KEMS Chair Report for AGM on 2[nd] July 2024
During my 1[st] year as Chair of KEMS I have tried to build on the success Lynne Spedding achieved in keeping the musical society going following Covid. Throughout the last twelve months I have been to every performance our members have done under the KEMS Macclesfield umbrella – be it Concert Band, Contemporary Group, Symphony Orchestra (MSO) and Singers. I have been able to experience first hand how each performance has had its own unique qualities that gives pleasure to and at times has challenged our diverse audiences. To say I am proud of KEMS may be considered an easy statement to make but I really am proud of the whole Society and hope my enthusiasm will encourage us all to achieve even more success during the next 12 months and beyond.
Developing ‘my vision for KEMS’ document gave me the opportunity to talk to our members, Musical Directors, Committee Members and research how other musical organisations are responding to today’s challenges of keeping music alive. The results of those actions enabled me to propose changes to the committee that had the potential to ensure the long term viability and sustainability of the society. I was very grateful that after much discussion ‘A vision for the future of KEMS’ was approved by the committee in October 2023 and its implementation started immediately.
There were three fundamental changes:
1. Annual calendar of events – which section performed when and where – evidence of this change is clear when we look at the programme for 2024-2025 Season
-
Each section to have its own committee with a Chair that reported directly to the main committee – this is building on what were informal arrangements and will be consolidated further with updated terms of reference for these section committees alongside those for the main committee from now
-
Member engagement and financial control – everyone needs to understand what it costs and what support is required to put on each one of our performances.
-
The appointment of a Concert Manager for each event for the Singers and MSO has to date shown to be beneficial to the success of the event. Throughout the year it has allowed us to refine and simplify what the role entails dependent upon section(s) performing and location of event.
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The distribution of a financial summary after each event to all members has shown visually what are the cost and income items for an event. My intention has been to help everyone understand what contributes to KEMS putting on events alongside having a great musical experience.
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Member engagement and support has improved throughout the year but I believe we need to share the load even further and encourage more members to be involved in doing things.
As Chair I intend to leave our Musical Directors to report on our individual musical achievements and for them to identify opportunities/challenges we need to address regarding musical performances. My summary of last year’s performances is every section had some outstanding moments and concerts but at times we felt our audience numbers did not reflect the success we ultimately achieved. When I became Chair, I set a target to the Committee of getting at least 100 in the audience per concert – well overall for last Season we achieved this but disappointingly not for every concert. In recent events our audiences have commented on the KEMS spirit, left with smiles on their faces and enjoyed our performances – please try to sell more tickets – performing to a full house is great!
During the last season we have certainly encouraged more people to volunteer to do individual tasks but as ever we do need more especially partners or friends that can help at performance times. Whilst there are many people who do sterling work for the Society, I would like to say a special thank you to four who have been extremely helpful to me during my 1[st] twelve months as Chair:
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Richard Moss for keeping me on the straight and narrow regarding procedural matters and getting/keeping on top of policies
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Paul Spedding for working with me to bring an increased financial understanding and awareness to all our members
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Moira Taylor for building on our previous marketing experiences alongside some of my new ideas – as well as developing very successful raffles and additional income
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Ginny Carter for maintaining our updated membership database and managing the distribution of emails to all our members
However, without our members there would not be KEMS and I would like to say a big thank you to you all for your support and encouragement to be your Chair.
As I end my note I would like to say a special thank you to our Musical Directors; Julia, Tony and Mark, the MSO Leader, Henry and the Singers Accompanist, James, who turn up every week to rehearsals to lead and encourage us to perform to the best of our abilities – it is their weekly commitment and leadership that has allowed us to achieve such memorable performances.
Wishing everyone at KEMS a wonderful summer. I look forward to seeing you all at the start and throughout next season.
