement group* weekly for a month NW Parish Council meetings monthly Tuesday Highflyers Show Dog Handling twice a month Wednesday Circuit training weekly Thursday Scamps SEN playgroup weekly Sutton Coldfield & District 1[st] & 3[rd] week Canine Association Friday Pilates weekly
Other Bookings / Hirings Children's party 12 Dog Events 13 Private Bookings 27
Nether Whitacre Village Hall
Charity no. 517574
| Caravan Rally | 2 | |
|---|---|---|
| Kitchen | 0 | |
| VH Committee meetings |
3 | |
| VH Events meetings/Events | 4/6 | |
| Breakdown by days of the week | ||
| From 1st January – 28th May 2025 | ||
| Weekday bookings | 119 | |
| Saturday bookings | 15 | |
| Sunday bookings | 13 | |
| From 29th May to 31st December 2025 | ||
| Weekday bookings | 160 | |
| Saturday bookings | 11 | |
| Sunday bookings | 12 | |
Bookings / Hirings for 2026 |
Dog Events | 5 |
| Caravan rally | 1TBC | |
| Bookings / Hirings for 2027 | Dog Event |
1 |
Changes in Hirings
2024
-
Henry’s Circuit Training ended on 10[th] December 2024
-
Highflyers Show Dog Handling only had 5 bookings during 2024 (Sept/Oct)
2025
-
The Parkinson’s Group although booked for 3 months initially cancelled their booking after just one month due to the coldness of the hall and toilets.
-
Dan’s Health Circuit Training began in February ‘25 and was booked for a regular weekly group plus an additional once a month group. The additional once a month group finished in April but the weekly group is booked in for the remainder of the year.
-
Highflyers Show Dog Handling agreed to move to a Tuesday and have booked for 2 regular sessions per month.
Andrea Clayton & Lesley Hines
Nether Whitacre Village Hall
Charity no. 517574
NETHER WHITACRE VILLAGE HALL REPORT & ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 Regl8tered Charlty No. 517674 Dains Accountants Limiby Venture Point Wheelhouse Road Rugeley Slaffordshlre WS15 1UZ
NETHER WHITACRE VILLAGE HALL CONTENTS Pago Report of the Trustees Independent Examineffs Report Statement of Financial Aclivilles Balan Sheet Notes to th6 Accounts
NETHER WHITACRE VILLAGE HALL REPOR T OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 Reference and Admlnlstrative Infomiatlon Trustees: The Charity is administered by trustees. Trustees who served during Ihe year ended 31 December 2024 are as follows.. Mr K Woodward Mr R Hemphill MrJ Godwin Mrs V Wright Mrs L Hines Mr J Smith Mr D Williams Mr M Payne Mr J Boyles Mr S Smith Prlnclpal oddress: 12 Station Road Nether Whitacr8 Nr Coleshill Bimiingham B46 2JG Reglstered charlty number: 517574 Indapondent examlnar: A Morris FCA of Dains Accountanis Limited Venlure Point Wheelhouse Road Rugeley Slaffordshlre WS15 1UZ Prlnclpal banker8: Coventry 8uikling Society Clinton House High Street Coleshill Bimiingham 846 3BP Page 1
NETHER WHITACRE VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 Report of the trustees for the year onded 31 December 2024 The Iruslees present their report along with the financial ststemenls of the charity for the year ended 31 December 2024. The financial statements have been prepared in accordance wilh the accounling policies set out on page 7 and comply with the Charity Commission Scheme, The Charities Acl 2011 and Accounting and Reporting by Charities.. Ststemenl of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Stsndard applicable in the UK and Republic of Ireland published on 0110112019. Structure Governance and Managemont Hlstory ObJoctlv88 and Actlvltl•s The charity is governed by a trust deed dated 6 February 1984, and is an unincorporated association. Thé object of the charity Is to provide a wllage hall for the use of the inhabitants of the P8rlsh of Nether Whltacre. Ba818 of Appolntment of Tru8tq88 The committee members are the trustees for the purposes of charity law and are known as the Committee of Management. The deed allows for the appointment of 7 elected members and 8 represenlalive members and may indude not more than 3 ctropted members. All members of the committee shall retire from office together at the end of the annual general meeting nexl after th8 date on which they came into office but they may be re-eleclad or re-appoinled. The induction process for any navly appointed trustee comprises an Initial meeting wilh the board of Trustees, al which a pack is provided. This includes a copy of the governing document, a copy of the most recent annual report and accounts, copy minutes of previous trustees, meetings and a copy of the Charity Commission guidance 'The Essential Trustee.. The Trustees normally méet 11 times per year. Rlsk Revlew The Trusle6s review the risks the Charity faces on a regular basis and take appropriate steps to mitigat6 those risks Re58rve$ Pollcy At 31 December 2024 free reserves lolalled £62,392. The Iruslees have a formal policy to keep a safe and well maintained building for the use of the local community. In doing so the Iruslees would maintain an amount of at least £15,000 in the building society account lo cover any unexpected maintenance bvork. Page 2
