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2023-03-31-accounts

South Aston United Reformed Church

Annual Report - Year ended 31 March 2023


Structure, Governance and Management

The Church is a constituent part of the United Reformed Church that was formed by Act of Parliament in 1972. South Aston Church (SAC) is a separately registered charity with a charity number allocation 516837 and therefore complies with the reporting requirements for charities in the preparation of its financial statements as outlined in the Charities Act 1993 and subsequent Statements of Recommended Practice: Accounting and Reporting by Charities (SORPs).

The Church’s business is conducted through the means of quarterly church meetings and an annual general meeting held in May of each year. Elders of the Church meet on a monthly basis to deal with business between Church meetings.

The following committees are responsible for specific elements in the life of the Church:

Finance Buildings and Fire Safety South Aston Youth and Community Work Working with Older People (WWOP)

The Finance Committee has responsibility to prepare annual budgets and associated information necessary for the reporting of the commitments and financial position of the Church. These matters are tendered to the Trustees (Elders) for their consideration along with recommendations as appropriate.

The Finance Committee is made up of the Church Treasurer, a Trustee (Elder), Church Accounts Advisor, Church Centre Co-ordinator and two other persons nominated by the Church meeting.

Appointment of New Officers and Trustees

Members become Trustees on being appointed as Elders. Elders serve a three-year term and retire by rotation and can be re-elected for further terms. All Officers and Committee Members are appointed by the Annual General Church meeting and elected or re-elected annually.

Related parties

The Church is an active participant in the group of Churches from various denominations in the area, known as Aston Churches Working Together.

Objectives and Activities

The objectives of the Church are to advance the Christian religion in accordance with the doctrines, principles and usages of the United Reformed Church in the South Aston area of Birmingham.

Ref. Finance/Accounts/Annual Report 2022-23

Page 1

South Aston United Reformed Church

Annual Report - Year ended 31 March 2023


Members, volunteers and four paid members of staff, which include a Minister, provide guidance, support and outreach to develop these objectives. These are broadly classified as Ministry and Mission, work in the community at large, work with older people and provision of other outreach activities. Numerous activities are carried out at the premises during the week including Local History, English lessons, South Aston Café Active, Wednesday Welcome, etc. Of these paid members of staff the Minister is funded directly from the United Reformed Church of England and Wales.

The ministerial allocation to SAC is 50% with the remaining 50% of time allocated equally between Wilton Road United Reformed Church and Bishop Latimer Church. Whilst this is a joint pastorate each church is a separate entity in both organisational and accounting functions. The Minister also assists other churches in the area.

Finance Review

The Trustees are responsible for preparing financial statements which give a true and fair view of the state of affairs of the Church as at the end of each annual financial period and of the financial activities for that period. In preparing the financial statements they should ensure that they:

The Trustees, who meet monthly, are also responsible for maintaining adequate accounting records, to prepare financial statements that comply with the Charities Act 1993 and sufficient internal controls to safeguard the assets of the Church and to prevent fraud and other irregularities.

The Church’s income and expenditure is below the level requiring an audit by a Registered Auditor. Instead a review by an Independent Examiner is appropriate and in this direction the Trustees have appointed Mrs Gillian Wall to act in this capacity.

Financial Statements

The Financial Statement for the year ended 31 March 2023 has been prepared in compliance with Statement of Recommended Practice: Accounting and Reporting by Charities (SORP) as revised in 2005. The analysis of income and expenditure reflects the classification of activities, together with costs relating to administration. The Church does not sell goods or services for commercial profit but does generate income from hiring of rooms, etc. and other events to help defray expenses.

Ref. Finance/Accounts/Annual Report 2022-23

Page 2

South Aston United Reformed Church

Annual Report - Year ended 31 March 2023


Statement of Financial Activities

In regard to the General Fund account, it will be seen that in the financial year under notice, there was an excess of expenditure over income of circa. £3,200. In noting the large increase in room and hall hire over the 2021/22 financing year, this has been more than offset by substantial maintenance outlay in the church building and also the church flat totalling in excess of £16,000. There were also sizeable increases in both gas and electric services.

The Lunch Club and Outabout accounts mentioned in the previous report have now been closed.

The projects of improved lighting and redecorating of the church sanctuary mentioned in the future plans of the previous report were undertaken during the financial year under notice.

