Trustees, Annual Report For the period From (start date) to end date Seclioii A Reference aiid adniinistratioi) details Charity name Huddersfield South West Districl Scout Council other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address 88, Thornhill Avenue, Huddetsfield, West Yorkshire Postcode Names of the charlty trustees who manage the charity (Tl*se WW bfrwbllshvj In rh• ￿￿ts•1MÉvrt0rfftO ¢h•ty r•Wg R¢il*r8d Gharty wfft a Trustee Name Offlce (If anyl D￿e$ acted if for whole year Cristo her Store er Daker Mart n Hod son Peter Hai Janet Bell Graham Smith Claire Fletcher Emil W81ker Crai Frost Martin Wood Katie Travas Jackie Morris Janet Hai David Ha ert John Roebuck DistriGI Comrnissioner District Chair District Treasurer District Treasurer District Secreta District Trustee District Trustee Dislrict Trustee District Trustee District Trustee District Trustee District Tnjstee District Trustee District Trustee Dislrict Trustee 114123 10 3110123 3110123 10 3113124 10 11 12 13 14 15 Names and addresses of advisers (optional infomiation but encouraged as best pla￿lCe) Type of advisor ame Address 1 LT700001 (27 February 2024) Sectioii B Struclure, qoveriiaiice aiid maiiageineiit Description of Ihe charily's trusts Type of governing document The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in tum gives Suthority to Ihe Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The District is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in 8ccordance wilh the Policy, Organ5satlon 8nd Rules of The Scout Association. Additional oovemance issues (optional infonn￿lOn encouraged as best prathice) The District is managed by Ihe District Board, the membe of which are the 'Charity Trustees, of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charitles. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Policies and procedures adopted for.. a) the induction and training of trustees; b) trustee. consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the officers of Chair, Treasurer and Secretary and 11 Trustees {including 2 Ex Officio Trustees, and 2 co-opted Trustees) and typically meets bi monthly. Members of the Trustee Board must complete a Scouts Trustee training within three months of joinlng the Board. This District Trustee Board exists to make sure the charity is well-managed, risks 8fe sssessed and miti3ated, bulldings and equipment are in good working order, and everyone follows legal requir8ments and the organisation's policies and rules. Their support help5 Olher volunteers run high-quality and safe programmes that gives young people skills for life. SeLtii)11 B SlrLlCtiire, goveriiaiiLe aiid iiiaiiageiiieiit Icoiiliiiiied Risk and Internal Controle The District Trusiee Board has iijentified the major risks to which they believe the District is exposed, Ihese have been reviewed and systems have been established to mitigate against them. The main areas of concern thal have been identified are: Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in plac* lo mitigate against permanent loss. Injury to leaders, helpers. supporters and members. The Districi through the Membe￿h￿p fees contributes to the Scout Associations national accident insurance policy. Risk 2 LT700001 (27 February 2024) Assessments are undertaken tefore 811 activilies. Reduced income from fund raising. The District is primarily reliant upon income from Scammonden Activity Centre. The District does hold a reserve to ensure the continuity of aGtivities should there be a rnajor reduction in income. Reduction or loss of leaders. The Districl is totally reliant upon volunteer5 to run and admini51er the activities of Ihe Disirict. If there was a reduction in the numb8r of leadets to an unacceptable level in a particular section, Group or the Oistrict a5 a whole then there would have lo be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District but this is unlik81y. Fleduction or loss of members. The District provides activities for all young people aged 4 to 18. If there was a duction in membership in a particular section or the Distrlct as whole then there would h8ve to be 8 contraction, consolldatlon or closure of a section. In the worst case scenario Ihe complete Closure of the District. Rlsk and Inlemal Control The District has in place systems of internal