NETHER WHITACRE VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 Achlevements and Porforniance The village hall is used by the local community for a variety of aclivilies. The hall helps keep the community spirit by having a well mainlained building available for their use, on their doorstep at a low cost. The use of the hall covers a wide range of activities e.g. dancing. keep fit, dog and horticultural shows, private parties and residential meetings to talk to MP'S. Poli and N8ighbourhood Watch etc. Publlc Beneflt The Iruslees confimi that they have referred to the guidance contained in the Charity Commission's general guidance on PLtblic benefit when reviewing the charitys aims and obj'ects'ves and have complied with their duties under the Charities Act 2011. Trustees, Responslbllltles In Relatlon to thg Flnanclal Ststoments Law applicable to charities in England and Wales requires the Trustees to pr8pare financlal slataments for each financial year which give a true and fair view of the charitys financi81 activities during the year and of ils financi81 position at the end of the year. In preparing thos8 financial statements, the Twstees are required to.. la} select suitable accounting polictes and then apply them consistently- (b) make judgements and estimates that 8re reasonable and prudent.. (c) slate whether applicable accounting standards and slalemenls of recommended practice have been followed, subject to any departures disclosed and explained In the financial statements., and (dl prepare the finandal statements on the goiThJ concern basss unless it Is in8ppropriate lo presume that the Charity will continue in business. The Trustees are responsible for keeping eccounting records vthlch disclose with reasonable accuracy al any lime the financial position of the Charity and enable them to ensure that Ihe financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hencA8 for taking reasonable steps for the prevenlbon and detection of fraud and other irregularities. Approved by the Trustees and signed on their behalf by: Signed.. Mrl J Thompson (Chairman) kl4L Oale: Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NETHER WHITACRE VILLAGE HALL I report to the charity trustees on my examination of the accounts of the tharity for the year ended 31 December 2024 which are set out on pages 5 to 8. Rasponslbllltles and basls of report As the charity's trustees you are responsible for the preparation of the acCunIS in accordance with the requirements of th8 Charities Act 2011 {"Ihe Acr) I report in respect of my examination oflhe charity5 accounts rried out under section 145 of the Act and In carrying out my examination I have followad all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent examlner's statement I have completed my examination. l confimi that no material matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. 1 accounting records were not kept in respect of the charity as required by section 130 of tha Act.. or 2 the accounts do not accord with those records. 3 the accounts do not comply with applicable requirements concerning tha forn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that Ihe accounts give a 'lrue and fair vi6bV' which is not a matter considered as part of an independent examination. I have no concerns and have comè acrosg no other matters in connectlon with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts lo be réached. A Morris FCA of Dains Accountants Limited Venture Point Wheelhouse Road Rugeley Slaffordshire WS15 1UZ Date: Page 4
NETHER WHITACRE VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024 Unrestrlcted Funds 2024 2023 Income from . Investment Income Building Society account interest Fund ralslng Fund raising Donations - general Donation - Independent examiner Charltablo actlvltles Hirings Other Income Electric meter cash Western Power wayleave rental 1.c5 1,065 914 21.636 21.636 600 600 11,028 11,028 11,911 282 282 731 24 Total Incom8 34,611 14,180 Expendlture Charltable a¢tlvltle• Repairs & renewals Building insurance Running expenses Depreciation on fixtures and fittin9S 3,190 1,583 10,938 410 3.190 1,583 10,938 410 1,309 2,072 10,070 316 Fund ral8lng Independent examinerfs remuneratlon 600 600 Total èxpendlture 16,721 16,721 Not movement In fund8 17,890 17,890 (1871 Balances brought foThvard 116.S12 116,512 116,699 Balance8 carrled forward 134,402 134,402 116512 Page 5