Anne Thomson KEMS Chair 23[rd] June 2024
| First | Surname | GA | Current Member |
Total | Payment | Payment | Payment | Fully? | Dates | Notes | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 Fiona | Ablett | S | N | 130.00 | 130.00 | Y | 15-Sep-23 | |||||
| 2 Will | Ablett | B | Y | 130.00 | 130.00 | Y | 15-Sep-23 | |||||
| 3 Heather | Bayley | A | Y | 130.00 | 130.00 | Y | 3-Oct-23 | |||||
| 4 John | Bayley | B | Y | 130.00 | 130.00 | Y | 3-Oct-23 | |||||
| 5 Angela | Bell | A | Y | 130.00 | 130.00 | Y | 6-Nov-23 | |||||
| 6 Kath | Birtwisle | A | Y | 130.00 | 130.00 | Y | 28-Sep-23 | |||||
| 7 David | Blackburn | B | Y | 130.00 | 130.00 | Y | 10-Sep-23 | |||||
| 8 Ian | Bennett | T | N | 130.00 | 130.00 | Y | 12-Sep-23 | |||||
| 9 Judith | Burrows | S | Y | 130.00 | 45.00 | 85.00 | Y | 18-Sep-23 | ||||
| 0 Annette | Butler | S | Y | 130.00 | 130.00 | Y | 28-Sep-23 | |||||
| 1 Ginny | Carter | A | Y | 130.00 | 130.00 | Y | 10-Sep-23 | |||||
| 2 Alison | Coles | A | N | 130.00 | 45.00 | 45.00 | 40.00 | Y | 18-Sep-23 | |||
| 3 Rita | Dawson | A | N | 130.00 | 130.00 | Y | 2-Oct-23 | |||||
| 4 Marianne | Day | S | N | 90.00 | 45.00 | 45.00 | Yes | 28-Sep-23 | ||||
| 5 Maggie | Earl | A | Y | 130.00 | 130.00 | Y | 15-Sep-23 | |||||
| 6 Adrienne | Fox | A | Y | 130.00 | 130.00 | Y | 18-Sep-23 | |||||
| 7 John | Fryer | B | Y | 130.00 | 130.00 | Y | 28-Sep-23 | |||||
| 8 Tim | Gravett | T | Y | 100.00 | 100.00 | Yes | 10-Oct-23 | |||||
| 9 Mary | Halloran | A | Y | 130.00 | 130.00 | Y | 15-Sep-23 | |||||
| 0 Lesley | Hanson | S | Y | 130.00 | 130.00 | Y | 12-Sep-23 | |||||
| 1 Pam | Hargreaves | S | N | 130.00 | 130.00 | Y | 27-Sep-23 | |||||
| 2 Peter | Hargreaves | B | Y | 130.00 | 130.00 | Y | 27-Sep-23 | |||||
| 3 Duncan | Haworth | T | Y | 130.00 | 130.00 | Y | 27-Sep-23 | |||||
| 4 Di | Heald | S | N | 130.00 | 130.00 | Y | 23-Sep-23 | |||||
| 5 Kathleen | Insley | S | N | 130.00 | 130.00 | Y | 2-Oct-23 | |||||
| 6 Sarah | Jacot | A | N | 130.00 | 130.00 | Y | 28-Sep-23 | |||||
| 7 Christine | Jennings | S | Y | 130.00 | 130.00 | Y | 18-Sep-23 | |||||
| 8 Wanda | Johnson | A | Y | 195.00 | 195.00 | Y | 25-Oct-23 | |||||
| 9 Christine | Johnston | S | Y | 130.00 | 130.00 | Y | 12-Sep-23 | |||||
| 0 Barbara | Kleiser | A | N | 130.00 | 130.00 | Y | 10-Sep-23 | |||||
| 1 Steve | Kleiser | B | Y | 130.00 | 130.00 | Y | 10-Sep-23 | |||||
| 2 Elizabeth | Leech | S | Y | 130.00 | 65.00 | 65.00 | Y | 2-Oct-23 | ||||
| 3 Louise | Lewis | A | Y | 0.00 | ||||||||
| 4 Maggie | Lumpkin | S | Y | 129.00 | 43.00 | 43.00 | 43.00 | (Y) | 15-Sep-23 | |||
| 5 Mike | Lynch | B | Y | 130.00 | 130.00 | Y | 10-Sep-23 | |||||
| 6 Ollie | Menakaya | B | Y | 130.00 | 120.00 | 10.00 | Y | 10-Oct-23 | ||||