The Church Centre was built in 1973 and we are continuing to address the need to replace or improve items relating to the fabric of the buildings of the centre.

The Elders/Trustees are continually examining the Charity’s finances with a view to seeking means of endeavouring to increase giving and fund raising. Outgoings are constantly under review.

Balance Sheet

The Church Centre buildings, a small area of land in the district of Lozells Birmingham and the Manse are the property of the United Reformed Church of England and Wales and as such are not valued in these accounts.

Reserves

Unrestricted funds are needed to cover continual new works and property maintenance outgoings. In this direction and pursuant to previous stated intention, a new maintenance account was established in recent times. The eighth full year of this account appears in this report.

Sources

The Trustees are continually conscious of the need to provide for funds for the upkeep of the Church Centre buildings and in this regard are constantly seeking innovative and new means of fundraising as has been mentioned earlier in this report.

As was mentioned in earlier in this report the receipts from hire of rooms, etc. shows a substantial recovery during what can be described as the post Covid-19 pandemic period.

Ref. Finance/Accounts/Annual Report 2022-23

Page 3

South Aston United Reformed Church

Annual Report - Year ended 31 March 2023


Future Plans

The post of Development Worker with Older People Practitioner was duly filled during the year in question. However, due to personal circumstances the post occupant resigned from the position in April 2023.

These accounts were accepted and adopted on 6[th] August 2023.

By order of the Trustees

Mrs Ann Tempest - Treasurer and Chair of the Finance Committee

____ Date: ______

Mrs Lynn Purchase - Member of Finance Committee (elected by Church Members)

____ Date: ______

Ref. Finance/Accounts/Annual Report 2022-23

Page 4

South Aston United Reformed Church RECEIPTS AND PAYMENTS ACCOUNTS 2022-2023

Charity No.516837

THE GENERAL FUND - 1st April 2022 to 31st March 2023

THE GENERAL FUND- 1st April 2022 to 31st March 2023
AN UNRESTRICTED FUND FOR THE GENERAL PURPOSES OF THE CHURCH 2022-2023 2021-2022
RECEIPTS:
A1a - Giving Cash offerings
Envelope offerings
Donations
Tax reclaim on Gift Aid
Fund raising
Savings Club donatedinterest
433.33
10,515.03
4,022.58
2,701.09
0.00
10.20
17,682.23
148.58
9,814.17
4,052.71
2,650.34
0.00
0.28
A1b - Operating Hire of rooms, halls and parking
Caretaking
Office use payments Age
Office use payments Co-ordinator
LunchClubrental(Day CentreFnd)
27,449.09
3,150.50
1,692.00
0.00
0.00
32,291.59
15,660.10
2,999.50
2,991.75
0.00
0.00
A1c - Investments Ground rent on land in Lozells
Bank interest
Church Flat rent
Net dividends on investments
5,125.00
128.53
6,022.00
5,384.07
16,659.60
2,050.00
37.39
5,852.00
5,149.98
A1d - Other From Outabout Club
Ministerial Contribution - Wilton Rd
Ministerial Contribution - Bishop Latimer
Pulpit Supply Reimbursement
Redeemed from COIF to Co-Ord Acc
From Lunch Club Re-imburse
Other
Sale of minibus
Insurance Payments - Loss of Revenue
0.00
597.80
597.80
0.00
0.00
0.00
0.00
0.00
0.00
1,195.60
0.00
775.64
775.64
0.00
3,000.00
29.88
0.00
1,625.59
9,945.93
67,829.02 67,559.48

