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Trustees’ ! Annual Report
For the period
From (start date)| 0 }1 Jo ||2_|4 |toenddate 3 fx Jojs j2_|5_|
Charity name Huddersfield South West District Scout Council
Registered charity number (if any) | sl al ol sl ol o
HQ registration number lala of ot 7 td
Charity’s principal address 88, Thornhill Avenue,
Huddersfield,
West Yorkshire
| Pstcode |x fo | a] alo lo |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting foraRegistered Charity with a charity regulator)
Trustee Dates acted if not for
Name whole year
1 District Chair |
2|__sPeterHaigh3 Janet Bell _—S|—(DistrictDistrict TreasurerTrustee | 1/4/24 to 8/7/24
4 Graham Smith District Trustee ||
5 Claire Fletcher District Trustee |
6 Emily Walker District Trustee |
7 District Trustee |
8 Martin Wood District Trustee |
9 District Trustee |
10 District Trustee [|
11 Janet Haigh District Trustee |~Y
12 John Roebuck District Trustee |
) a ae CS
., S Sa Se SS
- — a a Ea
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type ofadvisor [| Name _—i
asce:TSC
i [anne] GsSSS
aSeSS
--SSSESS
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1 LT700001 (27 February 2024)
Description of the charity’s trusts
| Typeofgoverningdocument | TheDistrict'sgoverningdocumentsarethoseoftheThe ScoutAssociation. Theyconsist ofa Royal Charter,which in turn gives authority totheByeLawsofthe Association and The Policy, Organisation and Rules ofThe Scout Association. |
|---|---|
| the charity |
: How the charity is constituted |
| The District is a trust established under its ruleswhich are common to all Scouts. |
|
| Trusteeselectionmethods | TheTrusteesareappointed inaccordancewiththePolicy, Organisation and RulesofTheScoutAssociation. |
| Additionalgovernance issues (optional | information butencouragedasbestpractice) |
| Policies andproceduresadopted for: a) theinductionandtraining oftrustees; b) trustee’considerationofmajorrisks andthesystems andproceduresto manag them |
The District ismanaged bythe District Board of Trustees, the members ofwhich arethe ‘Charity Trustees’ oftheScout Districtwhich isan educational charity.As charitytrustees theyare responsible forcomplying with legislation applicable to charities. This includes the registration, keeping proper accountsand making returnstothe Charity Commission as appropriate. |
| Members ofthe Trustee Board mustcomplete a Scouts Trustee training withinthree months ofjoiningthe Board. |
|
| This DistrictTrusteeBoard existstomakesurethe charity is well-managed, risksareassessed and mitigated, buildings andequipment are ingoodworking order, andeveryone follows legal requirements andthe Organisation's policiesand rules. Their support helps other volunteers run high-quality and safeprogrammes that givesyoung people skills for life. |
|
| Section B | Structure, governance and management (continued) Riskand InternalControl The District Trustee Board has identified themajorriskstowhichthey believe the District is exposed, these have been reviewed andsystems have been established to mitigate againstthem. The main areas of concem that have been identified are: |
| Damagetothe building, propertyand equipment. The District hassufficient buildingsand contents insurance in placeto mitigate against permanent loss. |
|
| 2 LT700001(27February2024) | Injury to leaders, helpers, supporters and members. The Districtthrough themembership fees contributestothe ScoutAssociationsnational accident insurance policy. Risk |
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily reliant upon income from Scammonden Activity Centre. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section, Group or the District as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District but this is unlikely.
Reduction or loss of members. The District provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District.
Risk and Internal Control
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C Objectives and activities The Purpose of Scouting Summary of the objects of the charity set Scouting exists to actively engage and support young people out in its governing document in their personal development, re a empowering them to makea positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
3 LT700001 (27 February 2024)
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Summary of the main activities in The District sections carry out regular activities with Sqirrels,
relation to these objects Beavers, Cubs, Scouts, Explorers and Duke of Edinburgh
training.TheScammonden Activity Centre supports and
promotes Scout Groups and the cost of running the District.
In Addition, the District benefits from Network Scouts for
those aged 18 to 25.
----- End of picture text -----
Additional details of the objectives and activities
The District is managed by Scouting volunteers who give their time and expertise free of charge. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the main achievements of {During the period of this report, the District saw a reduction the charity during the yearjin youth membership of 60, nearly 10% of the total District numbers.This has many reasons including the closure of one long established Scout Group. Plans are in place to have a recruitment drive to increase membership once again. Section E Financial Review Brief statement of the charity’s policy on |Reserves Policy reserves The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The District Trustee Board considers that the District should hold a sum equivalent to 12 months running costs, circa £40,000. The District held reserves of approximately £84,000 at the year end. This is above the level required for operating expenses. However this can be explained by the operating and maintenance costs for Scammonden Activity Centre, as we Carry a liability for repairs and maintenance costs. The District holds designated funds which support Jamboree participants, or supports leader training, or District development projects.