| 7 Catherine | Morris(Geh) | S | N | 130.00 | 130.00 | Y | 2-Oct-23 | |||||
| 8 Sandra | Moss | T | Y | 130.00 | 130.00 | Y | 10-Oct-23 | |||||
| 9 Ruth | Partington | T | Y | 130.00 | 130.00 | Y | 18-Sep-23 | |||||
| 0 Pauline | Pedlar | S | N | 130.00 | 130.00 | Y | 15-Sep-23 | |||||
| 1 Dot | Phillips | A | Y | 130.00 | 45.00 | 45.00 | 40.00 | Y | 11-Sep-23 | |||
| 2 Nick | Phillips | T | Y | 130.00 | 45.00 | 45.00 | 40.00 | Y | 11-Sep-23 | |||
| 3 Pippa | Pollard | A | N | 100.00 | 100.00 | Yes | 12-Nov-23 | |||||
| 4 Hilary | Raymond | S | Y | 130.00 | 45.00 | 45.00 | 40.00 | Y | 21-Sep-23 | |||
| 5 Martin | Raymond | B | N | 130.00 | 45.00 | 45.00 | 40.00 | Y | 21-Sep-23 | |||
| 6 Lesley | Reynolds | S | Y | 130.00 | 130.00 | Y | 10-Sep-23 | |||||
| 7 Carol | Riesen | S | Y | 130.00 | 130.00 | Y | 15-Sep-23 | |||||
| 8 Jane | Rouse | A | N | 130.00 | 130.00 | Y | 2-Oct-23 | |||||
| 9 Anna | Savage | S | 100.00 | 50.00 | 50.00 | |||||||
| 0 Elaine | Sharples | S | Y | 130.00 | 130.00 | Y | 16-Oct-23 | |||||
| 1 Jeff | Sharples | B | Y | 130.00 | 130.00 | Y | 16-Oct-23 | |||||
| 2 Paul | Simms | B | Y | 130.00 | 130.00 | Y | 2-Oct-23 | |||||
| 3 David A | Smith | B | Y | 65.00 | 65.00 | 11-Sep-23 | ||||||
| 4 Lynne | Spedding | A | Y | Y | 130.00 | 130.00 | Y | 1-Jun-23 | ||||
| 5 Paul | Spedding | B | Y | Y | 130.00 | 130.00 | Y | 1-Jun-23 | ||||
| 6 Di | Stephenson | S | N | 130.00 | 45.00 | 45.00 | 40.00 | Y | 11-Sep-23 | |||
| 7 Moira | Taylor | S | Y | 130.00 | 130.00 | Y | 28-Sep-23 | |||||
| 8 Susan | Taylor | S | Y | 90.00 | 90.00 | Yes | 11-Sep-23 | |||||
| 9 Sheila | Thompson | A | Y | 130.00 | 130.00 | Y | 12-Sep-23 | |||||
| 0 Anne | Thomson | A | Y | 130.00 | 130.00 | Y | 7-Aug-23 | |||||
| 1 Scott | Thomson | B | Y | 130.00 | 130.00 | Y | 10-Sep-23 | |||||
| 2 Bodan | Waszkowycz | B | Y | 130.00 | 130.00 | Y | 18-Sep-23 | |||||
| 3 Judy | Weeks | A | Y | 130.00 | 130.00 | Y | 15-Sep-23 | |||||
| 4 Lucy | Willder | Y | 80.00 | 80.00 | Yes | |||||||
| 5 Janet | Winrow | S | Y | 130.00 | 130.00 | Y | 10-Sep-23 | |||||
| Total | 8099 | Paid >£0 | 64 | **61 ** | fully pd = | |||||||
| Vicky | Ainslie | S | N | 0.00 | ||||||||
| Heather | Armes | A | N | N | 0.00 | |||||||
| Keith | Armes | T | Y | N | 0.00 | |||||||
| Jen | Branch | A | N | 0.00 | Left Sep23 | |||||||
| Sue | Coffey | S | N | N | 0.00 | |||||||
| Sheena | Cummins | S | N | 0.00 | ||||||||
| Philip | Dobson | T | Y | N | 0.00 | Left Sep22 | ||||||
| Margaret | Eaton | A | Y | N | 0.00 | |||||||
| Hannah | Gibbons | S | N | N | 0.00 | Left Sep22 | ||||||
| Elizabeth | Graham | S | N | N | 0.00 | |||||||
| Elliot | Griffiths | T | N | 0.00 | ||||||||
| Richard | Hale | T | N | 0.00 | ||||||||
| Helen | Hughes | A | N | N | 0.00 | |||||||
