Elvington Scout Group, Financial report by Treasurer, period 1st April 2021 to 31[st] March 2022.
This period covers the end of the COVID 19 pandemic and so the financial state of the Group’s funds is still slightly unpredictable, also last year we realised that we needed a new roof, so funds were raised for this, and tenders for the job put out.
For these large projects we rely on committee members to submit applications for grants which you can see in the accounts.
Of note are a £2500.00 grant from Wheldrake Parish Council to put towards the cost of the new roof. (Total cost in excess of 30k), as well as a £10667.00 further COVID 19 grant.
After the reduction of membership fees during COVID 19, this financial year was a lot healthier, and we gained a lot more children starting in the group. We were, once again, back able to hold our biggest fundraiser of the year in Bonfire Night, and this, in turn, was bigger and better than ever!
We also managed to fundraise in other ways by a sponsored walk and donations from parents and local community groups.
Due to us being able to run activities and camps again as usual, these costs increased as expected on the previous year and we were still keeping up with suggested PPE and a contracted cleaner.
No monies were borrowed from any other sources.
Normal running costs applied in the period, ranging from safety checks, electrical safety checks, utilities, minibus costs and other essential and regulatory checks/reports.
Jessica Wilson
Group Treasurer 2021/2022
## **Elvington Scout Group Receipts and Payments Account**
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Year start date Year end date
For the year from 1-Apr-21 To 31-Mar-22
Receipts and payments
2021/22 2020/21
Unrestricted
Unrestricted funds
funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 7,767.00 3,879.08
Less:Membership subscriptions paid on (National/County/Area/District) 3,905.50 2,892.00
Net membership subscriptions retained 3,861.50 987.08
Donations. HSBC£500, parents £205.01, Stuart Sponsored walk £1300, Grey Horse £100, village hall £340.07 2445.08 5,853.00
Activities including Camps 499.00 615.00
Gift Aid 2493.16 1,167.80
Hiring of H.Q./Equipment 58.00 232.26
AGM Income 82.64 0.00
Uniform 619.85 143.00
Others. Npower wayleave£2.30, Remembrance Day village Hall £39.55
642.30
41.85
Sub total 10,101.08 9,640.44
Grants
Maintenace grant (roof repairs) 2,500.00 3,500.00
Other grants 10,667.00 19,431.00
Sub total 13,167.00 22,931.00
Fundraising (gross)
Bags 2 School 88.50 0.00
Bonfire 2,429.56 0.00
Easyfundraising 189.44 57.46
Paypal 416.14 359.37
Amazon Smile 11.41 0.00
Others: Easter egg comp £8, Elv fete - £428.18 436.18 554.00
Daffodils 1,003.72 1,069.20
Paper Recycling 67.12 148.43
Sub total 4,642.07 2,188.46
Investment income
Bank interest 0.00 0.00
Building Society interest 32.79 27.67
Sub total 32.79 27.67
Total Gross Income 27,942.94 34,787.57
Asset and investment sales, etc. 0.00 0.00
Total receipts 27,942.94 34,787.57
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## **Elvington Scout Group Receipts and Payments Account**
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Year start date Year end date
For the year from 1-Apr-21 To 31-Mar-22
Receipts and payments
2021/22 2020/21
Unrestricted
Unrestricted funds
funds
£ £
Payments
Charitable Payments
Youth programme and activities 948.01 357.50
Adult support and training 100.00 0.00
Water and Sewerage 27.80 27.47
Electricity and Gas 457.74 575.82
Internet
198.72 196.56
Insurance
453.96 424.78
Rates
0.00 -87.40
Repairs and Renewals 304.16 3,150.03
Materials and equipment 413.60 2,686.59
PPE/Cleaning 703.94 504.26
Printing £174.76 / Photocopying / Postage / Stationery 174.76 172.67
Camp costs (food etc) 186.30 70.80
Uniforms
121.50 60.48
AGM and trustee expenses 306.98 87.08
Section Expenses Gifts 132.29 0.00
Badges & Membership Packs inc. neckers/woggles etc 984.36 756.24
Minibus Tax & Insurance
1011.58 994.51
Minibus Repairs & MOT Test 218.93 77.00
Fuel - Mower/Strimmer/Minibus
7.57 0.00
Others - bank charges £38.56
38.56 140.00
Sub total
6,790.76 10,194.39
Fundraising expenses
Bonfire 895.20 0.00
Remembrance Day 0.00 0.00
Other fundraising costs - Daffs £10.84, Easter egg comp £2, fete £32.55
45.39 142.45
Sub total
940.59 142.45
Total Gross Expenditure 7,731.35 10,336.84
Asset and investment purchases, etc. 0.00 0.00
Total payments 7,731.35 10,336.84
Net of receipts/(payments) 20,211.59 24,450.73
Cash funds last year end 39,445.95 15,005.22
Cash funds this year end 59,657.54 39,455.95
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## **Statement of assets and liabilities at the end of the year**
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March 31 2022 March 31 2021
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account See Note 2 19657.69 14,478.89
Building society account See Note 3 39999.85 24,967.06
Adjustment 0.00 0.00
Total cash funds 59,657.54 39,445.95
Non monetary assets for charity's own use
Land and buildings See Note 1 206,100.00 206,100.00
Motor vehicles - Minibus 2,000.00 4,000.00
Scouting equipment, furniture etc See Note 1 13,500.00 13,500.00
Sub total 221,600.00 223,600.00
Contingent liabilities and future obligations 0.00 0.00
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**Note 1. The Group's assets have not been revalued for some considerable time but this will be addressed in the 2022/23 financial year.**
**Note 2. The Group has now changed banks and can access this Bank Account on line and can now make arrangements for online transactions with dual authority.**
**Note 3. The large balance in the building society is earmarked for our new roof that is hoping to be done summer 2022.**
Signature
Print Name PHIL BALDACCHIO-STEWARD Chair JESS WILSON Treasurer
## **Independent Examiner's Report to the Trustees of the ELVINGTON** . **SCOUT GROUP**
I report on the accounts of the Group for the year ended 31[st] March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
## **Respective responsibilities of Trustees and Examiner**
The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts (under Section 145 of the Charities Act);
- To follow the procedures laid down in the General Directions given by the Charity
- Commissioners (under Section 145(5)(b) of the Charities Act); and
- To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with Section 130 of the Charities Act ;and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: _ Graeme Taylor___________________________________ Name: Graeme Taylor Address: .......48 Horsfield Way, Dunnington, York, YO195RH Date: _25[th] April 2022
**LT700006 (1[st] February 2017)**