Trustees’ Report of the Pontardulais Agricultural and Horticultural Society
Made at the Annual General Meeting, Wednesday 12[th] 2025
Mr. Rhys Beynon-Thomas reported on behalf of the Trustees thanking them for the dubious pleasure. He congratulated the committee and all involved in a successful show which was exceptional, and thanked Mr. Alwyn Thomas for the report on the accounts. He added, the Trustees consider the cost of running the show to need around £15,000 income on the gate to cover the costs but that, with two good years, we’ve achieved this which would be unlikely on a wet day.
The Trustees propose the following changes
Single membership to rise to £15 Double membership to rise to £25 Vice Presidet to rise to £35 Family Membership to rise to £35 Senior Vice President to rise to between £80 and £99 Sponsor to remain at £100 and above.
Adult charges at the gate are to rise to £10, the child cost to remain at £3, family to rise to £25 with two adults and children, not limited to two children.
First aid is to remain at £3 for livestock with £5 for horses. Livestock and horse vehicles are to be charged at £5 per vehicle with no charge for individuals. Members will not be charged per vehicle at the gate with the produciton od relevant badges.
Catalogues will remain at £5 with the costs for adverts placed to remain at £30 for a half page black and white, £50 for full page black and white and £75 for a full page coloured advert.
Craft tent table are to remain at £30 for non-food items and £50 for food hall tables. Trade stands are to remain at £40 for 3m and then £8 a metre after that for nonfood stalls, £70 for 3m and £20 a metre after for food stalls. Food units are to contact the General Secretary for charges which was £300 a van for 2024. The ice cream van charge is to remain at £450.
Mr. Beynon-Thomas added that payment is awaited from the City and County of Swansea for the land purchased for the cycle track.
As the Chairman and the President normally step down on alternate years but, due to Covid they would be resigning posts following the same show, the Trustees propose that the President remains in role for three years.
Mr. Beynon-Thomas concluded by thanking everyone for their support during the last year.
Classified as Protected Pontarddulais Agricultural and Horticultural Society Financial Statements Eot Its2 Year Ending 31Si December 2024 Income and Expendlture Account 2023 - 2024 2023 nditure 2024 2023 Income 2024 £304.60 Postage £32.94 Stationery £0.00 Travelling / Haulage £1,555.24 Insurance £3,360.00 Catering £7,970.88 Marquees £4,347.00 Prlze Money £1,864.60 Prlnting £1,658.40 Rosettes / Badges £3,209.60 Labour £0.00 Telephone £350.00 Show Judges £450.50 Aff Iliation Fees £4,400.00 Secretaries Expense Remuneratlon £1,606.83 Equipment Hire/Purchase £1,050.00 Public Address System £250.00 EntertaSnment £330.10 £145.75 £50.00 £1,744.87 £3,663.00 £10,822.80 £3,448.00 £1,502.20 £1.544.63 £3,041.00 £0.00 £3,446.13 Subscription E800.(K) Advertising £3,446.1)J Trade Stands £4,459.62 Entry Fees £568.(K) Catalogue Sales £15,495.23 Admisslon Charge5 £O.(YJ Straw £O.CK) Field Rent £107.13 Western Power £32.69 Bank Interest £2,350.(MJ Tenders £2,302.77 Misc.Incom £4.051.88 £624.00 £3,727.iJ) £5,858.17 £55.QM) £15,453.32 £30.00 £4,160.00 £7.909.81 £2,213.05 £2,786.58 £1,288.00 £139.99 £435.50 £4,400.00 £5,672.65 £1,600.00 £250.00 £0.00 Fenclng £429.74 Miscellaneous £440.00 Straw £728.05 Utlllties £120.88 Depreciation £0.00 £248.19 £300.00 £1,453.89 £102.75 £34,129.26 £40,895.32 £33,007.57 £48,156.81
Classified as Protected Pontarddulals Agricultural and Horticultural Society Financial Statements For The Year Ending 31" December 2024 Treasurer's Re ort Ladies and Gentlemen: In accordance ivith your instrnctioffj I have prepared the Receipts and Expendirure Account of the Pontarddiilais Agricultural and Horticultural Society. Ali4yn Tlioiiias HOnoY Treasurer - Poiitarddiilais Agricultural & Horticultural Society Ty Talfan, 14 GlanffThvd Road, Pontarddula. Signed: Alwyn Th0nS Marcli ?015 Auditor's Re Ladies and GentleA]ien: In accordance ivith your instruction. I Iiave exall]ined the Receipts and Expenditure Account of tlie Pontarddiilais Agricultural and Horticultural Society, also tlie Balance Sheets as at 31 st December ?074 alld certify the Slle to be correct accordiiig to the Books, Vouchers and Receipts. I have verified the bank holdings that ontarddiila s Agricultural and Horticulttiral society lias with Lloyds. Aled Davies Honorary Auditor 18 Grove Street, Gorse1n0 Swansea Signed: Aled Davies Marcli ?0?5