4 LT700001 (27 February 2024)
Further financial review details (optional information)
Investment Policy
The District Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Trustee Board considers the cash flow requirements.
Plans for future periods (details of any significant activities planned to achieve them)
During the year the income at Scammonden Activity Centre }exceeded the expenses due to an increase in bookings. Plans have been put in place to improve promotion and marketing of the Centre which should result in a further
The Trustees declare that they have approved the Trustees’ report above
Signed on behalf of the charity’s trustees
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ont,
Signature(s) | Pao aWineyoe
Full name(s) Philip Anthony Hayhurst Peter Haigh
Secretary, Chair)
Date 119th January 2026
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Position (eg Secretary, Chair)
§ LT700001 (27 February 2024)
Huddersfield South West District Scout Council
Receipts and Payments Accounts Year Ending 31** March 2025
|Receipts||Note|District|| Scammonden|Total|Total| |---|---|---|---|---|---|---| |Page1|||2024/5|2024/5|2024/5|2023/4| |Membership Subscriptions||||||| |MembershipSubscriptions received||1|£29,612.50||£29,612.50|£29,527.50| |MembershipSubscriptions paid|toCounty|2|£59,140.00||£59,140.00|£0.00| ||||-£29,527.50||-£29,527.50|£29,527.50| |Donations received||||||| |Donations||3|£50.00|£0.00|£50.00|£50.00| |Gift Aid|||£0.00|£0.00|£0.00|£0.00| ||||£50.00|£0.00|£50.00|£50.00| |Grants|||£0.00|£0.00|£0.00|£0.00| |Investment income||||||| |Bank Interest|||£749.04|£1,225.44|£1,974.48|£1,674.98| ||||£749.04|£1,225.44|£1,974.48|£1,674.98| |RentalIncomefromScammonden||||||| |Income forbookings (SAC)||||£20,295.00|£20,295.00|£11,455.00| |Shopand Badge Sales||||||| |ScammondenShopSales||4||£2,124.45|£2,124.45|£1,337.22| |District Badge Sales||5|£93.50||£93.50|£805.01| ||||£93.50|£2,124.45|£2,217.95|£2,142.23| |Youth Activities||||||| |Jamboree 2023 - received from participants|||£0.00||£0.00|£1,620.00| |Jamboree 2023 - paid toCounty|||£0.00||£0.00|-£3,220.50| |IncomefromYouth Activities||6|£8,195.40||£8,195.40|£10,361.57| ||||£8,195.40||£8,195.40|£8,761.07| |HistoricAdjustments||7|£600.00|£750.00|£1,350.00|£0.00| |[Carriedforward|||||819,899.56|£24,304.89|4,555.33|£53,610.78||
Huddersfield South West District Scout Council
Receipts and Payments Accounts Year Ending 31** March 2025
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|||||||||
|---|---|---|---|---|---|---|---|
|Payments|Note|District|Scammonden|Total|Total|
|Page 2|2024/5|2024/5|2024/5|2023/4|
|Costs|
|Operating|Costs|(SAC)|8|£14,032.39|£14,032.39||£14,020.88|
|Improvement|Costs (SAC)|9|£2,531.64|£2,531.64|£5,393.83|
|Scammonden Shop Costs|4|£1,277.06|£1,277.06|£738.49|
|District|Badge Shop Costs|5|£90.72|£90.72|£745.12|
|Youth|Events|6|£8,288.00|£8,288.00|£9,177.31|
|Adult Support and Training|£0.00|£0.00|£0.00|
|District|Insurance|£166.00|£166.00|£166.00|
|District|Equipment|£75.00|£75.00|£105.90|
|Travel Costs|£0.00|£4.05|£4.05|£39.60|
|Uniform|and|Certificates|£0.00|£0.00|£108.70|
|Phone,|Postage|and|Stationary|£0.00|£1.65|£1.65|£1.95|
|Publicity|£0.00|£60.00|£60.00|£193.73|
|Room|Hire|£250.00|£250.00|£250.00|
|AGM|& Trustee|Expenses|£10.00|£10.00|£10.00|
|Bank Service Charges|£75.65|£71.40|£147.05|£144.00|
|Sundries|and|Expenses|£116.01|£360.00|£476.01|£181.84|
|£8,980.66|£18,428.91|£27,409.57|||£31,277.35|
|Receipts|(from|Page one)|-£19,839.56|£24,394.89|£4,555.33|||£53,610.78|