Page 1

South Aston United Reformed Church RECEIPTS AND PAYMENTS ACCOUNTS 2022-2023

Charity No.516837

THE GENERAL FUND - 1st April 2022 - 31st March 2023

AN UNRESTRICTED FUND FOR THE GENERAL PURPOSES OF THE CHURCH

2022-2023 2022-2023 2021-2022
PAYMENTS: A2a, Fundrse Fundraising costs
A2b CharityURC National Ministry Fund
Ministerial costs
Donations and gifts
MANSE: Water Supply
Insurance
Telephone
Security system
Maintenance
Council Tax
Major Works
WORSHIP: Pulpit supply
Church Music
Worship and Outreach
BUILDING: Cleaning
Cleaning Materials
Church Gas
Church Electric
Water Supply
Insurance
Maintenance
Major Building Maintenance Works
Church Flat costs
ADMIN.: Telephone
Stationery copying and postage
OTHER: Minibus
Church Catering
Church Caretaking
Church Gardening
Equipment
Bank Charges
Other
Trans to Co-ordinators ac. (from General Fund Acc)
0.00
18,111.00
294.50
266.76
382.62
0.00
245.70
85.00
96.60
1,205.50
0.00
840.00
560.00
550.09
5,785.44
2,105.02
3,650.87
3,161.87
969.47
4,012.99
7,807.67
0.00
8,558.93
1,056.42
2,231.46
0.00
48.40
3,052.52
2,529.04
0.00
181.45
10.00
3,250.00
71,049.32
0.00
19,305.00
600.00
400.00
287.75
0.00
292.49
0.00
721.39
1,165.45
0.00
1,040.00
0.00
650.98
2,948.40
1,372.35
3,229.28
2,658.84
453.22
3,695.74
2,616.21
0.00
1,108.56
1,090.78
2,386.67
0.00
32.39
5,240.20
1,279.40
479.98
148.82
20.00
5,000.00
A2c Other
-
Net receipts (payments) for the year
Combined cash & bank assets, 1st April 2022
Combined cash & bank assets, 31st March 2023
71,049.32
-3,220.30
28,750.16
25,529.86
71,049.32 58,223.90

Page 2

South Aston United Reformed Church RECEIPTS AND PAYMENTS ACCOUNTS 2022-2023

Charity No.516837

LUNCH CLUB - 1st April 2022 to 31st March 2023

A RESTRICTED FUND FOR THE CHURCH'S COMMUNITY WORK WITH ELDERLY PEOPLE

2022-2023
2021-2022
2022-2023
2021-2022
RECEIPTS:
PAYMENTS:
B1a Grants External grant funding
Donations
Fundraising and donations
0.00
0.00
0.00
0.00
0.00
0.00
0.00
B1b Charity Meals sold to diners
Meals sold to volunteers
Tea and Coffee sales
History Group Subs
Donation SAURC Minibus Repairs
0.00
1,133.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
B1c Investmnt
B2a Fundrse 0.00
1,133.00
B2b Charity Food purchased
Minibus Costs
Equipment and repairs
Monies xfrd to Café Active Acc
15/6/22 TSB Account Closed
Monies transferred to Café Active/WW
15/8/22 Cash Float
Monies transferred to Café Active/WW
Net receipts (payments) for the year
Monies held (cash & bank a/c), 1st April 2022
Balance (cash & bank a/c), 31st March 2023
Cash Float
ASSETS at 31st March 2023
Bank Balance TSB
B2b Charity Food purchased
Minibus Costs
Equipment and repairs
Monies xfrd to Café Active Acc
15/6/22 TSB Account Closed
Monies transferred to Café Active/WW
15/8/22 Cash Float
Monies transferred to Café Active/WW
0.00
805.20
0.00
25.00
0.00
124.30
0.00
1,285.92
152.92
0.00
359.43
0.00
512.35
512.35
2,240.42
-512.35
512.35
0.00
0.00
0.00
0.00
512.35
2,240.42

Page 3

South Aston United Reformed Church RECEIPTS AND PAYMENTS ACCOUNTS 2022-2023

Charity No.516837

AGE FUND - 1st April 2022 to 31st March 2023

2022-2023 2022-2023 2021-2022
RECEIPTS:
B1a Grants Grant from B'ham City Council (Partnership)
Fundraising
Donations
PAYMENTS:
B2b Charity Salary (Development Worker)
Employer's N.I. Contribution
Employer's Pensions Contribution
Office Use Payment (to Gen. Fund)
Desk Space Admin Support (to Gen Fund)
Admin Support (to Co-Ord Account)
Supervision Payment (to Minibus Fund)
DBS Check
Bank Charges
Net receipts (payments) for the year
Monies held at bank at 1st April 2022
Balance at bank on 31st March 2023
18,780.00
0.00
0.00
26,492.50
0.00
0.00
18,780.00 26,492.50
12,020.00
0.00
360.60
892.00
800.00
390.00
1,664.00
38.00
0.00
17,758.33
0.00
532.80
2,529.25
462.50
1,828.50
1,586.00
0.00
0.00
16,164.60
2,615.40
14,688.31
17,303.71
16,164.60 24,697.38

