## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||Huddersfield South West District Scout Council
5
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7||||||||||| ||||Stonefield, Waters Road||||||||||| ||||Marsden||||||||||| ||||Huddersfield, West Yorkshire||||||||||| ||||Postcode||||H|D|7|6|N|G|| Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11
12
13
14|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Roger Daker|Chairman|| ||JanetBell|Secretary|| ||Martyn Hodgson|Treasurer|| ||Chris Storey|District Commissioner|| ||GrahamSmith|Chair Scammonden
Activity Centre|| ||JamesHunter|President|| ||CraigFrost|DistrictExecmember|| ||KathrynStarr|DistrictExecmember|| ||DavidHagerty|DistrictExecmember|| ||JackieMorris|DistrictExecmember|| ||Martin Wood|DistrictExecmember|| ||JanetHaigh|DistrictExecmember|| ||Jack Midwood|DistrictExecmember|| ||KatieTravas|DistrictExecmember|| 1 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |**Section B**|||**Structure, governance and management**|||||||||| |Description of the charity’s trusts
Additional governance issues
Type of governing document
How the charity is constituted
Trustee selection methods||||||||||||| ||||The District's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.|||||||||| |||||||||||||| ||||The District is a trust established under its rules which are
common to all Scouts.|||||||||| |||||||||||||| ||||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|||||||||| |||||||||||||| ||||The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The committee consists of Chair, Treasurer and Secretary,
District Commissioner and Section Leaders and other
Executive members nominated or voted at the AGM.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This District Executive Committee exists to support the District
Section Leaders and Groups in meeting the responsibilities of
the appointments and is responsible for:
- The maintenance of District property;
- The raising of funds and the administration of District
finance;
- The insurance of persons, property and equipment;
- District public occasions;
- Assisting in the recruitment of leaders & other adult support;
- Appointing any sub committees that may be required;
- Appointing District Administrators and Advisors other than
those who are elected.|||||||||| 2 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |**Section B**|||**Structure, governance and management (continued)**|||||||||| ||||**Risk and Internal Control**
The District Executive Committee has identified the major risks
to which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The District
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before all
activities.
Reduced income. The District is primarily reliant upon income
from the activity centre, shop surpluses and donations. The
Scammonden Activity Centre holds a reserve to ensure the
continuity of activities should there be a major reduction in
income.
Reduction or loss of leaders. The District is totally reliant upon
volunteers to run and administer the activities of the district. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the district as a
whole then there would be plans for recruitment drives but if
unsuccessful, there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides activities
for all young people aged 4 to 25. If there was a reduction in
membership in a particular section or the district as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the District.|||||||||| 3 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2** |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity
set out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||
The District sections carry out regular activities with Squirrels,
Beavers, Cubs, Scouts & Explorers as well as Duke of
Edinburgh activities. The Scammonden Activity Centre
supports and promotes Scout groups. In addition, the District
benefits from Network Scouts for those aged 18-25 and from
South West Events and Activities Team for those aged 18+.| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2** |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||We started the year under lockdown from Covid. However, by
June this had eased and allowed us to reopen the
Scammonden Activity Centre. We received additional grants
of £14,736 from Kirklees Council to support the closure of the
centre. Since March 2020 we received in total £34,166 of
grants. We applied £11,794 to improvements to the
Scammonden Centre and set aside £11,408 into the Scout
Support Fund. Overall the District made a small surplus of
£870.99 helped in particular by the timing of receipts from the
Duke of Edinburgh activities dropping in this year to the tune
of £1,873 surplus. The badge shop stock has been sold off
and has been more than halved. The level of stock still to be
sold reduced from £2,205 to £1,069.| ||| |**Section E**|**Financial Review**| |Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the district should
income
raising
activities fall short. The
District Executive
Committee considers that the district should hold a sum
equivalent to 12 months operational and maintenance costs,
roughly £35,000.
The District held reserves of approximately £78,000 against
this at year end. This
is above
the level for operating
expenses. The District operates the Scammonden Activity
Centre
which
carry
a
potential
liability
for
repair
and
maintenance costs.
**Reserves Policy**| ||| ||None| ||| |**Section F**
|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Nothing significant to note now we've moved on from Covid
and the Scammonden Centre has been fully re-opened.| 5 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2** ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (e.g. Secretary, Chair)|Roger Daker
Martyn Hodgson
Chair
Treasurer
0
9
0
5
2
2|Roger Daker
Martyn Hodgson
Chair
Treasurer
0
9
0
5
2
2|Roger Daker
Martyn Hodgson
Chair
Treasurer
0
9
0
5
2
2|Roger Daker
Martyn Hodgson
Chair
Treasurer
0
9
0
5
2
2|Roger Daker
Martyn Hodgson
Chair
Treasurer
0
9
0
5
2
2|Roger Daker
Martyn Hodgson
Chair
Treasurer
0
9
0
5
2
2| |---|---|---|---|---|---|---| ||0|9|0|5|2|2| 6 LT700001 (1st February 2017) ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2022** |**Receipts**
**Page 1**
**Note**|**District Scammonden**
**Total**

**2022**
**2022**
**2022**|**District Scammonden**
**Total**

**2022**
**2022**
**2022**|**Total**
**2021**| |---|---|---|---| |**Membership subscriptions**
Membership subscriptions received
1
Membership Subs paid to County
Discount not taken by Group - to be repaid
**Donations Received**
Donations
4
Gift Aid
**Grants**
Kirklees Council - Covid-19 support
5
**Investment income**
Bank Interest
Building Society interest
**Rental Income**
Income (SAC)
**Shop & Badge Sales**
Scammonden Shop Sales
District Badge Shop Sales
2
**Youth Activities**
Jamboree 2023 - received from participants
Jamboree 2023 - paid to County
Income from Youth Activities
3
**Total Receipts**|24 600.00
(24 600.00)
(25.50)
**(25.50)**
0.00
0.00
0.00
0.00||21 720.00
(21 720.00)
25.50| ||||| |||24 600.00|| |||(24 600.00)|| |||(25.50)|| |||**(25.50)**|**25.50**
0.00
0.00| ||||| |||0.00|| |||0.00|| ||**0.00**
**0.00**
1 407.93
13 327.93|**0.00**|**0.00**
19 431.00| ||||| ||||| |||14 735.86|| ||**1 407.93**
**13 327.93**
15.18
3.02
8.84
185.98|**14 735.86**|**19 431.00**
59.15
264.60| ||||| ||||| |||18.20|| |||194.82|| ||**24.02**
**189.00**
12 280.00|**213.02**|**323.75**
(405.00)| ||||| ||||| |||12 280.00|| ||**0.00**
**12 280.00**
725.85
685.74|**12 280.00**|**(405.00)**
21.00
511.63| ||||| ||||| |||725.85|| |||685.74|| ||**685.74**
**725.85**
**1 411.59**
450.00
450.00
(2 200.00)
(500.00)
(2 700.00)
2306.00
2306.00|**1 411.59**|**532.63**
0.00
0.00
37.00| ||||| ||||| |||450.00|| ||**556.00**
**(500.00)**
**(394.00)**||**37.00**| ||**2 648.19**
**26 022.78**
**28 220.97**||**19 944.88**| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2022** |**Payments**
**Page 2**
**Note**|**District Scammonden**
**2022**
**2022**|**Total**
**2022**|**Total**
**2021**| |---|---|---|---| |**Costs**
Operating Costs (SAC)
6
Improvement Costs (SAC)
7
Scammonden Shop Costs
2
District Badge Shop Costs
2
Youth Events
3
Jamboree Costs
Adult Support & Training
District Insurance
District Equipment
8
Subscriptions
Travel costs
Uniforms & Certificates
Phone. Postage & Stationery
Publicity
Room Hire
AGM & trustee expenses
Charges
**Net of Receipts / (payments)**
Reserves Brought Forward
**Reserves Carried Forward**|(13 498.67)
(11 794.76)
(426.43)
(755.81)
(432.79)
(110.00)
(80.00)
(187.54)
0.00
0.00
0.00
(22.00)
(6.30)
0.00
(76.45)
(173.25)
0.00
0.00
0.00
(49.98)
(114.00)
(72.00)||(9 102.08)
(2 918.18)
(80.81)
(835.84)
(786.52)
0.00
0.00
(333.08)
(84.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(216.00)| ||||| |||(13 498.67)|| |||(11 794.76)|| |||(426.43)|| |||(755.81)|| |||(432.79)|| |||(110.00)|| |||(80.00)|| |||(187.54)|| |||0.00|| |||0.00|| |||(28.30)|| |||0.00|| |||(249.70)|| |||0.00|| |||0.00|| |||(49.98)|| |||(186.00)|| ||**(1 828.57)**
**(25 971.41)**
**819.62**
**51.37**|**(27 799.98)**|**(14 356.51)**| ||||| |||870.99|**5 588.37**
71 748.39| |||77 336.76|| |||**78 207.75**|**77 336.76**| ||||| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2022** |**Notes**
**Page 3**
**2022**
**2022**|**Notes**
**Page 3**
**2022**
**2022**|**Total**
**2022**|**Total**
**2021**| |---|---|---|---| |**Note 1 - Subscriptions**
Subs : 2 Colne Valley
35%
Subs : 4 Golcar
15%
Subs : 14 Marsden
-2%
Subs : 17 Linthwaite
12%
Subs : 33 Slaithwaite
19%
Subs : 39 Parkwood
24%
Subs : 43 Crosland Moor
-16%
Subs : 45 Newsome
37%
**13%**
One group overpaid £25.50 last year. This was repaid this year.
**Note 2 - Retail Sales**
Scammonden Shop
Sales
Costs
Surplus
Margin %
District Badge Shop
Sales
Costs
Surplus
Margin %
Total Sales
Total Costs
Trading Surplus||2 760.00
5 120.00
3 320.00
2 600.00
4 040.00
1 840.00
2 240.00
2 680.00|2 040.00
4 440.00
3 400.00
2 320.00
3 400.00
1 480.00
2 680.00
1 960.00| |||**24 600.00**
725.85
(426.43)|**21 720.00**
21.00
(80.81)| |||299.42
41%
685.74
(755.81)|(59.81)
-285%
511.63
(835.84)| |||(70.07)
-10%
1 411.59
(1 182.24)|(324.21)
-63%
532.63
(916.65)| |||**229.35**|**(384.02)**| |The margin on Scammonden represents closing the shop during Covid, disposing and reordering stock then reopening
The margin on the Badge shop for this year is entirely the sale of stock at cost , with an adjustment of £70
**Note 3 - Analysis of District Youth Events**
**Income**
**Costs**
**Surplus**
Surplus
Beavers Activites
0.00
0.00
0.00
0.00
Scouts Activities
0.00
0.00
0.00
(10.00)
Explorers Activities
0.00
0.00
0.00
0.00
Masters Hike
0.00
0.00
0.00
0.00
Duke of Edinburgh Expeditions
2306.00
(432.79)
1873.21
(739.52)
**2306.00**
**(432.79)**
**1873.21**
**(749.52)**|||| ||
e sale of stock at cost , with an adjustment of £70
**Income**
**Costs**
**Surplus**
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2306.00
(432.79)
1873.21||
Surplus
0.00
(10.00)
0.00
0.00
(739.52)| ||**2306.00**
**(432.79)**
**1873.21**||**(749.52)**| |The margin on Scammonden represents closing the shop during Covid, disposing and reordering stock then reopening|The margin on Scammonden represents closing the shop during Covid, disposing and reordering stock then reopening|The margin on Scammonden represents closing the shop during Covid, disposing and reordering stock then reopening|The margin on Scammonden represents closing the shop during Covid, disposing and reordering stock then reopening|The margin on Scammonden represents closing the shop during Covid, disposing and reordering stock then reopening| |---|---|---|---|---| |The margin on the Badge shop for this year is entirely the sale of stock at cost , with an adjustment of £70||||| |**Note 3 - Analysis of District Youth Events**||||| ||**Income**|**Costs**|**Surplus**|Surplus| |Beavers Activites|0.00|0.00|0.00|0.00| |Scouts Activities|0.00|0.00|0.00|(10.00)| |Explorers Activities|0.00|0.00|0.00|0.00| |Masters Hike|0.00|0.00|0.00|0.00| |Duke of Edinburgh Expeditions|2306.00|(432.79)|1873.21|(739.52)| ||**2306.00**|**(432.79)**|**1873.21**|**(749.52)**| There were no District Activities, other than DoE, in 2022 as a result of Covid restrictions ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2022** |**Notes**
**Page 4**|**Total**
**2022**|**Total**
**2021**| |---|---|---| |**Note 4 - Analysis of Donations Received**
Other Donations including Gift Aided Expenses
**Note 5 - Analysis of Grant**
Kirklees Council - Covid-19
**Note 6 - Analysis of Operating Costs (Scammonden Activity Centre)**
Rent & Water
Light & Heat
Insurance
Cleaning, Domestics & Laundry
This year we paid 2 years rent
**Note 7 - Analysis of Improvement Costs (Scammonden Activity Centre)**
Repairs & Decorations
Replacements
Improvements & Alterations
**Note 8 - Analysis of District Equipment**
Laser Tag trophy|0.00|0.00| ||**0.00**
14 735.86|**0.00**
19 431.00| ||**14 735.86**
(1 200.00)
(6 725.82)
(3 036.40)
(2 536.45)|**19 431.00**
(203.34)
(4 393.97)
(3 116.27)
(1 388.50)| ||**(13 498.67)**
(1 708.60)
(3 867.46)
(6 218.70)|**(9 102.08)**
(18.18)
0.00
(2 900.00)| ||**(11 794.76)**
0.00|**(2 918.18)**
(84.00)| ||**0.00**|**(84.00)**| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2022** |**Assets and Liabilities**
**Page 5**
**2022**
**2022**|**Assets and Liabilities**
**Page 5**
**2022**
**2022**|**Total**
**2022**|**Total**
**2021**| |---|---|---|---| |**Cash Funds**
Bank Current Account
12 773.13
Bank Deposit Account