|-ReceiptslessPayments||||828,820.22|85,965.98|-£22,854.24||£22,333.43|
|Less|Membership|payment|to County of|
|Less|Badge Shop Old|Stock Write|Off|5|-£801.77|-£801.77|
|[ReceiptstessCosts|||S||944|85,965.98|25,871.49|||-£7,194.07 ||
|[ReservesCarriedForward =| S||CC*«é|BA,|279.03 ||£78,407.54|
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Huddersfield South West District Scout Council Receipts and Payments Accounts Year Ending 31* March 2025
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|||||||
|---|---|---|---|---|---|
|Notes|Total|Total|
|Page3|2025|2024|
|Note 1|- Subscriptions|
|2nd Colne Valley|-7%|£2,214.50|£2,371.50|
|4th|Golcar|7%|£7,828.00|£7,347.00|
|14th|Marsden|12%|£4,377.50|£3,906.00|
|17th|Linthwaite|-13%|£3,141.50|£3,627.00|
|33rd|Slaithwaite|.|2%|£5,562.00|£5,440.50|
|39th|Parkwood|-100%|£0.00|£511.50|
|43rd Crosland|Moor|1%|£2,781.00|£2,743.50|
|45th|Newsome|4%|£3,708.00|£3,580.50|
|Membership|- Young People|
|2nd|Colne Valley|-16%|43|51|
|Ath|Golcar|-4%|152|158|
|14th|Marsden|1%|85|84|
|17th|Linthwaite|-22%|61|78|
|33rd|Slaithwaite|-8%|108|117|
|39th|Parkwood|-100%|0|11|
|43rd|Crosland|Moor|-8%|54|59|
|45th|Newsome|-6%|72|PL|
||S||
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Note 2 - Subscription Payments
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|||||||
|---|---|---|---|---|---|
|The accounts do not show any payments|of subscriptions to County during the 2023/24 financial year.|A BACS payment|
|of £29,527.50 was created on Thursday 28th|March 2024,|but due to bank holidays and the weekend|it did|not clear|until|
|Tuesday 2nd April 2024. This was shown as an outstanding liability in the final page of the previous accounts and also|
|produced|an|artificially high|bank|balance.|
|Note 3|- Analysis of Donations|Received|
|SWEAT|- Golcar|Lily Day|£50.00|£50.00|
|£50.00|£50.00|
|Note 4 - Scammonden Shop|||
|Sales|£2,124.45|£1,337.22|||
|Costs|-£1,227.40|-£780.04|||
|Surplus|£897.05|£557.18|
|Margin %|42.23%|41.67%|||
|||
|Note 5 -District Badge Sales|
|Sales|£93.50|£805.01|
|Costs|-£90.72|-£745.12|
|Surplus|£2.78|£59.89|
|Margin %|2.97%|7.44%|
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District Badge Stock £801.77 has been written off the value of the badge stock. This is all the stock which has been unsold for at least five years and includes everything except the combined District and County badges. Efforts are being made to sell this dead stock and any income will be shown in future accounts.
Huddersfield South West District Scout Council
Receipts and Payments Accounts Year Ending 31°t March 2025
| Notes | Total | Total | |||
|---|---|---|---|---|---|
| Page4 | 2025 | 2024 | |||
| Note6-Youth Activities | |||||
| Income | Costs | Surplus | Surplus | ||
| SquirrelActivities | £0.00 | £0.00 | £0.00 | £0.00 | |
| BeaverActivities | . | £0.00 | £0.00 | £0.00 | £0.00 |
| CubActivities | £0.00 | £0.00 | £0.00 | £0.00 | |
| ScoutActivities | £1,000.00 | -£1,135.00 | -£135.00 | £57.53 | |
| ExplorerActivities | £2,259.00 | -£2,582.76 | £323.76 | £242.85 | |
| Multi Section Activities | £0.00 | -£250.00 | -£250.00 | -£150.00 | |
| DukeofEdinburgh Expeditions | £4,936.40 | -£4,320.24 | £616.16 | £1,033.88 | |
| £8,195.40 | -£8,288.00 | -£92.60 |
Note 7 - Historic Adjustments
In 2018/19 £600 was raised towards the deposit on a trip to Morocco and has been shown within Liabilities ever since. Due to Covid this trip never went ahead, so this money has been transferred to general funds to financially assist other activities.
A review of the Scammonden Activity Centre deposits held within our Liabilities has been carried out and compared with the Booking Secretary's records. There was excess of £750 which has accumulated over a number of years and has been transferred to Scammonden funds.
| Note8 -AnalysisofOperatingCosts(Scammonden ActivityCentre) | ||
|---|---|---|
| Rent&Water | £1,185.00 | £1,062.75 |
| Light& Heat | £5,688.76 | £6,979.20 |
| Insurance | £3,594.94 | £3,264.78 |
| Refuse collection | £611.87 | £0.00 |
| Cleaning, Domestics& Laundry | £2,951.82 | £2,550.69 |
| Marketing&Sundries | £0.00 | £163.46 |
| £14,032.39 | ||
| Note9 -AnalysisofImprovementCosts(ScammondenActivityCentre) | ||
| Repairs&Decorations | £2,081.23 | £1,936.53 |
| Replacements | £450.41 | £354.13 |
| Improvements&Alterations | £0.00 | £3,103.17 |
| £2,531.64 |
Huddersfield South West District Scout Councit
Receipts and Payments Accounts Year Ending 31** March 2025
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|||||
|---|---|---|---|
|Assets and|Liabilities|Total|Total|
|Page 5|2025|2024|
|Cash|Funds|
|Bank|Current Accounts|£19,011.84|£44,172.82|
|Bank Deposit Accounts|£69,601.07|£67,126.59|
|Cashin|Hand|£267.69|£464.88|
|TOTAL CASH BALANCES|,|£88,880.60|£111,764.29|
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Three designated funds are included in the Cash Funds
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||||||||
|---|---|---|---|---|---|---|
|Mrs|Kaye|ClementWood|Scout Support|
|Memorial|Fund|Whitley|Fund|Fund|
|Opening|Balance for the year|£1,763.38|£8,576.70|£15,244.31|
|Interest|Received|£47.73|£232.13|£412.60|
|Annual|contribution|from|SAC|£500.00|
|Closing Balance|for the year|$2,311.11|£8,808.83|£15,656.92|
|Mrs|Kaye|Memorial|Fund|-|supports Jamboree|participants|
|Clement|Wood|Whitley|Fund|-|supports|adult & young leader training|
|Scout Support|Fund|- general|support for Scoutingin|the|
|District|
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||||||||
|---|---|---|---|---|---|---|
|Non-monetary assets|for charity's own|use|
|District|badge|shop|stock|£140.80|£1,033.29|
|Scammonden|shop|stock|£787.63|£812.46|
|Total Stock|£928.43|
|Total Assets|£89,809.03|£113,610.04|
|Liabilities|
|Scammonden|Activity Centre|Booking deposits|held|£1,225.00|£2,195.00|
|Scammonden|Activity Centre|prepaid|rental|income|£4,305.00|£2,880.00|
|Deposits|in advance|-|Morocco trip|£0.00|£600.00|
|Membership|subscriptions|collected|from|Groups and due to the County|£0.00|£29,527.50|
|TOTAL LIABILITIES|£5,530.00 ||fasa02.s0|
|TOTAL RESERVES|£84,279.03|£78,407.54|
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Huddersfield South West District Scout Council
Receipts and Payments Accounts Year Ending 31** March 2025
Assets and Liabilities
Page6é
Land & Buildings Scammonden Activity Centre building insurance value £2,038,703.00 Scammonden Activity Centre furniture & fittings insurance value £50,510.00
The buildings and improvements at Scammonden Activity Centre are under the terms of a 42 year lease which is due to expire in May 2027. The building and improvements have no current market value due to restrictions in the tease.
These receipts and payments accounts and the statement of assets and liabilities were approved by the District Trustees on the 2" June 2025 and signed on their behalf by
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----- Start of picture text -----
J.R. Daker
~ District Chairman g ) JA Ja
P. Haigh — District Treasurer <—yY° ~
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Independent Examiner's Report to the Trustees of the
HUDDERSFIELD SOUTH WEST DISTRICT SCOUT COUNCIL
I report on the accounts of the Group/District/County/Area for the year ended 31[st] March 2025
which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1 to 6
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts (under Section 145 of the Charities Act);
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
-
To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention (other than that disclosed below *):
-
which gives me reasonable cause to believe that in, any material respect, the requirements
-
l to keep accounting records in accordance with Section 130 of the Charities Act ;and
-
l to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
-
Please delete the words in the brackets if they do not apply
Name: .......................................................................................................
Qualification: ICB Associate PM Dip..........................................................
Address: 38Kellington Lane, Eggborough DN14 0LB................................
...................................................................................................................
Date: 12/06/2025.......................................................................................
LT700006 (1[st] February 2017)