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2021-03-31-accounts

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

(Limited by Guarantee)

COMPANY NUMBER 1801302 CHARITY NUMBER 517257 REPORT AND ACCOUNTS YEAR TO 31ST MARCH 2021

Contents Page No.
Legal And Administrative Information 1
Directors Report 2 - 3
Accountant’s Report 4
Statement Of Financial Activities 5
Balance Sheet 6
Notes To The Accounts 7 - 10

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

FOR THE YEAR TO 31ST MARCH 2021

Registration

The company was incorporated, as a company limited by guarantee, at Companies House on 19th March 1984, and registered with the Charity Commission for England and Wales on 2nd April 1986. The company is commonly known as The Rubery Leisure Centre.

Directors

R.E. Poston (Chairperson) S.E. Phipps (Vice Chairperson) J.E.N. Ordish D.R. Wyatt (Treasurer)

Registered Office and Operational Address

Holywell Lane, Rubery, Birmingham, B45 9AD.

Accountant

M. A. Edwards Accountants Limited, Chartered Accountants, 26, The Green, Kings Norton, Birmingham, B38 8SD.

Bankers

Barclays Bank Plc., 118, High Street, Bromsgrove, B61 8ET

1

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

DIRECTORS REPORT

FOR THE YEAR TO 31ST MARCH 2021

The directors present their report and financial statements accounts for the year to 31st March 2021.

Principal Activity

The principal activity of the company is as a charity running a community centre for the residents of Rubery and its neighbourhood.

Directors

The directors, who are all members of the company, who served during the year were as follows :-

R.E. Poston (Chairperson)

S.E. Phipps (Vice Chairperson) J.E.N. Ordish D.R. Wyatt (Treasurer)

Directors Responsibilities

Company law requires the directors to prepare financial statements for each financial period which give a true and fair view of the state of the affairs of the company and of the surplus or deficit of the company for that period. In preparing these the directors are required to:

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Organisation of the Charity

The charity is run by the directors who are elected at the Annual General Meeting.

Objects

The charity's objects are to provide education, recreation and leisure facilities in the Rubery area of the West Midlands.

2

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

DIRECTORS REPORT

FOR THE YEAR TO 31ST MARCH 2021

Review of Activities

During the year, we have continued to provide our facilities to the general public. We have been prudent with our expenditure, and have a surplus on our activities, despite higher than expected building and other repairs. We feel that the financial reserves that we have built up are sufficient to provide for any unforeseen circumstances. The charity is involved in several projects including sports and fitness activities and tennis coaching for people of all ages. We have a web site to increase the publics awareness of our facilities. The directors are currently also considering the possibility of developing the existing facilities and reducing the carbon footprint. When planning the various activities, the directors have had regard to the Charity Commission's general guidance on public benefit. We acknowledge the generous contributions provided by our many sponsors, and the time given for free by our many volunteer helpers.

Reserves Policy

The directors have decided that the unrestricted funds not committed or representing tangible fixed assets (free reserves) held by the charity should be not less than 12 months of expenditure. At the year end, the free reserves were approximately 60 months. It is considered necessary to have these reserves to keep the charity running in the event of a future reduction in funding. The directors are looking for new sources of funding for the charity.

Risk Review

The directors have reviewed the risks facing the charity. They will continue to seek future sources of funding to guard against a significant reduction in funding in the future. The directors of the charity, are involved in, and monitor the activities to avoid a fall in the quality of the facilities.

These accounts have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime.

This report was approved by the board of directors on and signed on its behalf by :-

R.E. Poston Director

3

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

INDEPENDENT EXAMINER'S REPORT TO THE DIRECTORS OF RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

FOR THE YEAR TO 31ST MARCH 2021

I report on the accounts of the company for the year ended 31st March 2021, which are set out on pages 5 to 10.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the 2011 Act;

to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Michael Alan Edwards For and on behalf of :-

M. A. Edwards Accountants Limited Chartered Accountants 26, The Green, Kings Norton, Birmingham, B38 8SD

4

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31ST MARCH 2021

Notes
Incoming Resources
Hire of facilities
2
Fund raising
3
Grants
4
Interest
5
Total incoming resources
11
Resources Expended
Direct charitable expenses
11
Total resources expended
Net incoming resources
6
Transfers between funds
Accumulated funds b/f
Accumulated funds c/f		 2021
2020
Designated
Restricted Unrestricted
Funds
Funds
Fund
Total
Total
-
-
11,194
19,592
-
-
235
537
-
-
21,365
35,507
-
-
42
136
-
-
32,836
-
55,772
-
-
21,786
21,786
34,738
-
-
21,786
21,786
34,738
-
-
11,050
11,050
21,034
12,000
-
(12,000)
-
-
62,000
-
35,508
97,508
76,474
74,000
-
34,558
108,558
97,508

The notes on pages 7-10 form part of these accounts.

5

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

BALANCE SHEET AS AT 31ST MARCH 2021

Notes
Tangible Fixed Assets
7
Current Assets
Cash at bank and in hand
Creditors - amounts falling
due within one year
8
Net Current Assets
Net Assets
Reserves
Hall Improvements Fund
10
Court Maintenance Fund
10
Changing Room Upgrade Fund
10
Development Fund
10
Unrestricted Fund
10		 108,917 2021
1
97,867
97,867
360
108,557
108,558
7,000
12,000
50,000
5,000
34,558
108,558		 2020
1
97,507
108,917
360
97,508
3,000
4,000
50,000
5,000
35,508
97,508

In approving these financial statements as directors of the company we hereby confirm :- (a) That for the year to 31st March 2021 the company was entitled to the exemption conferred by Section 477 of the Companies Act 2006;

(b) That no notice has been deposited at the registered office of the company pursuant to Section 476 requesting that an audit be conducted for the year;

(2) Preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficit for the year then ended in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.

These financial statements have been prepared and delivered in accordance with :-

(iii) Part VI of the Charities Act 2011;

These financial statements were approved by the board of directors on and signed on its behalf by :-

D.R. Wyatt Director

The notes on pages 7-10 form part of these accounts.

6

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST MARCH 2021

1 ACCOUNTING POLICIES

Accounting Convention

The financial statements are prepared under the historical cost convention and in accordance with the Financial Reporting Standard 102 applicable to the U.K. and Ireland, Companies Act 2006 and Charities Act 2011. They also follow the recommendations in Accounting and Reporting by Charities: Statement of Recommended Practice for Smaller Entities (Charities S.O.R.P. FRSSE).

Incoming Resources

The value of services provided by volunteers has not been included. Grants are recognised in full in the Statement of Financial Activities in the year in which they are receivable.

Outgoing Resources

Resources expended are recognised in the year in which they are incurred. Resources expended include attributable VAT which cannot be recovered. Resources expended are allocated to each activity / fund where the cost relates to that activity / fund. The cost of general administration has been allocated to the unrestricted fund.

Funds

The Unrestricted fund is incoming resources which are used for the objects of the charity, without any specified purpose or further restriction. Restricted funds can only be used for the specific purposes as decided by the donor, within the objects of the charity.

Depreciation

Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Equipment, Fixtures and Fittings :- Nil - Assets are fully depreciated.

The hire fees received are from people who use the charity's facilities.

3 FUND RAISING

This relates to various fund raising activities.

4

GRANT INCOME
Bromsgrove Council - Covid 19
Bromsgrove Council - others
Business support - Covid 19
Barclays Bank match funding
Midland Adult School Union
COOP Supermarket
Jacks Supermarket		 2021
2020
10,565
-
800
-
10,000
-
-
1,320
-
30,500
-
2,937
-
750
21,365
35,507

7

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST MARCH 2021

5
6		 INVESTMENT INCOME
Interest on cash deposits
NET INCOMING RESOURCES
This is stated after charging :-
Directors' expenses
Directors' remuneration
There were no related party transactions.		 2021
42
2021
-
-		 2020
136
2020
-
-
8 Cost
Balance b/f
Additions
Balance c/f
Depreciation
Balance b/f
Charge
Balance c/f
Net book value
Balance b/f
Balance c/f
CREDITORS
Accruals		 Equipment,
Fixtures and
Fittings
13,469
-
13,469
13,468
-
13,468
1
1
2021
2020
360
360

The company is limited by guarantee and does not have a share capital. If the company is wound up, all the members have a liability not exceeding £15 each.

8

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST MARCH 2021

10a MOVEMENT ON ACCUMULATED FUNDS

Changing
Hall Court Room
Improvements Maintenance Upgrade Development General
Designated Designated Designated Designated Unrestricted Total
Balances b/f 3,000 4,000 50,000 5,000 35,508 97,508
Income - - - - 32,836 32,836
Expenditure - - - - (21,786) (21,786)
Transfers 4,000 8,000 - - (12,000) -
Balances c/f 7,000 12,000 50,000 5,000 34,558 108,558

The National Lottery kindly donated money to enable us to replace our windows and doors.

The Development Fund has been created to set aside funds for future building and development.

The Changing Room Upgrade Fund will provide up to date facilities that meet current sports requirements to users of the facility.

The Court Maintenance Fund is to ensure that the court is kept in good order and safe for users.

The Hall Improvements Fund is available to reduce the carbon footprint of the hall.

10b NET ASSETS ANALYSIS
Changing
Hall
Court
Room
Improvements Maintenance
Upgrade Development
General
Fund
Fund
Fund
Fund
Fund
Designated
Designated
Designated
Designated Unrestricted
Total
Fixed assets
-
-
-
-
1
1
Cash at bank and in hand
7,000
12,000
50,000
5,000
34,917
108,917
Creditors
-
-
-
-
(360)
(360)
7,000
12,000
50,000
5,000
34,558
108,558		 NET ASSETS ANALYSIS
Changing
Hall
Court
Room
Improvements Maintenance
Upgrade Development
General
Fund
Fund
Fund
Fund
Fund
Designated
Designated
Designated
Designated Unrestricted
Total
Fixed assets
-
-
-
-
1
1
Cash at bank and in hand
7,000
12,000
50,000
5,000
34,917
108,917
Creditors
-
-
-
-
(360)
(360)
7,000
12,000
50,000
5,000
34,558
108,558
7,000
12,000
50,000
5,000
34,558
108,558

9

RUBERY COMMUNITY AND LEISURE CENTRE LIMITED

NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST MARCH 2021

11 INCOME AND EXPENDITURE ACCOUNT Unrestricted fund

Unrestricted fund
Incoming Resources
Hire of facilities
Fund raising
Grants
Interest
Direct Charitable Expenditure
Administration
Utilities
Cleaning materials
Attendants
Sundries
Entertaining
Health and safety
Buildings and repairs
Insurance
Canteen
Grounds
Surplus for the year		 11,194
19,592
235
537
21,365
35,507
42
136
32,836
55,772
888
2,462
3,022
3,472
133
368
659
1,996
248
515
-
385
3,325
1,142
12,493
21,891
873
873
6
61
139
1,573
21,786
34,738
11,050
21,034
2,021
2,020
55,772
34,738
21,034

10