**REGISTERED COMPANY NUMBER: 01997072 (England and Wales) REGISTERED CHARITY NUMBER: 517465** # **Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2022 for Rice Lane Community Association Limited** ## **Contents of the Financial Statements for the Year Ended 31 March 2022** ||Page| |---|---| |Report of the Trustees|1 to 3| |Independent Examiner's Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Financial Statements|7 to 10| |Detailed Statement of Financial Activities|11| ## **Rice Lane Community Association Limited Report of the Trustees for the year ended 31 March 2022** The directors who are also trustees of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The objectives of the Association are to advance the education and provision of facilities in the interests of social welfare for the benefit for the residents of Walton and Fazakerley area and neighbourhoods of Liverpool. The Association has a programme of activities which is delivered from Rice Lane City Farm. Extensive use of outreach and service delivery for all people from school age children to senior citizens, including people with special needs. ## **Public benefit statement** In considering the objectives and activities, the Trustees have considered the Charity Commission's guidance on Public Benefit to ensure that the organisation is meeting its Public Benefit requirements, including the need to maintain funding to enable a sensible long term time scale to be maintained. Page 1 ## **Rice Lane Community Association Limited Report of the Trustees for the year ended 31 March 2022** ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable Activities** With the COVID crisis declining, more activities have been organised including indoor meetings. Since 2019 when some Trustees were appointed with only £800 in the bank, by means of controlling spending and increasing fund raising, the bank balance is about the minimum level the Charity Commission recommend to maintain clear direction and management. This has involved inviting volunteers to take part in the monthly management meetings. This has enriched the programme and increased the number of participants. This has increased income from personal donations, which has enabled the Trustees to approach charitable trusts for supporting grant aid. During all school holidays, the charity runs a ‘Fun and Food’ programme, which is supported by HAF funding. Since 2021 the number of children taking part has increased from an average of about 20 a day to nearly 50 a day. Most of these children and their parents/carers live within a mile of the City Farm site, where the charity is based. Everyday there is a variety of activities including physical and creative. All children get a cooked lunch free. ## **Staff and volunteer changes** During the year the longest serving member of staff ceased employment as part of reorganization of the Charity’s work load. New part time staff were appointed, as well as a new Farm Manager. Ian Exton, a very long serving volunteer, died suddenly and a memorial to him was unveiled by his sister. ## **Visitors** During the year, the Charity hosted a number of visitors. These included the Chief Constable of Merseyside Police to unveil a new security system, that had been part funded by the Police. Our Patrons also visited and commented on the improvements achieved since their previous visits. ## **Set Backs** The national bird flu epidemic meant our poultry had to be restrained in housing. This led to a drop in egg production in reaction to the end of free range. At present there is little sign of the epidemic finishing, so high levels of bio-security have to be maintained. Fund raising remained a high priority for Trustees but two applications to the Post Code Lottery were rejected. This put extra pressure on the fund raising events, the most successful being the August Bank Holiday Fayre, which raised £1,600. This however is only a third of our monthly outgoings. Page 2 ## **Rice Lane Community Association Limited Report of the Trustees for the year ended 31 March 2022** ## **FINANCIAL REVIEW** Total Income in the year was £112,685, compared to £84,903 in 2020/21, of which £83,199 was restricted for specific purposes. The majority of unrestricted income is from personal donations and monthly fund raising events. Total expenditure during the year was £102,083, compared to £73,735, leaving a surplus of £10,602 compared to £12,168 in 2020/21. On March 31[st] 2022 the Charity had reserves of £31,834. At the same time in 2020/21 the figure was £27,546, of which £10,640 were restricted, 2020/21 £10,998. **Reserves policy -** It is the policy of the charitable company to maintain unrestricted funds at a level to cover redundancy provision and one month's running costs should no further funding be received. As at the end of the financial year the unrestricted funds totaled £21,194 compared to £16,548 in 2020/21. **STRUCTURE, GOVERNANCE AND MANAGEMENT -** The organisation is a charitable company limited by guarantee, incorporated on 6[th] March 1986. (Company number 01997072) and registered as a charity on 28 May 1986 (Charity number 517465) ## **Governing document - The company was established under a Memorandum of Association which established the objects and powers of the company and is governed by its Articles of Association dated 6 March 1986** **Recruitment and appointment of new trustees-** The trustees are normally appointed by the Board and one-third of the trustees will normally retire each year and are eligible for re-election at the Annual General Meeting. No places on the Board are reserved for specific individuals or representatives of particular organizations. The trustees may also co-opt non-voting advisors to the Board or sub-committees throughout the year. In order to carry out the work of the Association the trustees abide by a variety of procedural documents. ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Registered Company number** 01997072 (England and Wales) **Registered Charity number** 517465 **Registered office** No. 2 Lodge, City Farm, Rawcliffe Road, Walton, Liverpool Merseyside L9 1AW **Trustees** S Jarman (appointed 1 July 2019) Prof L Lesley (appointed 1 July 2019) K McIntyre (appointed 1 July 2019) S Scott (appointed 1 June 2021) **Company Secretary** S. Jarman ## **Independent Examiner** Wendy Hine, 71 Hansby Drive, Liverpool L24 9LG Signed on behalf of the Board of Trustees _______________________________ Prof L Lesley, Trustee Date Page 3 **.Independent Examiner's Report to the Trustees of Rice Lane Community Association Limited** **Independent examiner's report to the trustees of Rice Lane Community Association Limited ('the Company'** )- I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022. **Responsibilities and basis of report** - As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Wendy Hine, 71 Hansby Drive, Liverpool L24 9LG ## 17 January 2023 Page 4 ## **Rice Lane Community Association Limited Statement of Financial Activities For the Year Ended 31 March 2022** ||||31.3.22|31.3.21| |---|---|---|---|---| ||Unrestricted|Restricted|Total|Total| ||Fund|Funds|Funds|Funds| ||£|£|£|£| |**INCOME AND ENDOWMENTS FROM**||||| |Donations and legacies|18,245||18,245|20,492| |**Charitable activites**||||| |Farm|12,742|81,698|94,440|64,411| ||_____________________________________________________________|||| ||30,987|81,698|112,685|84,903| |**EXPENDITURE ON**||||| |**Charitable activities**||||| |Farm|27,336|74,747|102,083|72,735| |**NET INCOME/(EXPENDITURE)**|3,651|6,951|10,602|12,168| |Reconciliation of funds||||| |Total funds brought forward|17,543|3,689|21,232|15,378| ||_____________________________________________________________|||| |**TOTAL FUNDS CARRIED FORWARD**|21,194|10,640|31,834|27,546| These notes form art of these financial statements Page 5 ## **Rice Lane Community Association Limited Balance Sheet 31 March 2022** |Notes
**FIXED ASSETS**
Tangible assets
5
**CURRENT ASSETS**
Stocks
Debtors
6
Cash at bank and in hand
7
**CREDITORS**
Amounts falling due within one year 8
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
9
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
Fund
£
(2,203)
630
463
23,077|Restricted
Funds
£
0
0
0
10,640|31.3.22
31.3.21
Total
Total
Funds
Funds
£
£
(2,203)
1,938
630
550
463
432
33,717
27,337
32,607
28,319
(3,068)
(2,711)
29,539
25,608
31,834
27,546
__________________________
31,834
27,546
==================
21,194
16,548
10,640
10,998
31,834
27,546
==================| |---|---|---|---| ||
21,967
(3,068)|
10,640
0|| ||
18,899
21,194
_________________
21,194
===========|10,640
10,640
__________________
10,640
============|| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 23 January 2023 and were signed on its behalf by: L Lesley - Trustee These notes form part of these financial statements Page 6 ## **Rice Lane Community Association Limited Notes to the Financial Statements for the Year Ended 31 March 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Improvements to property - 10% straight line Fixtures and fittings - 25% on reducing balance Computer equipment - 25% on reducing balance **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Pension costs and other post-retirement benefits** The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate Page 7 Continued……. ## **Rice Lane Community Association Limited Notes to the Financial Statements for the Year Ended 31 March 2022** ## **2 NET INCOME/(EXPENDITUR** E)- Net income/(expenditure) is stated after charging/(crediting): ||31.3.2022|31.3.2021| |---|---|---| |Depreciation – owned assets|£4,141|£4,589| ## **3. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021. **Trustees' expenses -** There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021 ## **4 COMPARITIVES FOR THE STATEMENTS OF FINANCIAL ACTIVITIES** |**INCOME AND ENDOWMENTS FROM**
Donations and Legacies
**Charitable activites**
Farm
**Total**
**EXPENDITURE ON**
**Charitable activites**
Farm
**NET INCOME/(EXPENDITURE)**
**RECONCILLIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**5. TANGIBLE FIXED ASSETS**
**COST**
At 1 April 2021 and 31 March 2022
**DEPRECIATION**
At 1 April 2021
Charge for year
At 31 March 2022
**NET BOOK VALUE**
At 31 March 2022
============================
At 31 March 2021|Improvements
To
property
87,219|Unrestricted Restricted
Total
Fund
fund
funds
£
£
£
20,492
0
20,492
25,334
39,077
64,411
45,826
39,077