| Tim | Isherwood | B | ? | 0.00 | Left before Sep23 | |||||||
| Sophie-Ann | Keegan | A | N | N | 0.00 | |||||||
| Jenny | Kendal | S | Y | 0.00 | Left Sep23 | |||||||
| Lynn | Knowling | A | Y | N | 0.00 | Left Sep22 | ||||||
| Sue | Leach | S | Y | N | 0.00 | |||||||
| Tom | Lewis | T | N | 0.00 | ||||||||
| Anthea | Lightowler | A | Y | 0.00 | Left Sep23 | |||||||
| Anne | Macdonald | S | N | 0.00 | ||||||||
| Doug | Macdonald | T | N | 0.00 | ||||||||
| Valerie | Mead | A | Y | 0.00 | Returning??? | |||||||
| Lizzie | Ogden | A | Y | N | 0.00 | Left Sep22 | ||||||
| Sandra | Pearce | S | Y | 0.00 | Left before Sep23 | |||||||
| Kath | Phillips | S | N | N | 0.00 | |||||||
| Kath | Phillips | S | N | 0.00 | Left before Sep23 | |||||||
| Judith | Ritchie | A A |
Y | N | 0.00 | |||||||
| Elllie | Shercliff | Y | N | 0.00 | Left Sep22 | |||||||
| Jack | Steel | B | Y | N | 0.00 | Left Sep22 | ||||||
| Bridget Taylor A Susan Taylor A |
Y N Y N |
0.00 0.00 |
||||||||||
| Tilly | Thomas | S | Y | N | 0.00 | |||||||
| Jill | Tucker | A | Y | N | 0.00 | |||||||
| Melita | Turner | S | N | 0.00 | ||||||||
King Edward Music Society of Macclesfield: Accounts
| Income Ex Note 2023/24 2022/23 Note 1 Subscriptions 19,249_19,572_ Concert Income 10,985_10,457_ SingingDay14Oct23 907_- KEMS ContemporaryEvent 17 Mar 170- Charles Beswick Trust -_1,599 HMRC - Gift Aid April 2024 4,745_4,064_ Donations(Gift Aided) 1,667_1,362_ Donations -55 Interest 664_256_ 2 GivingMachine 16_107_ Refreshment Donations(Reh'ls) 308_535_ Refreshment Donations(Concerts) 482_455_ Raffles(Concerts) 582_188_ Programme Donations 157_61_ KEMS ContemporaryMeeting 22_43_ 3 Miscellaneous 157_313_ Band Tour Summer 24 4,613_251_ 5 6 |
Income Ex Note 2023/24 2022/23 Note 1 Subscriptions 19,249_19,572_ Concert Income 10,985_10,457_ SingingDay14Oct23 907_- KEMS ContemporaryEvent 17 Mar 170- Charles Beswick Trust -_1,599 HMRC - Gift Aid April 2024 4,745_4,064_ Donations(Gift Aided) 1,667_1,362_ Donations -55 Interest 664_256_ 2 GivingMachine 16_107_ Refreshment Donations(Reh'ls) 308_535_ Refreshment Donations(Concerts) 482_455_ Raffles(Concerts) 582_188_ Programme Donations 157_61_ KEMS ContemporaryMeeting 22_43_ 3 Miscellaneous 157_313_ Band Tour Summer 24 4,613_251_ 5 6 |
Income Ex Note 2023/24 2022/23 Note 1 Subscriptions 19,249_19,572_ Concert Income 10,985_10,457_ SingingDay14Oct23 907_- KEMS ContemporaryEvent 17 Mar 170- Charles Beswick Trust -_1,599 HMRC - Gift Aid April 2024 4,745_4,064_ Donations(Gift Aided) 1,667_1,362_ Donations -55 Interest 664_256_ 2 GivingMachine 16_107_ Refreshment Donations(Reh'ls) 308_535_ Refreshment Donations(Concerts) 482_455_ Raffles(Concerts) 582_188_ Programme Donations 157_61_ KEMS ContemporaryMeeting 22_43_ 3 Miscellaneous 157_313_ Band Tour Summer 24 4,613_251_ 5 6 |