OUTABOUT CLUB ACCOUNT - 1st April 2022 to 31st March 2023

A RESTRICTED FUND FOR THE CHURCH'S COMMUNITY WORK WITH ELDERLY PEOPLE

2022-2023 2022-2023 2021-2022
RECEIPTS:
Outabout
Other Transport Donations
Donations
PAYMENTS:
Fuel Costs
5/5/22 TSB Account Closed
Monies transferred to Café Active/WW
15/8/22 Cash Float
Monies Transferred to Café Active/WW
Net receipts (payments) for the year
Monies at bank and Cash 1st April 2022
Monies at bank and Cash 31st March 2023
Cash Float
ASSETS at 31st March 2023
Bank Balance
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
56.30
123.24
0.00 0.00
25.01
0.00
0.00
179.54
-179.54
179.54
0.00
0.00
0.00
0.00
179.54 25.01

Page 4

South Aston United Reformed Church RECEIPTS AND PAYMENTS ACCOUNTS 2022-2023

Charity No.516837

SOUTH ASTON YOUTH & COMMUNITY WORK ACCOUNT - 1st April 2022 - 31st March 2023

A RESTRICTED FUND FOR THE CHURCH'S YOUTH AND COMMUNITY WORK

RECEIPTS
Bank Interest
Local Pantry
Funeral Offertry
Junior Church
Tree Planting Appeal (Jubilee)
DEC Earthquake Appeal
Commitment for Life
Gifts and Donations
MacMillan Appeal
Gifts to support a Family
PAYMENTS
John Taylor Hospice
Junior Church
Local Pantry
Tree Planting Appeal (Jubilee)
DEC Earthquake Appeal
Gifts to support a Family
Gifts and Donations
Commitment for Life
MacMillan Appeal Out
Net receipts (payments) for the year
Monies held at bank and cash at 1st April 2022
Combined Cash and Bank Assets 31st March 2023
ASSETS AT 31st March 2022 Cash Float
Bank Balance - Current Acc
Bank Balance - Deposit Acc
2022-2023
0.33
1,000.00
0.00
120.00
185.00
225.00
558.93
0.00
0.00
0.00
2022-2023
0.33
1,000.00
0.00
120.00
185.00
225.00
558.93
0.00
0.00
0.00
2021-2022
0.12
0.00
0.00
340.00
0.00
0.00
335.34
315.00
887.50
410.00
2,089.26
0.00
8.65
1,000.00
185.00
225.00
0.00
0.00
558.93
0.00
2,089.26 2,287.96
0.00
132.74
0.00
0.00
0.00
410.00
315.00
355.34
887.50
1,977.58
111.68
1,353.27
1,464.95
24.00
1,360.19
80.76
1,464.95
1,977.58 2,100.58

CHURCH CO-ORDINATOR ACCOUNT - 1st April 2022 - 31st March 2023

A RESTRICTED FUND FOR THE WORK OF THE CHURCH'S CO-ORDINATOR

RECEIPTS
Grant from Church COIF Deposit Acc
From South Aston URC General Fund
Donations
Admin Support from Age Account
Reimbursement of Pension from Age Account
PAYMENTS
Salary Church Co-ordinator
Employers N.I.
Employers Pension Payment
Payment for Age Pension (Direct Debit)
Employees N.I. Caretaker
Office Accom. To SAURC General Fund
Net receipts (payments) for the year
Monies held at bank and cash at 1st April 2022
Combined Cash and Bank Assets 31st March 2023
2022-2023
0.00
3,250.00
0.00
390.00
961.60
2022-2023
0.00
3,250.00
0.00
390.00
961.60
2021-2022
5,000.00
0.00
0.00
1,828.50
1,420.74
4,601.60
7,166.74
0.00
0.00
961.60
0.26
0.00
4,601.60 8,249.24
7,068.04
0.00
30.18
1,420.74
0.00
0.00
8,128.60
-3,527.00
8,131.74
4,604.74
8,128.60 8,518.96