84,903
30,411
43,324
72,735
15,415
(3,247)
12,168
1,133
14,245
15,378
16,548
10,998
27,546
**============================**
Fixtures
and
Computer
fittings
equipment
Totals
5,275
2473
94,967
4,916
2473
93,029
145
0
4,141
5,061
2473
97,170
**=============================**
214
0
(2,203)
====
359
0
1,938
**=============================**| |---|---|---| ||85,640
3,996|| ||89,636
**================**
(2,417)
=================
1,579
**================**|| Page 8 Continued…. ## **Rice Lane Community Association Limited Notes to the Financial Statements for the Year Ended 31 March 2022** ||31.03.2022|31.01.2021| |---|---|---| ||£|£| |**6. STOCKS**||| |Stocks|630|550| |**7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||| |Trade debtors|nil|nil| |Prepayments|463|432| |**8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||| |Pension contributions|83|73| |Accrued expenses|3,421|2,638| ||**______________________**|| ||**3,504**|**2,711**| ||**=====================**|| ## **9. MOVEMENT IN FUNDS** |**Unrestricted funds**
General fund
**Restricted funds**
Big Lottery – Awards For All
Police and Crime Commissioner
Liverpool Charities and HAF
**TOTAL FUNDS**|Net
Movement
At 1 4 2021
in funds
At 31 3 2022
£
£
£
16,548
3,145
19,693
9,776
(9,776)
0
1,222
(1,222)
0
0
12,141
12,141
10,998
1,143
12,141
___________________________________
27,546
4,288
31,834
**==============================**| |---|---| Net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||Resources|expended|in funds| |**Unrestricted funds**|||| |General fund|30,987|(21,694)|9,293| |**Restricted funds**|||| |LCC Community Resource Unit|2,667|(2,667)|0| |Liverpool Parish Church|0|0|0| |Merseyside Play Action Council|2,000|(2,000)|0| |Police and Crime Commissioner|0|0|0| |Morgan Foundation|6,249|(5,649)|600| |Metro Mayor – Merseytravel|16,793|(16,084)|709| |Liverpool Charities|53,989|(53,989)|0| ||___________________________________||| |**TOTAL FUNDS**|112,685|(102,083)|10,602| ||=================================||| Page 9 continued……….. **Rice Lane Community Association Limited Notes to the Financial Statements for the Year Ended 31 March 2022** ## **9. MOVEMENT IN FUNDS - continued** Comparatives for movements in funds |Comparatives for movements in funds|||| |---|---|---|---| |||Net|| |||Movement|| ||At 1 4 20|in funds|At 31 3 21| |**Unrestricted funds**|£|£|£| |General fund|1,133|15,415|16,548| |**Restricted funds**|||| |LCC Capital Youth|4,245|(4,245)|0| |Big Lottery – Awards For All|10,000|(224)|9,776| |Police and Crime Commissioner||1,222|1,222| |Morgan Foundation|||| ||14,245|(3,247)|10,998| |**TOTAL FUNDS**|15,378|12,168|27,546| ||============================||| |Comparative net movement in funds, included in the above are as follows:|||| ||Incoming|Resources|Movement| ||Resources|expended|in funds| |**Unrestricted funds**|||| |General fund|45,826|(30,411)|15,415| |**Restricted funds**|||| |Merseyside Play Action Council|2,000|(2,000)|0| |Morgan Foundation|6,249|(6,249)|0| |Liverpool Charities|60,176|(63,423)|(3,247)| ||68,425|(71,672)|(3,247)| |**TOTAL FUNDS**|114,251|(102,083)|12,168| A current year 12 months and prior year 12 months combined position is as follows: : |**Unrestricted funds**
General fund
**Restricted funds**
LCC Capital Youth
Big Lottery – Awards For All
Liverpool Charities
**TOTAL FUNDS**|Net
Movement
At 1 4 2020
in funds
At 31 3 2022
£
£
£
1,133
20,061
21,194
4,245
(4,245)
0
10,000 (10,000)
0
0
10,640
10,640
14,245
(3,605)
10,640
15,378
16,456
31,834
============================| |---|---| ## **10. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2022 Page 10 ## **Rice Lane Community Association Limited Detailed Statement of Financial Activites For the Year Ended 31 March 2022** ||31 3 2022|31.3.2021| |---|---|---| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|18,246|20,492| |**Charitable activities**||| |Grants|81,698|56,109| |Farm Income|5,200|6,619| |Activites Income|5,240|0| |Cafe income|0|0| |Membership Income|0|5| |Miscellaneous Income|2,301|1,678| ||__________________________|| ||94,439|64,411| ||__________________________|| |**Total Incoming resources**|112,685|84,903| |**EXPENDITURE**||| |**Charitable activities**||| |Wages|57,354|41,455| |Pensions|1,068|380| |Activites costs|6,581|2,323| |Vet and Animal Services|1,075|1,029| |Feed and bedding|5,501|4,101| |Farm expenditure|9,567|5,401| |Redundancy|0|0| |Travel expenses|32|25| |Improvements to property|1,160|4,470| |Fixtures and fittings|580|119| ||________________________|| ||82,918|59,303| |**Support costs**||| |**Management**||| |Rates and water|787|815| |Insurance|5,856|5,289| |Light and heat|6,317|4,093| |Telephone|728|671| |Postage and stationery|237|218| |Sundries|65|92| |Hospitality|74|7| |Cleaning and refuse|457|174| |Health and safety|124|95| |Repairs and renewals|1,323|70| |Payroll Fees|625|0| |Consultancy|1,648|150| ||_________________|| ||18,241|11,674| |**Finance**||| |Bank charges|204|168| |**Governance costs**||| |Accountancy and legal fees|720|1,590| ||_________________|| |Total resources expended|102,083|72,735| ||_________________|| |**Net Income**|**10,602**|**12,168**| ||=================|| This page does not form part of the statutory financial statements Page 11