|---|---|---|
| 5 | ||
| 6 | ||
| 14,268 7 44,72153,586 |
| 5 | ||
|---|---|---|
| 6 | ||
| 14,268 | 7 | |
| 44,721 | 53,586 |
- 4 Other income in 2022/23 TOTAL
Notes
-
1 Membership: Total c157 (159 last year): Band c49 (51) Orchestra c44 (42), Ch 2 Giving Machine : an additional way of supporting KEMS - see thegivingmachin 3 Miscellaneous: includes £100 staging hire (NCO).
-
4 Income in 2022/23 included £14,143 Band Tour income
-
5 Making Music: £652 (membership £392, insurance £151, PRS £109)
-
6 Miscellaneous: includes £41 Muzodo 7 Expenditure in 2022/23 included £14,035 Band Tour; £1,830 Ian Chesworth fe
* Adjustments
Ellis Memorial +£540; 18MayTicketsToCome +£290; RehVenuePaidEarly +£5 Band Tour owed -£567; St M's hire 18 May -£275;Yapsody Commision -£20
Charity Events / Donations (Haven't passed through KEM
Event:
Collection for Just-Ice Bramhall 21 October (made up to £1,000 by Bramhall R Tatton Dec 2023: Cheshire Autism Practical Support
KEMS Accounts 2023124- Page l of 3
2023/24
xpenditure
| 2023/24 xpenditure |
2023/24 xpenditure |
2023/24 xpenditure |
|---|---|---|
| e 2023/24 2022/23 |
||
| MD - TonyHoughton | 5,941 | 6,099 |
| MD - Julia Harding | 5,751 | 5,368 |
| MD - Mark McCombs | 6,325 | 3,353 |
| Orchestra Leader - HenryRankin | 3,729 | 2,724 |
| Choir Accomp- James Heathcote | 1,998 | - |
| Choir Accomp- Rachel Fright | 739 | 2,968 |
| Soloists | 960 | 2,160 |
| Soloist Travel & Subsistence | 100 | 105 |
| Guest Players | 875 | 1,415 |
| SingingDay14 Oct | 524 | - |
| ContemporaryEvent 17 Mar | 74 | - |
| Presentations to soloists/MD | 19 | 135 |
| Hospitality | 17 | 100 |
| Refreshments - concerts | 149 | 208 |
| Rehearsal Venues | 5,054 | 3,947 |
| Concert Venues | 1,381 | 1,425 |
| Band: music hire/copy/purchase | 710 | 8 |
| Choir: music hire/copy/purchase | 903 | 732 |
| Orchestra: music hire/copy/purch. | 2,983 | 1,761 |
| MakingMusic | 652 | 665 |
| DBS checks - MakingMusic | 135 | - |
| Printing,Publicity,Postage etc | 1,195 | 1,165 |
| Equipment | - | 128 |
| Yapsodycommission | 67 | 55 |
| StagingStorage | 500 | 500 |
| KEMS ContemporaryMeeting | 38 | 43 |
| ConductingCourse | 300 | - |
| Raffle Expenses | 36 | - |
| LeavingGifts | 40 | |
| Miscellaneous | 98 | 482 |
| Band Tour Summer 24 | 4,046 | |
| Other expenditure in 2022/23 16,802 TOTAL 45,33852,348 Unadjusted deficit 617 * Adjustments 668 ADJUSTED SURPLUS 23-24 51 |
||
| ADJUSTED SURPLUS 23-24 51 |
hoir c64 (66) ne.co.uk/
ees
| 500; ProgAdvert+£200 | 1,530 | ) +668 | |
|---|---|---|---|
| - | 862 | ) |
S' accounts)
| otaryClub) | 820 |
|---|---|
| 489 | |
CharityTotal 1,309
King Edward Music Society of Macclesfield: Balance Sheet 2023/24
Opening balances at 1 June 2023
