YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2025
Charity Registration No. 516552
YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Statement of financial position | 6 |
| Notes to the accounts | 7 - 10 |
YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
TRUSTEES' REPORT
FOR THE YEAR ENDED 30 APRIL 2025
The trustees present their annual report and financial statements for the year ended 30 April 2025.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)
Objectives and activities
The object of the charity is the relief, care and treatment of premature & sick newborn babies in the special care baby unit at York hospital, by assisting with the purchase of specialised medical equipment, improving amenities & facilities & supporting the education & vocational training of staff on the unit. An integral part of caring for the babies on York Special Care Baby Unit is the support & wellbeing of the parents and siblings. In planning our activities for the year we kept in mind the charity commission's guidance on public benefit at our trustees meetings.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
The Support Group celebrated its 40th anniversary during this accounting period. A fundraising event was held to reunite past and present SCBU families, which the trustees hope to continue.
Donations during the year to the travelling fund amount to £9,870 (2024 £7,000). The amount offered to each family was £200, which means that 38 families were supported during this accounting period. The criteria to qualify for the donation has been broadened since the previous year so that more families are able to access this.
Financial review
Incoming resources increased this year to £48,209 (2024 £38,852) of which £42,171 related to donations received.
Resources expended increased this year to £37,288 (2024 £29,039).
Reserves Policy:
The Trustees aim to keep day to day operating costs to a minimum, ensuring a high proportion of funds raised can be applied to meeting the charity's key objectives of funding medical equipment for use in York Special Care Baby Unit. Accordingly, the Trustees consider a reserves policy around operating costs inappropriate. Reserves are maintained at a level to cover anticipated medical equipment funding needs in SCBU over a one to two year period, ensuring long term support for a locally provided special care baby unit. The reserves as at 30th April 2025 were £300,947.
Risk Management:
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.
Future Plans:
The Support Group intends to continue to support babies on the unit by purchasing specialist equipment where a need is identified. Support for parents includes provision for meal vouchers whilst their babies are resident on the unit, shopping cards, supplies for the parents' kitchen and the travel fund. After discharge families are able to take advantage of free passes for local days out.
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2025
Structure, governance and management
The York Special Care Baby Unit Support Group was established by a constitution adopted on 23rd May 1985 and amended on 13th July 1989 and 3rd July 2017. It is a registered charity, No.516552 and its address is York Hospital, Wigginton Road, York YO31 7HE.
The group has a Committee to conduct its affairs consisting of a President, Chairperson, Secretary, Treasurer and eight other members. The Committee meets at regular intervals to determine and arrange a programme of activities for the group in furtherance of its specific aims.
Membership of the group as a trustee is open to anybody interested in furthering the work of the group. Trustees are nominated and appointed at the AGM each year.
The trustees who served during the year were: Mrs R Cooper Mrs B McClelland Mrs V Smith Dr S Sandhu Mrs R Hopkins Mrs L Moore Mrs E Johnson Mrs J Armstrong Ms K Atherton
Principal Address
York District Hospital Wigginton Road York YO31 7HE
Independent Examiner
Mr N C Everard BA FCA Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN
Bankers
HSBC Bank plc PO Box 26 13 Parliament Street York YO1 8XS
Virgin Money Jubilee House Gosforth Newcastle Upon Tyne NE3 4PL
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2025
The trustees' report was approved by the Board of Trustees.
Mrs B McClelland
Trustee Dated: 26 February 2026
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
I report to the trustees on my examination of the financial statements of York Special Care Baby Unit Support Group (the charity) for the year ended 30 April 2025.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. I understand that this has been done in order for the financial statements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice.
I have completed my examination. I confirm that no matters have come to my attention in connection with the
examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act 2011.
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr N C Everard BA FCA Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN
Dated: 27 February 2026
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 APRIL 2025
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2025 | 2024 | ||
| Notes | £ | £ | |
| Income from: | |||
| Donations and legacies | 2 | 42,051 | 34,933 |
| Investments | 3 | 6,158 | 3,919 |
| Total income | 48,209 | 38,852 | |
| Expenditure on: | |||
| Raising funds | 4 | 2,121 | 562 |
| Charitable activities | 5 | 35,167 | 28,477 |
| Total expenditure | 37,288 | 29,039 | |
| Net income and movement in funds | 10,921 | 9,813 | |
| Reconciliation of funds: | |||
| Fund balances at 1 May 2024 | 290,026 | 280,213 | |
| Fund balances at 30 April 2025 | 300,947 | 290,026 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
STATEMENT OF FINANCIAL POSITION
AS AT 30 APRIL 2025
| Notes Current assets Inventories 8 Trade and other receivables 9 Cash at bank and in hand Current liabilities 10 Net current assets The funds of the charity Unrestricted funds |
2025 £ 1,512 573 299,632 301,717 (770) |
£ 300,947 300,947 300,947 |
2024 £ 1,456 551 288,829 290,836 (810) |
£ 290,026 |
|---|---|---|---|---|
| 290,026 | ||||
| 290,026 |
The financial statements were approved by the trustees on 26 February 2026
Mrs B McClelland Trustee
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 APRIL 2025
1 Accounting policies
Charity information
York Special Care Baby Unit Support Group is an unincoprorated charity.
1.1 Basis of preparation
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5 Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2025
1 Accounting policies
(Continued)
Governance costs include those costs associated with meeting the public accountability of the charity and its compliance with regulation and good practice including costs relating to the Independent Examination.
1.6 Property, plant and equipment
Property, plant and equipment are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Computers
3 years straight line
1.7 Inventories
Inventories are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the inventories to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
2 Income from donations and legacies
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Donations and gifts | 42,051 | 34,933 | |
| 3 | Income from investments | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Interest receivable | 6,158 | 3,919 |
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2025
4 Raising funds
| Unrestricted funds £ Fundraising and publicity Fundraising costs 2,121 2,121 |
Total 2024 £ 562 |
|---|---|
| 562 |
- 5 Expenditure on charitable activities
| Fundraising | Fundraising | |
|---|---|---|
| activities | activities | |
| 2025 | 2024 | |
| £ | £ | |
| Direct costs | ||
| Equipment and merchandise | 12,067 | 11,842 |
| Travelling funds - donations | 9,870 | 7,000 |
| Training courses | 160 | - |
| Beach hut and accessories | - | 2,139 |
| Breastmilk | 3,975 | 2,210 |
| Parents shopping cards | 5,450 | 2,300 |
| 31,522 | 25,491 | |
| Share of support and governance costs (see note 6) | ||
| Support | 2,673 | 1,869 |
| Governance | 972 | 1,117 |
| 35,167 | 28,477 | |
| Analysis by fund | ||
| Unrestricted funds | 35,167 | 28,477 |
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YORK SPECIAL CARE BABY UNIT SUPPORT GROUP
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2025
6 Support costs
| Support costs Governance costs £ £ Insurance 1,506 - Postage and stationery 260 - Website costs 624 - Bereavement support 116 - Telephone 167 - Independent Examiner's Fees - 680 Bank charges - 136 Sundry expenses - 156 2,673 972 Analysed between Charitable activities 2,673 972 |
2025 £ 1,506 260 624 116 167 680 136 156 3,645 3,645 |
2024 Basis of allocation £ 1,137 49 582 - 101 803 Governance 159 Governance 155 Governance 2,986 2,987 |
|---|---|---|
7 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
8 Inventories
| Finished goods and goods for resale 9 Trade and other receivables Amounts falling due within one year: Prepayments and accrued income 10 Current liabilities Accruals and deferred income |
2025 £ 1,512 2025 £ 573 2025 £ 770 |
2024 £ 1,456 |
|---|---|---|
| 2024 £ 551 |
||
| 2024 £ 810 |
11 Related party transactions
There were no disclosable related party transactions during the year (2024 - none).
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