32 823.17
Building Society Account
36 360.07
Cash in Hand
143.88
**TOTAL CASH BALANCES**
**82 100.25**
The bank balances increased primarily by the Kirklees grant being received in the Current account in 2021
It was then moved to the Deposit accounts in 2022
Three designated funds are included in the Cash Funds:||12 773.13
32 823.17
36 360.07
143.88|23 134.22
11 397.04
41 165.25
275.05| ||||**75 971.56**
2 205.68
784.52| |Opening Balance for the year
Interest Received
Transfer surplus from the District Badge Shop
Annual contribution from SAC for Jamboree
Covid Surplus Funds
Adult training courses
Closing Balance for the year|Mrs Kaye
Clement Wood
Memorial Fund
Whiteley Fund|Scout Support
Fund|| ||2 940.42
8 430.20
3.90
11.19
0.00
0.00
0.00|3 304.39
5.50
11 408.02|| ||2 944.32
8 441.39|14 717.91|| |_Mrs Kaye Memorial Fund - support Jamboree participants_
_Clement Wood Whiteley Fund - support adult & young leader traning_
_Scout Support Fund - general support for Scouting in the District_
**Non monetary assets for charity's own use**
District badge shop stock
Scammonden shop stock
**TOTAL STOCK**
**TOTAL ASSETS**||1 069.65
787.85|| |||**1 857.50**
**83 957.75**|**2 990.20**
**78 961.76**| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2022** |**Assets and Liabilities**
**Total**
**Page 6**
**2022**
**2022**|**Assets and Liabilities**
**Total**
**Page 6**
**2022**
**2022**|**Total**
**2021**| |---|---|---| |**Land & Buildings**
Scammonden Activity Centre building insurance value
1,614,325
Scammonden Activity Centre furniture & fittings insurance value
40,246
**Liabilities**
Scammonden Activity Centre Booking Deposits held
(1 945.00)
(1 025.00)
Scammonden Activity Centre Rental Income for stays next year
(3 205.00)
0.00
Deposits in advance - Morocco trip
(600.00)
(600.00)
**TOTAL LIABILITIES**
**(5 750.00)**
**(1 625.00)**
**TOTAL RESERVES**
**78 207.75**
**77 336.76**
The building and improvements at Scammonden Activity Centre are under the terms of a 42 year lease which is due to
expire in May 2027. The building and improvements have no current market value due to restrictions in the lease.||| ||**(5 750.00)**
**(1 625.00)**
**78 207.75**
**77 336.76**|| The receipts and payments account and the statement of assets and liabilities were approved by the Trustees on 9th May 2022 and signed on their behalf by J.R Daker - District Chairman M.J Hodgson - District Treasurer ## **Independent Examiner's Report to the Trustees of the** ## **HUDDERSFIELD SOUTH WEST DISTRICT SCOUT COUNCIL** I report on the accounts of the Group/District/County/Area for the year ended 31[st] March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1 to 6 This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, & seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, & consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention (other than that disclosed below *): 1. which gives me reasonable cause to believe that in, any material respect, the requirements - l to keep accounting records in accordance with Section 130 of the Charities Act ;and - l to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply_ Name: ....................................................................................................... Qualification: ............................................................................................. ICB Associate PM.Dip Address: .................................................................................................... 38 Kellington Lane Eggborough DN14 0LB ................................................................................................................... 23/06/2022 Date: ......................................................................................................... **LT700006 (1[st] February 2017)**