controls that are designed to provide reasonable assurance against material rnismanagement or loss, Ihese include 2 signatories for 811 payments and a comprehensive insurance policies io ensure that insLJrable risks are coVe￿d. Sectioii C Objcctives aiid activitics The Purpose of Scoutlng Scouting exists to aciively engage and support young people in their personal development, empowering them to make a posltlve contributlon to soclety. Summary of the objecis of the charity sel OLrt in its governing document The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity. we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and lake care of the world in which we live. Belief - We explore our faiths. beliefs and attitud8S. Co-operatlon - We make 8 Posltive difference; we c operate with others and make friends. The Scout Method Scouting lakes place when young people, in partnership with adulls, work together based on the values of Scouling and: enjoy what they are doing and have fun take part in activtties indoors and outdoors leam by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activilies make and live by their Promise. 3 LT700001 (27 Febwary 2024) Summary of the main activities in relation to these objects The District sections carry out regular activilies with Sqirrels, Be8vers, Cubs, Scouts. Explorers and Duke of Edinburrjh training,The Scammonden Activity Centre supports and promotes Scout Groups and the cost of running the District. In Addition. Ihe District benefits from Network Scouts for those age(118 to 25. Additional details of the objectives and activities The District is managed is managed by Scouting volunteer5 who ive their time and ex rtise free of cha Public benefrt slatement The District meets the Charity Commission's public benefrt criteria under both the advancement of education and the advancement of dtizenship or community development headin Sectioii D A(:IIiL'vf!11)piits ai)d pertorrTldiiLe Summary of the main achievements of the charlty during the year During the period of this report, the Dlstrict saw a reduction in rnembership of 22, about 1% of the iotal District numbers. This was mainly due to the di5appolntlng closure of a long established Scout Group. However wrthin the other Groups, membership ha5 shown a small increase. Sectioi) E Fin¢li)cial Review Resorvos Policy Brief statemert of Ihe charity's policy on sep4es The Dlslrlct's pollcy on reserves is to hold sufficlent resources to continue the charilable activilies of the group should income and fundr8ising activities fall short. The Oistrlct Trustee 808rd considers that the District should hold a sum equivalent to 12 months running costs, circa £40,000. The District held resep4es of spproxlmately £72,000 at the year end. This is above the18vel required fof operating expenses. HoV￿ver this can be explained by the operdting and maintenance costs for Scammonden Activity Centre, as we carry a liability for repairs and maintenance costs. The District holds desIgn￿ed funds whlch support Jamboree participants, or supports leader Iraining. or District development projects. Details of any funds materially in deficil Nla 4 LT700001 (27 February 2024) Further financial ￿vIeW details {OPiional infonnation) nvestment Pol cy The District Trustee Boa￿1 regularly monitors the levels of bank balances and the interest rates received io ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Trustee Board conslders the cash flow requirements. Sectioii F Oilier Optioiial Inlormatioii Plans for future periods (details of any significanl activities planned to achieve them) During the year the expences at Scammonden Activlty Centre exceeded the income due to lower bookings. Plans have been put in place to improve promotion and marketing of the Centre which should Tesult in a signlflcant increase in Sectioii G Decl Dlslrlcl Badge Shop Sales Costs Surplus Margin £805.01 -£745.12 £179.88 -£577.04 £59.89 7.4496 -£397.16 -220.7946 Total Sales Total Costs Trading Surplus £2,142.23 -£1,525.16 £617.07 £1.928.57 -£1,710.06 £218.51 Huddersfleld South West District Scout Council Receipts and Payments Accounts Year Endlng 31°, March 2024 Notes Page 4 Total 2024 Total 2023 Note 4-Analysls of Dlstrlct Youth Events Income £0.00 £0.00 £0.00 £2.840.73 £3,510.85 £0.00 £4,009.99 £10,361.57 Costs £0.00 £0.00 Surplus £0.00 £0.00 £0.00 £57.53 £242.85 -£150.00 £1.033.88 £1,184.26 Surplus £0.00 Squlrrel Activltles Beaver Activitles Cub Activlties Scout Activities Explorer Activities Multl Section Actlvltles Duke of Edinburgh Expeditions £0.00 £0.00 -£2,783.20 -£3.268.00 -£150.00 -£2.976.11 -£9.177.31 £0.00 £129.86 £380.00 -£150.00 £688.71 £1,048.57 Note 5- Analysls of Donatlons Recelved SWEAT- Golcar Llly Day £50.00 £50.00 £50.00 £50.00 Note 6- Analysls of Grants Distrlct Tralnlng - Squlrrels £0.00 £0.00 £500.00 £500.00 Nole 7- Analysls of Operatlng Costs (Scammonden Actlvlty Centre) Rent & Water £1,062.75 Light & Heat £6.979.20 Insurance £3.264.78 Cleaning, Domestlcs & Laundry £2.550.69 Marketlng & Sundrles £163.46 £14.020.88 £773.12 £5,917.38 £3,048.84 £2.511.50 £0.00 £12,250.84 Note 8- Analysls of Improvement Costs (Scammonden Actlvlty Centre) Repalrs & Decorations £1,936.53 Replacements £354. 13 Improvements & Alterations £3.103.17 £5,393.83 £976.58 £562.17 £2,047.00 £3,585.75 Huddersfield South West Dlstrlct Scout Councll Recelpts and Payments Accounts Year Endlng 31•t March 2024 Assets and LlablllUo$ PaK• 6 Total Total Cash Funds Bank Current Accounts Bank DepositAccounts Bullding SocletyAccount5 Cash in Hand TOTAL CASH BALANCES £44.172.82 £67,126.59 £0.00 £464.88 £18,726.04 £36.756.23 £31.195.38 £56.22 £111,764.29 £86,733.87 Three designated funds are Included In the Cash Funds shown above Mrs Kaye Clementwood Scout Support Memorial Fund Whitley Fund Fund £1,247.59 £8,469.52 £14.868.53 £15.79 £107.18 £375.78 £500.00 £1.763.38 Openlng Balance for the year Interest Rece￿ed Annual contribution from SAC Closlng Balance for the yeai £8,576.70 £15,244.31 Mrs Kaye Memorlal Fund - supports Jamboree partlclpants Clementwood Whitley Fund- supports adult & young leader trainlng Scout Support Fund - general support for Scoutlng In the dlstrlct Non monetary assetsforcharlty's own use District badge shop stock Scammonden shop stock Total Stock £1,033.29 £812.46 £1,845.75 £1,049.41 £1,048.33 £1097.74 Total Assets £113,610.04 £88,831.61 Llabllltles Scammonden Actlvlty Centre Booking deposits held Scammonden Activlty Centre prepald rental income Deposlts in advance - Morocco trlp Membershlp subscrlptions collected fiom Groups and due to the County TOTAL LIABILITIES £2,195.00 £2,880.00 £600.00 £29.527.50 £35,202.50 £1,325.00 £1,305.00 £600.00 £0.00 £3,230.00 TOTAL RESERVES £78,407.54 £86,601.61 Huddersfleld South West Dlstrlct Scout Councll Recelpts and Payments Accounts Year Endlng 31" March 2024 Assets and Uabllltlés Pag• 6 Total Total 2023 Land & 8ulLdlngs Scammonden Actlvlty Centre building insurance value Scammonden Activltycentrefurnituie & flttings insurance value £1,987,041.00 £50.510.00 The buildings and improvements at Scammonden Actlvlty Centre are under the terms of a 42 year lease whlch Is due to explre In May 2027. The bulldlng and improvements have no current marketvalue due to restrlctlons in the lease. The receipts and payments accounts 8nd the statement of assets and liabilities were approved by the District Trustees on the 1" July and signed on their behalf by J.R. Daker- District Chairman P. H8igh- District Tre8surer ## **Independent Examiner's Report to the Trustees of the** ## HUDDERSFIELD SOUTH WEST DISTRICT SCOUT COUNCIL I report on the accounts of the Group/District/County/Area for the year ended 31[st] March 2024 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1 to 6 This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention (other than that disclosed below *): 1. which gives me reasonable cause to believe that in, any material respect, the requirements - l to keep accounting records in accordance with Section 130 of the Charities Act ;and - l to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply_ Name: ....................................................................................................... Qualification: ..ICB Associate PM.Dip........................................................ Address: ..38 Kellington Lane, Eggborough DN14 0LB............................. ................................................................................................................... Date: 01/07/2024........................................................................................ **LT700006 (1[st] February 2017)**