Page 5

South Aston United Reformed Church RECEIPTS AND PAYMENTS ACCOUNTS 2022-2023

Charity No.516837

SOUTH ASTON MAINTENANCE ACCOUNT - 1st April 2022 - 31st March 2023

A RESTRICTED FUND FOR THE MAINTENANCE OF THE BUILDING

2022-2023
RECEIPTS
No Receipts
0.00
0.00
PAYMENTS
Church Sanctuary Lighting
1,600.00
Fire Door Installation Small Hall 50% Deposit
3,834.00
Church Sanctuary Re-decoration
3,264.00
Fire Escape Path Large Hall
1,896.00
10,594.00
Net receipts (payments) for the year
-10,594.00
Monies held at bank and cash at 1st April 2022
36,350.14
Combined Cash and Bank Assets 31st March 2023
25,756.14
CAFÉ ACTIVE ACCOUNT (WEDNESDAY WELCOME) 1st April 2022- 31st March 2023
A RESTRICTED FUND FOR THE RUNNING OF THE CHURCH'S CAFÉ PROJECT
2022-2023
RECEIPTS
Transfer from Lunch Club
0.00
Donations
1,127.00
Donations - Ladywood NNS
2,000.00
Takings
1,460.57
Transfer from Outabout BACS
56.30
Transfer from Outabout Cash
123.24
Transfer from Lunch Club BACS
152.92
Transfer from Lunch Club Cash
359.43
5,279.46
PAYMENTS
Volunteer Exes (chq))
25.50
Volunteer Exes (from takings)
242.70
Food (from takings)
1,625.49
Food (chq)
57.67
Equipment Cash
274.95
Equipment Cheque
461.87
Activity Cash
445.00
Activity Chq
25.00
Advertising Posters
20.00
3,178.18
Net receipts (payments) for the year
2,101.28
Monies held at bank and cash at 1st April 2022
4,225.65
Combined Cash and Bank Assets 31st March 2023
6,326.93
Assets at 31st March 2023
Cash Float
102.39
Bank Balance
6,224.54
6,326.93
2022-2023
0.00
2022-2023
0.00
2021-2022
0.00
0.00
1,600.00
3,834.00
3,264.00
1,896.00
0.00 0.00
0.00
0.00
0.00
0.00
10,594.00 0.00
2021-2022

A RESTRICTED FUND FOR THE RUNNING OF THE CHURCH'S CAFÉ PROJECT
RECEIPTS
Transfer from Lunch Club
Donations
Donations - Ladywood NNS
Takings
Transfer from Outabout BACS
Transfer from Outabout Cash
Transfer from Lunch Club BACS
Transfer from Lunch Club Cash
PAYMENTS
Volunteer Exes (chq))
Volunteer Exes (from takings)
Food (from takings)
Food (chq)
Equipment Cash
Equipment Cheque
Activity Cash
Activity Chq
Advertising Posters
Net receipts (payments) for the year
Monies held at bank and cash at 1st April 2022
Combined Cash and Bank Assets 31st March 2023
Assets at 31st March 2023
Cash Float
Bank Balance
1,285.92
350.00
0.00
639.52
0.00
0.00
0.00
0.00
5,279.46
25.50
242.70
1,625.49
57.67
274.95
461.87
445.00
25.00
20.00
5,279.46 2,275.44
0.00
1.00
464.70
0.00
147.75
0.00
0.00
0.00
28.38
3,178.18
2,101.28
4,225.65
6,326.93
102.39
6,224.54
6,326.93
3,178.18 641.83

Page 6

South Aston United Reformed Church RECEIPTS AND PAYMENTS ACCOUNTS 2022-2023

Charity No.516837

OTHER MONIES HELD:

Communion Fund
INCOME
EXPENDITURE
Net receipts (payment) for the year
Assets at 1st April 2022
Assets at 31st March 2023
Bequest Fund
INCOME
EXPENDITURE
Net receipts (payment) for the year
Assets at 1st April 2022
Assets at 31st March 2023
This is a restricted fund in which is
held donations given at Holy
Communion and expended by the
Minister for pastoral and community
gifts.
This is a restricted fund in which is
placed money bequeathed to the
church for expending on special
projects in the Church Centre for the
benefit of the disabled, aged, hard of
hearing and so on attending the
premises.
2022-2023
2021-2022
131.44
41.71
210.00
220.00
-78.56
-178.29
314.82
236.26
0.00
0.00
0.00
0.00
0.00
0.00
585.62
585.62

