|Agenda item|Minutes of Bicker Village Hall Management Committee
**AnnualGeneralMeeting**
**Thursday 16th May 2024 7,30pm **|| |---|---|---| |Present|Kathryn Kelly (in the Chair), Claire Fovargue (Secretary), Steve Bamford (Treasurer,
Elizabeth Benjamin,Sonia Pallett,Rita Rowe,Sheila Wing|| |Apologies|Georgie Machin,AmyGoodacre|| ||The Minutes of the previous AGM of Bicker Village Hall Management Committee for
May2023 were agreed as an accurate record.|| |Presentation
and Adoption of
the accounts.|The treasurer, Steve Bamford, presented a copy of the Annual Financial Statement
for the year ending 31stMarch 2024.
**Steve provided a paper copy for everyone’s records.**
Claire will email copies of the accounts to the Charity Commission and complete the
annual return of accounts.
Everyone thanked Stevefor his extremelyhard work over the lastyear.|| |5. Secretary
report.
Claire Fovargue|The following tasks have been completed over the last year:
•
Completing two applications for funding
•
Liaising with the insurance company
•
Completing the annual return of accounts and yearly declaration for the
Charity Commission.
•
Preparing the minutes and agendas for each meeting
•
Receiving correspondence on matters relating to the Village Hall
•
Updating policies and keeping the committee informed of any changes
•
Completing various surveys for the charity commission and other organisations
•
Liaising with Boston Borough Council on issues relating to the hall
•
Updating policies and keeping the committee informed of any changes
•
Completing the waste declaration
•
Applying for rate reductions
•
Receiving and printing emails to share at meetings
Finally, I would like to thank everyone all committee members who support me in my
role.|| |6.The Chairman’s
report
.|The Chairman’s Report on behalf of Kathryn Kelly
It has been great to see that the hall being used and providing activities for our
community; this is one of the most important functions of the hall.
The Chairman’s report also gave a number of thanks, this included:
•
The community for their support
•
Steve Bamford and preparing the accounts. His role is a huge and is making
such a big difference to the success of the hall
•
Sheila for her role as Vice Chair and stepping us as Chair
•
Sheila for representing the bowls club and supporting the hall
•
Rita for representing the Methodist Church and supporting the hall
•
Sonia for representing the WI and in her hard work in her role as Booking
Secretary
•
Georgie, for organisingthe Bicker Tea Partyand supportingthe hall|| • Elizabeth for representing the church and supporting the hall • The representatives from the clubs and societies and the service that the clubs and societies provide for our community. • Amy Goodacre- for being the Child Protection/ Vulnerable Person’s nominated person and organising the children’s Christmas party • Claire Fovargue for her role as Secretary The committee continue to and follow the aims of constitution by looking after, promoting the hall and encouraging it to be used by the community it serves. The Chairman’s report thanked everyone for their continued support and hard work over the past year. It identified that the hall continues to be an asset to Bicker and is a success within the community. 7. Nominated St Swithun’s Church Elizabeth Benjamin members for the Methodist Chapel Rita Rowe coming year. ~~cen~~ Bicker Parish Council Kathryn Kelly W.I. Sonia Pallett Bicker Tea Party Georgie Machin Children’s Tea Party Amy Goodacre Bicker Bowling Club Sheila Wing Bicker United Charity Vacant **All in Favour** 9. Election of Officers. ~~Lsal~~ **Office Nominated Proposed Seconded** Chair Kathryn Kelly Claire Fovargue Sheila Wing Vice-Chair Sheila Wing Claire Fovargue Elizabeth Wing Treasurer Steve Bamford Sheila Wing Kathryn Kelly Secretary Claire Fovargue Sonia Pallet Steve Bamford Booking Secretary Sonia Pallet Georgie Machim Rita Rowe **All in Favour** 10. Election of Chairman, Vice-Chairman, Treasurer, Secretary, Booking Secretary, standing Committee. ~~#22~~ **All in Favour** 11. To review • Vulnerable Persons Policy (nominated person- Amy Goodacre) Policy • Equal Opportunities Statement Statements. • Volunteer Policy **All in favour to adopt the policies.** Signed ~~p{|~~ B•l•nc• Sh••t M al 31st 2024 Openin8 BalaKe Improvefflents 148,491 148A94 148,494 Openlry Balance Addrtlons 6336 14600 21.195 7.43$ 21,105 7.435 929 18A87 154.999 Cash at 8ank Cash In Hand 912 306 47.322 202J21 Swdry Cretht(vs 174 202.153 Ca￿1 P£count OpenSn8 8•lar Jrpluql(kn) for the Year 153 -154 202.153 205.09) p¥e3 Hlre of H•ll 81n80 Chrlstmas Fayre Grants Re¢dved 6,133 5.764 6,042 4.740 370 122 421 1.276 237 1.622 Bank Interest Recelwd Us￿1 1,174 14880 Insurance Watef Rates C¢wndl Tax IM72 1.767 49 3.7C 3,791 aeanees Ways 240 240 Treasurees Honornrlum Accountsncy Reupholstery C05ts iz & 8ln80 Costs Adverdsin8 and StatOMery Rep*$ Renewals and Maintenanc 7,792 aeanI￿ and ￿ThIrfes Gardener and Gr￿￿.$ Wa8e Ucence Fee Deweclatlon 31 4.951 291 120 136 929 *41 14.614 154 pa8e 2