NETHER WHITACRE VILLAGE HALL BALANCE SHEET AS A T 31 DECEMBER 2024 Note 2024 2023 Flxed assets Tangible fixed assets 72.010 70,822 Current a88et8 Cash al bank and in hand 62,392 45,690 134.402 116,512 Fund8 Unrestricted 134,402 116,512 134.402 116,512 Th888 accounts were approved by thé Board of Trustees and signed on their behalf by.. Signed Mri J Thompson Chairman Ja4G- Dale Page 6
NETHER WHITACRE VILLAGE HALL NOTES TO THE ACCOUNTS AS A T31 DECEMBER 2024 Accountlng Pollcles General The financial statements have been prepar8d in accordance with Accounting and Reporting by Charities.. Slalement of Recommended Practice applicable to chaiilies preparing their accounts in accordance with the Financial Reporting Standard applicable in Ihe UK and Republic of Ireland {FRS102) issued on 1610712014. the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS102) and the Charities Act 2011. The Charity constitutes a public benefit entity as defined by FRS102. The financial slalements have been prepared under the historical cost convenlion with items recognised at cost or transaction value unless olherwise stated. Expanditure is recognis8d on an accruals basis as a liability is incurred. 1.1 Fund8 The unTeslricled fund comprises those funds vthlch the Iruslees are free to us8 in attordance wllh the chaTilabie objects. 1.2 Income All Income is recognised once the charity has entitlement to the re8ourc8s and it is certain that th8 resources will be received. 1.3 Charltsble actlvltle8 Costs of charitable activili8s include the upkeep of the village hall. 1.4 Tanglble flxed assets Depreciation is provided at the following rates in order to vffite off each asset over its estimated Fixtures & Fittings Buildings 15% reducing balanc No depreciation has been provided in respect of the freehold buildings as Ihe Iruslees maintain the building in good repair and are of the opinion that the fair value is in excess of the carrying value. Independent examln8es remunoratlon No fee was charged by the independent examiner. In accordance wsth the terms of Ihe SORP the value of the service has been shown at £600 and a similar amount is induded In donations. Page 7
NETHER WHITACRE VILLAGE HALL NOTES TO THE ACCOUNTS AS A T31 DECEMBER 2024 Trustegs Remuneratlon and Related Party Transactlons No trustee received any remuneration or expenses during the year12023 - £nil). No liustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2023 - £nil). Taxatlon As a charity, Nether Whitacre Village Hall is exempl from tsx on income falling within S.505 of the Taxes Act 1988 to the extent that this is applied to ils charitable objects. No tax charge arises in respect of the year ended 31 December 2024 (2023- £nil). Tanglble flxad a880ts Freehold bulldlng Flxturè8 & flttlng8 Total Cost As at 1 January 2024 Addllions 69.023 20,714 1,598 89,737 1,598 As at 31 Decembèr 2024 Accumulated depreclatlon As al 1 January 2024 Charge for the year 18,915 410 18,915 410 As al 31 December 2024 Nat book values 31 December 2024 31 Decamber 2023 69,023 1,799 The village hall is held in trusl by the Parish Council of Nether Whilacre as Custodian Trustee. Page 8
NETHER WHITACRE VILLAGE HALL REPORT & ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 Reglstered Charity No. 517574 Dains Accountanls Lirnited Venlure Point Wheelhouse Road Rugeley Staffordshire WS15 luz
NETHER WHITACRE VILLAGE HALL CONTENTS Page Report of the Trustees Independenl Examiner's Report Statement of Financial Activities Balance Sheet Notes to thè Accounts
NETHER WHITACRE VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 Reference and Admlnlstrative Information Trustees., The Charity is administered by trustees, Twslees who served during the year ended 31 December 2023 are as follows: Mr K Woodward Mr R Hemphill Mr J Go(iwin Mrs V Wright Mr J Thompson (Chairman) Mrs L Hines Mr J Smith Mr D Williams Mr M Payne MT J Boyles Mr S Smith Princlpèl address: 12 Station Road Nether Whilacre Nr Coleshlll Birmingham B46 2JG Reglstered charity number: 517574 Indèpendent examlner: A Morris FCA of Dains Accountants Limited Venture Point Wheelhouse Road Rugeley Staffordshire WS15 1UZ Princlpal bankers.. Coventry Building Society Clinton Hodse High Street Coleshill BirryJingham 846 3BP Page 1