Page 7

South Aston United Reformed Church RECEIPTS AND PAYMENTS ACCOUNTS 2022-2023

Charity No.516837

STATEMENT OF ASSETS & LIABILITIES at 31st March 2023

TSB Perry Barr Current/Deposit a/c
COIF deposit account
Cash in hand
Lloyds Bank Accounts
COIF and Deposit Acc (other monies)
Representing balances on the following funds:
General (unrestricted) Fund
Lunch Club
Age Fund
Outabout Club
Youth and Communities Fund
Co-Ordinators Account
Maintenance Fund
Café Active
Communion Fund
Bequest Fund
2022-2023
39,829.96
4,444.56
126.39
36,585.42
821.88
2021-2022
40,609.82
4,367.14
1,121.96
48,092.24
900.44
81,808.21 95,091.60
25,529.86
0.00
17,303.71
0.00
1,464.95
4,604.74
25,756.14
6,326.93
236.26
585.62
28,750.16
512.35
14,688.31
179.54
1,353.27
8,131.74
36,350.14
4,225.65
314.82
585.62
81,808.21 95,091.60
D3a INVESTMENT ASSETS:
735 M&G Charifund income units
2,000 Royal and Sun Alliance Preference Shares
18420.893 Jupiter Fund Mgrs (formerly Old Mutual)
40363.81 COIF Income and Growth Units
Value as at 1st
April 2022
Value as at
31st March
2023
Difference in
Value
11,610.87
10,901.30
-709.57
2,120.00
2,040.00
-80.00
22,972.67
19,371.73
-3,600.94
134,350.15
127,707.91
-6,642.24

Value as at
31st March
2023
Difference in
Value
171,053.69
160,020.94
-11,032.75

D3b FUNCTIONAL ASSETS:

Church Centre Premises in Upper Sutton Street, Aston, Birmingham (freehold with a restrictive covenant) Manse at 155 Victoria Road, Aston, Birmingham (freehold with a restrictrive covenant)

Contents of the Church Centre premises including organ, furniture, kitchen, office and audio equipment, etc.

D2 LIABILITIES:

NOTE:

These accounts have been prepared on the "receipts and payments" basis. They were approved by the Trustees

Ann Tempest, Treasurer

Page 8

INDEI PENDANT EXAMINEI RS REPORT Report on the financial statements of South Aston United Refornied Church for the year ended 31 March 2023 which are set out on pages one lo eight of the accounts on the G¢n¢ral Fund, Church Co-ordinators Account, Lunch Club Account, Outabout Club Account, Age Accounl, Youth and Community Work Account, Communion Fund, Bequest Fund, Café Active and Maintenance Account. Respective responsibilities The Church is responsible for th¢ weparation of the financial slalcments, and considers that the audit requirement of Section 144(2) of the Charities Act 2011 (th¢ Act) does not apply. It is my responsibility to state, on the basis of procedur¢s specifEed in thc General Directions given by th¢ Charity Commisskoners under Section 145{5) of the Act, wheiher particular matters have come to my attention, Ba8is of Independent Examiner's statenlent My examirvation was cairied out in accordance with General Dkr¢ctions of ihe Charity Con)n)issioners. An ¢xamination includes a rcvicw of the accounting records kepi by the charity and a comparison of thc a¢¢owits pi"e8ented with records. It also includes consideration of ally unu8ual ilems or ditsLlosures ill the financial statetnents, and seeking explanations concerning any such matters. The procedures undertakcn do not provide all the evidence that would be requiTed in an audit. and consequently I do nut express an audit optnion on ihe vtew given by the fmancial 8tatetnents. Independent ExamiD¢r's 8taten)ent In comi¢ction with my examination of the church funds, nothing came to my attention which gav¢ me cause to believe otherwisc than that the financial staternvnts accord with the accounting rccords of the church, and that those records satisfied Èh¢ requiitmcnts of the Act. l am not aware of any matter to which attentlon should be drawn in ord¢r to enable a proper understanding of the firtancial statements to be reached. Signed 406, Sutton Road Walsall WS5 3BA Date: