Registered number: 01830970 **CHEPSTOW AGRICULTURAL SOCIETY UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023** **Chepstow Agricultural Society Unaudited Financial Statements For The Year Ended 31 October 2023** ## **Contents** ||**Page**| |---|---| |Company Information|1| |Accountant's Report|2| |Income and Expenditure Account|3| |Balance Sheet|4| |The following pages do not form part of the statutory accounts:|| |Detailed Income and Expenditure Account|5—6| **Chepstow Agricultural Society Company Information For The Year Ended 31 October 2023** |**Directors**|Mr G W Price| |---|---| ||Mr T J Hicks| |**Secretary**|Mrs M E Jackson| |**Company Number**|01830970| |**Registered Office**|12 Clytha Park Road| ||C/O Bdhc Chartered Accountants| ||Newport| ||Newport| ||NP20 4PB| |**Accountants**|BDHC - Chartered Accountants| ||11 Moor Street| ||Chepstow| ||Monmouthshire| ||NP16 5DD| Page 1 ## **Chepstow Agricultural Society Accountant's Report For The Year Ended 31 October 2023** In accordance with the engagement letter dated , and in order to assist you to fulfil your duties under the Companies Act 2006, we have compiled the financial statements of the company from the accounting records and information and explanations you have given to us. This report is made to the directors in accordance with the terms of our engagement. Our work has been undertaken to prepare for approval by the directors the financial statements that we have been engaged to compile, to report to the directors that we have done so, and to state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Company's directors for our work or for this report. You have acknowledged on the balance sheet as at year ended 31 October 2023 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. Signed ## Date BDHC - Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD Page 2 **Chepstow Agricultural Society Income and Expenditure Account For The Year Ended 31 October 2023** |**TURNOVER**
Other income
Cost of raw materials and consumables
Other charges
**NET DEFICIT**|**2023**
**£**
35,837
1,449
(32,597)
(6,601)
(1,912)|**2022**
**£**
29,755
201
(30,922)
(7,049)| |---|---|---| |||(8,015)| Page 3 ## **Chepstow Agricultural Society Balance Sheet As At 31 October 2023** |Current assets
Prepayments and accrued income
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
Accruals and deferred income
**NET ASSETS**
**RESERVES**|**2023**
**£**
62,298
790|**2022**
**£**
64,407
1,223| |---|---|---| ||63,088|65,630| ||63,088|65,630| ||(450)|(1,080)| ||62,638|64,550| ||62,638|64,550| ## Notes ## 1. **General Information** Chepstow Agricultural Society is a private company, limited by guarantee, incorporated in England & Wales, registered number 01830970. The registered office is 12 Clytha Park Road, C/O Bdhc Chartered Accountants, Newport, Newport, NP20 4PB. ## 2. **Average Number of Employees** Average number of employees, including directors, during the year was as follows: 3 (2022: 3) ## 3. **Company limited by guarantee** The company is limited by guarantee and has no share capital. Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1. For the year ending 31 October 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the micro-entity provisions. On behalf of the board Mr G W Price Director Date Page 4 **Chepstow Agricultural Society Detailed Income and Expenditure Account For The Year Ended 31 October 2023** |**TURNOVER**
Members subscriptions
Gate and Show Day income
Tradestand section
Homecraft section
Dogs section
Livestock section
Horticultural section
Sponsorship
Catering concessions
Vintage section
Donations
**OTHER INCOME**
Other operating income
Interest receivable and similar income
**COST OF RAW MATERIALS AND CONSUMABLES**
Hire of show ground
Marquee costs
Toilets
Show insurance
External signage
Sound services
Catering
Hire crowd barriers
Security
First Aid
Chepstow Lions and Round Table
Stewarding
Badges
ASAO Subscription
Main ring entertainment
External bus hire/minibuses
Waste removal
Programme/banners
**OTHER CHARGES**
_Other direct costs:_
Hire of buggies
Hay bales
Other show expenditure|**2023**
**£**
**£**
5,012
16,633
9,068
109
145
(2,265)
(103)
4,427
2,850
(39)
-
35,837
944
505
1,449
37,286
4,200
13,266
2,750
1,199
1,170
1,200
210
2,055
816
1,560
1,168
240
351
125
2,340
400
553
(1,006)
(32,597)
-
-
388|**2023**
**£**
**£**
5,012
16,633
9,068
109
145
(2,265)
(103)
4,427
2,850
(39)
-
35,837
944
505
1,449
37,286
4,200
13,266
2,750
1,199
1,170
1,200
210
2,055
816
1,560
1,168
240
351
125
2,340
400
553
(1,006)
(32,597)
-
-
388|**2022**
**£**
**£**
5,052
12,134
8,099
709
-
(1,853)
(18)
3,573
2,150
(191)
100
29,755
-
201
201
29,956
3,900
10,837
3,180
1,052
1,068
1,140
363
1,949
547
1,500
500
240
297
111
4,187
360
521
(830)
(30,922)
350
630
691
...CONTINUED| |---|---|---|---| ||944
505||-
201| ||4,200
13,266
2,750
1,199
1,170
1,200
210
2,055
816
1,560
1,168
240
351
125
2,340
400
553
(1,006)||3,900
10,837
3,180
1,052
1,068
1,140
363
1,949
547
1,500
500
240
297
111
4,187
360
521
(830)| |||37,286
(32,597)|| ||-
-
388||350
630
691| Page 5 ## **Chepstow Agricultural Society Detailed Income and Expenditure Account (continued) For The Year Ended 31 October 2023** |General signage
Broadband
Print advertising
_General administration costs:_
Professional indemnity insurance
Website costs
Accountancy fees
Secretarial expenses
Sundry expenses
**NET DEFICIT**|349
480
981|(6,601)|635
-
577|(7,049)| |---|---|---|---|---| ||2,198||2,883|| ||259
133
450
2,563
998||260
117
450
2,405
934|| ||4,403||4,166|| |||||| |||(1,912)||(8,015)| Page 6