| balances at 1 June 2023 | balances at 1 June 2023 | balances at 1 June 2023 |
|---|---|---|
£ £ |
||
| NatWest Bank | 7,558 | |
| COIF Investment Account(Standard Reserves) | 6,795 | |
| COIF Investment Account(Capital Reserve) | 6,250 | |
| Cash(floats) | 180 | |
| Total Current Assets | 20,782 | |
| Accounted Fixed Assets | 5,600 | |
| TOTAL | 26,382 |
Changes during the year
| Closing Purch Date |
Increase in Current Assets | - 633 | |
|---|---|---|---|
| Total increase in Assets(decrease if negative) | - 633 | ||
| balances at 31 May 2024 | |||
| NatWest Bank | 5,261 | ||
| COIF Investment Account(Standard Reserves) | 8,358 | ||
| COIF Investment Account(Capital Reserve) | 6,350 | ||
| Cash(floats) | 180 | ||
| Total Current Assets | 20,149 | ||
| Accounted Fixed Assets | 5,600 | ||
| TOTAL | 25,749 | ||
| Accounted FIxed Assets Market value (est) |
|||
| ? | Drum Kit | 100 | |
| ? | Lightingstands | 50 | |
| 08/09 | Christmas Spirituals(44 copies) | 100 | |
| 08/09 | Staging | 3,000 | |
| 09/10 | Puccini Messa di Gloria Orchparts & full score | 50 | |
| 12/13 | Carols for Choirs 5(64 copies) | 200 | |
| 12/13 | Bass Drum | 50 | |
| 12/13 | Clash cymbals + cradle | 100 | |
| 15/16 | Roland "Cube Street EX" Portable PA system | 200 | |
| 15/16 | RATStands - accoustic music stands: six | 50 | |
| 17/18 | Lights | 200 | |
| Various | Largequantityof band music - some donated | 1,000 | |
| Various | Orchestral music - some donated | 500 |
TOTAL FIXED ASSETS
5,600
Capital Reserve 2023/24
| l Reserve 2023/24 | |
|---|---|
| Opening Bal: 1Jun23 Transfer in (staging hire to NCO) Closing Bal: 31May24 |
6,250 |
| 100 | |
| 6,350 |
KEMS Accounts 2023/24 - Page 3 of 3
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF KING EDWARD MUSICAL SOCIETY OF MACCLESFIELD I report on the financial statements of King Edward Musical Society of Macclesfield (Registered Charity No 517554) for the year ended 31 May 2024. Respective responsibilities of trustees and examiner The Society through its Committee is responsible for the preparation of the accounts. The Committee considers that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed. It is my responsibility to: examine the accounts (under section 43(3)(a) of the 1993 Act): to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7){b) of the 1993 Act)" and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no matter has come to my attention= (1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordan with section 41 of the 1993 Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act- have not been met. or (2) to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached. Relevant professional qualification or body: sig Address: crt.uLIA(".y....P.p.... M4C.o.L.es.tr.i.Lz Io.......3.L>,4. Date: