Elvington Scout Group, Financial report by Treasurer, period 1st April 2022 to 31st March 2023.
A few years ago we realised that we needed a new roof, so funds were raised for
this, and tenders for the job put out.
For these large projects we rely on committee members to submit applications for grants which you can
see in the accounts.
Of note are £8275.00 grants from Wheldrake as well as Elvington Parish Councils to put towards the cost of the new roof. (Total cost in excess of 30k)
We were, once again, able to hold our biggest fundraiser of the year in Bonfire Night, as well as another big event in selling daffodils to the local villages. We also managed to fundraise in other ways by helping at local fetes and donations from parents and local community groups. Due to us being able to run activities and camps again as usual, these costs increased as expected on the previous year and we were still keeping up with suggested PPE and a contracted cleaner. Due to cost of living crisis, the electricity and gas dramatically increased. Our biggest outgoing was that of a new enclosed trailer for the group at a cost of £6500. No monies were borrowed from any other sources.
Normal running costs applied in the period, ranging from safety checks, electrical safety checks, utilities, minibus costs and other essential and regulatory checks/reports.
Jessica Wilson
Group Treasurer 2022/2023
Elvington Scout Group Receipts and Payments Account
| Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
||
|---|---|---|---|---|
| For the year from | 1-Apr-22 | To | 31-Mar-23 | |
| Receipts and payments | ||||
| Receipts | 2022/23 Unrestricted funds £ |
2021/22 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membership subscriptions | 7,955.34 | 7,767.00 | ||
| Less:Membership subscriptions paid on (National/County/Area/District) | 4,250.40 | 3,905.50 | ||
| Net membership subscriptions retained | 3,704.94 | 3,861.50 | ||
| Donations. Parent £50, another scout group £50 | 100.00 | 2,445.08 | ||
| Activities including Camps | 4848.31 | 499.00 | ||
| Gift Aid | 1892.42 | 2,493.16 | ||
| Hiring of H.Q./Equipment | 1637.00 | 58.00 | ||
| AGM Income | 188.24 | 82.64 | ||
| Uniform | 630.00 | 619.85 | ||
| Others. Npower wayleave£2.30, Remembrance Day village Hall £42.20, Jubilee £80, tuck shop £3 |
127.50 | 41.85 | ||
| Sub total | 13,128.41 | 10,101.08 | ||
| Grants | ||||
| Maintenace grant (roof repairs) | 8,275.00 | 2,500.00 | ||
| Other grants | 222.00 | 10,667.00 | ||
| Sub total | 8,497.00 | 13,167.00 | ||
| Fundraising (gross) | ||||
| Bags 2 School | 0.00 | 88.50 | ||
| Bonfire | 2,327.73 | 2,429.56 | ||
| Easyfundraising | st aid course refund £200 | 98.43 | 189.44 | |
| Paypal | 0.00 | 416.14 | ||
| Amazon Smile | 11.66 | 11.41 | ||
| Others: Village Hall raffle £350, Under 5's fete - £72.70, Helen £25.61, fir | 648.31 | 436.18 | ||
| Daffodils | 1,111.46 | 1,003.72 | ||
| Paper Recycling | 108.53 | 67.12 | ||
| Sub total | 4,306.12 | 4,642.07 | ||
| Investment income | ||||
| Bank interest | 0.00 | 0.00 | ||
| Savings Account interest | 304.03 | 32.79 | ||
| Sub total | 304.03 | 32.79 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
26,235.56 0.00 26,235.56 |
|||
| 27,942.94 | ||||
| 0.00 | ||||
| 26,235.56 | 27,942.94 |
Elvington Scout Group Receipts and Payments Account
| Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
||
|---|---|---|---|---|
| For the year from | 1-Apr-22 | To | 31-Mar-23 | |
| Receipts and payments | ||||
| Payments | 2022/23 Unrestricted funds £ |