NETHER WHITACRE VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DEGEMBER 2023 Report of the trustees for the year ended 31 December 2023 The trustees presenl their report along with the financial st21ernenls ol Ihe charty for the year ended 31 December 2023. The financial stalemenls have been prepared in accordance wilh the accounting policies sel oJt on page 7 and comply with the Charity Commlssion Scheme, The Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounls in accordance with the Financial Standard applicable ir) Ihe UK and Republic of Iieland published on 0110112019. Structure Govern?nce and Management History Objectives and Activities The charity is governed by 3 trust deed dated 6 February 1984, and Is an unlncorporaled association. The obleet of the charity is to provide a village hall for the use ol the inhabitanls of the Parish ol Nelh2r Whilacre, Basis of Appolntment ol Trustees The committee members are the Iruslees for the purposes of charity law and are known as Ihe Committee ol Managernenl. The deed allows for the appointment of 7 elected members and 8 represenl2live members and may include nol more than 3 co-opted members. All mernbers of Ihe committee shall retire from office together at the end of the annual general meeling next after the date on which they came into olfice bul they may be re-elected or r&appointed. The induction process for any newly appointed Iru5te8 comprisès 2n initial meeting with the board of Trustees, al which a pa¢k is provided. Thi5 includes a copy ol ihe governing document. a copy of the most recent annual report and accounts, copy minutes of previous ITuslees' meetings and a copy of the Charity Commission guidance The Essential Truslee.. The Trustees normally meet 11 times per year. Risk Review The Trustees review thè risks the Charity face5 on a regular basis and take appropriale slep5 lo milig3le Ihose risks Reserves Policy Al 31 DecembeT 2023 free resetves tolalled £45.690. The Irustee8 hav8 a forma,, policy lo keep a safe and well m8inlained building for the use DI the local community. In doing so the Iruslees would maintain an arnount of at least £15,000 in Ihe building society account lo cover any unexpe¢led mainlenanGe work. Page 2
NETHER WHITACRE VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 Achlevements and Performance The village hall Is used by the local community for a variety ol activities. The hall helps keep the community spirit by having a well maintained building available for their use. on t..ieir doorstep at a low cost. The use of the hall covers a wide range of activities e.g. dancing, keep fil, dog and horticultural shows, private parties and residential meet.ngs to lalk to MP'S, Police and Neighbourhoorj Watch elc. Public Benefit The truslees confirm Ihal Ihey have referied lo the guidance contalned in the Charity Commission's general guidance on public benefit when reviewing the charil¢s aims and objeclives and have complied with their duties under the Charities Act 2011. Trustees, Respon51bilities In Relatlon to the Flnancial Stalements Law applicable to charities in England and Wèles requires the Trustees to prep2re financl81 statements for each financial year which give a tTue and fair view of the charilsls flnancial activities during the year and of ils financial P05ilion al the end of the year. In preparing those finan¢ial stalemenls. the Trustees are required to.. (al select suitable accounting policies and then apply Ihem consistentty- (bl make judgements and estimates Ihal are reasonable and prudent., (c) slate whether applicable ac¢ounling standards and slalements of recommended practice have been followed, sublecl lo any departures disclDsed and explained in the financial statemenls- and {d) prepare the financi21 statements on the going concern basis unles5 11 is Inappropriate lo presume Ihal the Charity will continue in business. The Trustees are Tesponsible for keeping accounting recoTds which disclose wilh reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the finar,cial slalemenls comply with the Charities Act 2011. They are also responsible for sale9uardin9 the assets of the Charity and hence for tsking reasonable steps for Ihe preventior) and detection of fraud and other irregularilies. Approved by Ihe Trustees and signed on their behalf by.. Signed.. Mr J Thompson ICha5rrnan) Dale: iylrl.LY Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NETHER WHITACRE VILLAGE HALL I report lo the charity Irustees on my examination of the accounts of the charity for the year ended 31 December 2023 which are sel out on pages 5 to 8. Responsibilities and basls of report As the charitls Iruslees you are responsible for the preparalion of the accounts in accordance with the requirements of the Charities Act 20111"the Act") l Teport in respect of my examination of the ¢hariVs accounts carried oul under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51{b) of the Acl. Independent examiner's statement I have compleled my examination. I confirm that no material matters have corne to my attents.on in connection with the examination giving me cause lo believe that in any material respect-. 1 accounting records were not kept in respect of the charity as required by section 130 of the Act-. or 2 Ihe accounts do not accord with those records. 3 Ihe accounts do not comply with applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a "true and fair view" which is nol a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should e drawn in this report to enable a proper understanding of the accounts to be reached, A Morris FCA of Dains Accountants Limited Venture Point Wheelhouse Road Rugeley Staffordshire WS151UZ Date.. J6JZ/ Page 4
