Elvington Scout Group, Financial report by Treasurer, period 1st April 2020 to 31[st] March 2021.
This period spans the COVID 19 pandemic and so the financial state of the Group’s funds is very unpredictable, also during this time it was realised that we needed a new roof, so funds were raised for this, and tenders for the job put out.
For these large projects we rely on committee members to submit applications for grants which you can see in the accounts.
Of note are a £2500.00 grant from Wheldrake Ward and £1000.00 grant from Elvington Parish Council to put towards the cost of the new roof. (Total cost in excess of 30k), and then when COVID 19 happened a total of £19431.00 COVID 19 grants.
Income in the COVID 19 period was restricted due to suspending membership fees for a term, us not being able to hire out our Scout Hut to other users and us not being able to hold our biggest fundraiser of the year in Bonfire Night. Due to the hut not being used for a period of time, people didn’t tend to bring their paper recycling, so this income was vastly reduced, this also coincided with the City of York Council changing the recycle bins.
Due to the restrictions, we did however, manage to fundraise in other ways in order to get back some lost income as well as an anonymous donation to us of £5000.00
As the Scout Hut wasn’t being used regularly for a time and then having to hold sessions outside, a lot of maintenance was done on the grounds around the building increasing the expenditure. This then increased further when we were allowed inside and so hired a cleaner for the building as well as having to buy PPE. However, due to this same reason, some usual expenditure didn’t happen due to lack of camping, activities etc.
No monies were borrowed from any other sources.
Normal running costs applied in the period, ranging from safety checks, electrical safety checks, utilities, minibus costs and other essential and regulatory checks/reports.
Jessica Wilson
Group Treasurer 2020/2021
Elvington Scout Group Receipts and Payments Account
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Year start date Year end date
For the year from 1-Apr-20 To 31-Mar-21
Receipts and payments
2020/21 2019/20
Unrestricted
Unrestricted funds
funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 3,879.08 4,470.00
Less:Membership subscriptions paid on (National/County/Area/District) 2,892.00 2,107.50
Net membership subscriptions retained 987.08 2,362.50
Donations. HSBC£500, parents £353, anonymous donation £5000 5853.00 3,093.19
Activities including Camps 615.00 988.00
Gift Aid 1167.80 1,088.79
Hiring of H.Q./Equipment 232.26 857.00
AGM Income 0.00 178.77
Tuck shop 0.00 120.12
Uniform 143.00 0.00
Others. Npower wayleave£2.30 , Poppies £140, james stead refund £500
35.30
642.30
Sub total 9,640.44 8,723.67
Grants
Maintenace grant (roof repairs) 3,500.00 0.00
Other grants 19,431.00 750.00
Sub total 22,931.00 750.00
Fundraising (gross)
Bags 2 School 0.00 78.00
Bonfire 0.00 1,285.00
Easyfundraising 57.46 93.96
Paypal 359.37 0.00
Bob a job £260, Skipwith Trail £82, boxathon £160, wood £50, egg comp £2 554.00 0.00
Daffodils 1,069.20 700.00
Paper Recycling 148.43 897.84
Sub total 2,188.46 3,054.80
Investment income
Bank interest 0.00 0.00
Building Society interest 27.67 0.00
Sub total 27.67 0.00
Total Gross Income 34,787.57 12,528.47
Asset and investment sales, etc. 0.00 0.00
Total receipts 34,787.57 12,528.47
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Elvington Scout Group Receipts and Payments Account
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Year start date Year end date
For the year from 1-Apr-20 To 31-Mar-21
Receipts and payments
2020/21 2019/20
Unrestricted
Unrestricted funds
funds
£ £
Payments
Charitable Payments
Youth programme and activities 357.50 610.87
Adult support and training 0.00 0.00
Water and Sewerage 27.47 25.35
Electricity and Gas 575.82 1,659.67
Internet
196.56 163.42
Insurance
424.78 390.42
Rates (1.4.20/31.3.21 REFUND)
-87.40 87.40
Repairs and Renewals 3150.03 538.13
Materials and equipment 2686.59 183.70
PPE/Cleaning 504.26 0.00
Printing £143.86 / Photocopying / Postage £28.81 / Stationery 172.67 220.25
Camp costs (food etc) 70.80 1,412.02
Uniforms
60.48 102.24
AGM and trustee expenses 87.08 170.86
Section Expenses Gifts 0.00 0.00
Badges & Membership Packs inc. neckers/woggles etc 756.24 901.16
Minibus Tax & Insurance
994.51 989.58
Minibus Repairs & MOT Test 77.00 350.60
Fuel - Mower/Strimmer/Minibus
0.00 154.00
Others. Poppies £140
140.00 547.78
Sub total
10,194.39 8,507.45
Fundraising expenses
Bonfire 0.00 533.85
Remembrance Day 0.00 20.00
Other fundraising costs - Daffs £32.45, camp parents refund £110
142.45 7.98
Sub total
142.45 561.83
Total Gross Expenditure 10,336.84 9,069.28
Asset and investment purchases, etc. 0.00 3,000.00
Total payments 10,336.84 12,069.28
Net of receipts/(payments) 24,450.73 459.19
Cash funds last year end 15,005.22 14,546.03
Cash funds this year end 39,455.95 15,005.22
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Statement of assets and liabilities at the end of the year
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March 31 2021 March 31 2020
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account See Note 2 14478.89 6,065.83
Building society account 24967.06 8,939.39
Adjustment 0.00 0.00
Total cash funds 39,445.95 15,005.22
Non monetary assets for charity's own use
Land and buildings See Note 1 206,100.00 206,100.00
Motor vehicles - Minibus 4,000.00 6,000.00
Scouting equipment, furniture etc See Note 1 13,500.00 13,500.00
Sub total 223,600.00 225,600.00
Contingent liabilities and future obligations 0.00 0.00
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Note 1. The Group's assets have not been revalued for some considerable time but this will be addressed in the 2021/22 financial year.
Note 2. The Group can access this Bank Account on line but has not made arrangements for any form of online transactions.
Signature
Print Name ALISON STEAD Vice Chair JESS WILSON Treasurer
Independent Examiner's Report to the Trustees of the ELVINGTON . SCOUT GROUP
I report on the accounts of the Group for the year ended 31[st] March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under Section 145 of the Charities Act);
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To follow the procedures laid down in the General Directions given by the Charity
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Commissioners (under Section 145(5)(b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with Section 130 of the Charities Act ;and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: _ Graeme Taylor_____ Name: Graeme Taylor Address: .......48 Horsfield Way, Dunnington, York, YO195RH Date: _19[th] April 2021_________
LT700006 (1[st] February 2017)