2021/22 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | 1997.18 | 948.01 | ||
| Adult support and training | 510.20 | 100.00 | ||
| Water and Sewerage | 29.41 | 27.80 | ||
| Electricity and Gas | 1954.50 | 457.74 | ||
| Internet | 199.12 | 198.72 | ||
| Insurance | 653.92 | 453.96 | ||
| Rates | 0.00 | 0.00 | ||
| Repairs and Renewals | 3261.64 | 304.16 | ||
| Materials and equipment | 1279.80 | 413.60 | ||
| PPE/Cleaning | 698.89 | 703.94 | ||
| Printing / Photocopying / Postage / Stationery | 94.66 | 174.76 | ||
| Camp costs (food etc) | 4288.87 | 186.30 | ||
| Uniforms | 531.49 | 121.50 | ||
| AGM and trustee expenses | 533.19 | 306.98 | ||
| Section Expenses Gifts | 113.99 | 132.29 | ||
| Badges & Membership Packs inc. neckers/woggles etc | 637.23 | 984.36 | ||
| Minibus Tax & Insurance | 1068.89 | 1,011.58 | ||
| Minibus Repairs & MOT Test | 1814.08 | 218.93 | ||
| Fuel - Mower/Strimmer/Minibus | 637.83 | 7.57 | ||
| Others - Stuart Young WSJ donation £250, Camp refund £36, GoCardless £0.01 | 286.01 | 38.56 | ||
| Sub total | 20,590.90 | 6,790.76 | ||
| Fundraising expenses | ||||
| Bonfire | 820.66 | 895.20 | ||
| Other fundraising costs - Daffs £14.84, fete £68.64, village hall raffle £7.1, Ukraine donation from daffs £100 |
190.58 | 45.39 | ||
| Sub total | 1,011.24 | 940.59 | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
21,602.14 6,587.25 28,189.39 -1,953.83 59,657.54 57,703.71 |
|||
| 7,731.35 | ||||
| 0.00 | ||||
| 7,731.35 | ||||
| -1,953.83 | 20,211.59 | |||
| 59,657.54 | 39,445.95 | |||
| 57,703.71 | 59,657.54 |
| Statement of assets and liabilities at the end of the year | |||
|---|---|---|---|
| March 31 2023 Unrestricted funds £ |
March 31 2022 Unrestricted funds £ |
||
| Cash funds | |||
| Bank current account See Note 2 |
8428.98 | 19,657.69 | |
| Bank Savings account See Note 3 |
49274.73 | 39,999.85 | |
| Adjustment | 0.00 | 0.00 | |
| Total cash funds | 57,703.71 | 59,657.54 | |
| Non monetary assets for charity's own use | |||
| Land and buildings See Note 1 |
206,100.00 | 206,100.00 | |
| Motor vehicles - Minibus | 1,000.00 | 2,000.00 | |
| Trailer | 5,600.00 | 0.00 | |
| Scouting equipment, furniture etc See Note 1 |
14,487.00 | 13,500.00 | |
| Sub total | 227,187.00 | 221,600.00 | |
| Contingent liabilities and future obligations | 0.00 | ||
| 0.00 | 0.00 |
Note 1. The Group's assets, primarily the land and buiding, have not been revalued for some considerable time but this will be addressed in the 2023/24 financial year.
Note 2. The Group can access the Bank Account and Savings Account on line and can now make arrangements for online transactions with dual authority.
Note 3. The large balance in the savings account is earmarked for our new roof that is hoping to be done summer 2023.
| Signature | Print Name |
|---|---|
| PHIL BALDACCHIO-STEWARD Chair | |
| JESS WILSON Treasurer |
Independent Examiner's Report to the Trustees of the ELVINGTON . SCOUT GROUP
I report on the accounts of the Group for the year ended 31[st] March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under Section 145 of the Charities Act);
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To follow the procedures laid down in the General Directions given by the Charity
-
Commissioners (under Section 145(5)(b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with Section 130 of the Charities Act ;and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: _ Graeme Taylor_____ Name: Graeme Taylor Address: .......48 Horsfield Way, Dunnington, York, YO195RH Date: _8[th] May 2023
LT700006 (1[st] February 2017)