NETHER WHITACRE VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestrl¢ted Funds 2023 2022 In¢¢rne from . Investment income BLJilding Society a¢counl interest Fund ralslng Fund raising Donations - general Donation - Independenl examiqer Charitable activities Hirings other Income Electric meter cash Westem Powei wayleave rental 914 914 196 98 2,667 600 600 600 11.911 11,911 12,711 731 24 731 24 644 24 Total income 14,180 14,180 16,940 Expendlture Charitable a¢tivilies Repair5 & renewals Building insurance Running expens8s Depre¢ialion on fixtures and fittsn9S 1,309 2,072 10,070 316 1,309 2,072 10,070 316 3,736 1,801 7,171 255 Fund ralsing Independent examiner's remuneration 600 600 6QO Total pxpenditure 14,367 14,367 13.563 Net movement in funds (187) {187) 3,377 Balances brought forward 116,699 116.699 113,322 BalanEe5 carried forward 116,512 116,512 116.699 Page 5
NETHER WHITACRE VILLAGE HALL BALANCE SHEET AS A T 31 DECEMBER 2023 Note 2023 2022 Fixed assets Tangible fixed assels 70.822 71,138 Currpnt assets Cash al bank and in hand 45,690 45,561 116.512 116,699 Funds Unrestricted 116,512 116.699 116,512 116.699 These accounts were approved by the Board of Trustees and signed on their behalf by.. Sianed Mr J Thompson Chairman D8te 141rlLY Pa9e 6
NETHER WHITACRE VILLAGE HALL NOTES TO THE ACCOUNTS AS Af31 DECEMBER 2023 Accounling Policies General The financial statements have been prepared in ac¢orcSance with Accounting and Reporling by Charitles- Slatemenl of Reeornmended Practice applicable to charities preparing their accour)ts in accordance with the Financial RÈporting Standard applicable in the UK and Republic ol Ireland (FRS1021 issued on 1610712014, the Financial Reportin9 Stanlard applicable in the UK and Republic of Ireland IFRS102) and the Charilies Act 2011. The Charity conslilutes a public benefit entity as defined by FRS102. The financial statements have been prepared under the historical cosl convenlion with Items recognised at cost or transaclior) value unless olherwise staled. Expenditure is recognised on an accruals ba8lS 8s a liability is incurred. 1.1 Funds The unrestricted fund ¢ompTises those lunds which the trustees are free to use in accordance with the chanlable objects. 1.2 Income All income is recognised once the charity has entillemenl lo the resources and it is certain that the resources wlll be received. 1.3 Charltable aetlvlties Costs of charitable activities InclLtde the upkeep of the village hall. 1.4 Tangible fixed assets Depreciation is provided al Ihe following rates in order to write off each asset over ils estimated Fixtures & Fittings Buildings 150/0 reducing balance Nil No depreeiation has been provided in respect of the freehold buildings as the trustees rnainlain the building in good repair and are of Ihe opinion that the fair value is in excess of the carrying value. Independent examiner's rernuneratlon No fee w3s charged by the independent exeminer. In a¢cord8rnce with the terms ol the SORP the value of the service has been shown at £600 and & similar amount is included in donations. Page 7
NETHER WHITACRE VILLAGE HALL NOTES TO THE ACCOUNTS AS A T31 DECEMBER 2023 Trustees Remuneratlon and Related Party Transactions No trustee received any remuneration or expenses during Ihe year12022 - £nil). No Iruslee or olher person related to the charity had any personal interest in any contract o,. Iransaction entered into by the charity during Ihe year {2022 - £nil). Taxatlon As a charity, Nether Whila¢re Vi112ge Hall is exempt from lax on income falling within S.505 of Ihe Taxes Act 1988 lo the exlenl that this is applied lo its Charitable objects. No lax char9e arises in respECt of Ihe year ended 31 December 202312022 - £nlll. Tanglble flxed assets Freehold bullding Fixtures & fittings Tolal Cost As at 1 January 2023 Additions 69,023 20,714 89,737 As at 31 December 2023 69,023 20,714 89,737 Accumulated deprecSatlon As at 1 January 2023 Charge for the year 18,599 316 18,599 3)6 As al 31 December 2023 18.915 IS,915 Net book values 31 December 2023 69,023 1.799 70.822 31 December 2022 69.023 2,115 71,138 The village hall is held in trusl by Ihe Parish Council of Nether WhilarAe as Custodian Tru51ee. Pa9e 8