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2022-04-30-accounts

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022

Charity Registration No. 516552

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Statement of financial position 6
Notes to the accounts 7 - 10

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

TRUSTEES' REPORT

FOR THE YEAR ENDED 30 APRIL 2022

The trustees present their report and financial statements for the year ended 30 April 2022.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

The object of the charity is the relief, care and treatment of premature & sick newborn babies in the special care baby unit at York hospital, by assisting with the purchase of specialised medical equipment, improving amenities & facilities & supporting the education & vocational training of staff on the unit. An integral part of caring for the babies on York Special Care Baby Unit is the support & wellbeing of the parents and siblings. In planning our activities for the year we kept in mind the charity commission's guidance on public benefit at our trustees meetings.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

The charity has continued to work actively towards its objectives and this year £6,721 was used to purchase equipment which included items for the bedsits and parents area to include storage unit, duvet covers, curtains and the V create software.

This year, the charity has funded ongoing renovations to the parents' area, including the bedsits. As part of the charity's plans to provide support for the parents and siblings, continued access to the beach hut in Scarborough has been provided to enable them to have a break from the hospital environment for the children, especially those with medical equipment.

Donations during the year to the travelling fund amount to £3,750 (2021 £3,450).

Financial review

Incoming resources from generated funds increased this year to £37,069 (2021 £34,653).

Resources expended decreased this year to £17,813 (2021 £18,830).

Reserves Policy:

The Trustees aim to keep day to day operating costs to a minimum, ensuring a high proportion of funds raised can be applied to meeting the charity's key objectives of funding medical equipment for use in York Special Care Baby Unit. Accordingly, the Trustees consider a reserves policy around operating costs inappropriate. Reserves are maintained at a level to cover anticipated medical equipment funding needs in SCBU over a one to two year period, ensuring long term support for a locally provided special care baby unit. The reserves as at 30th April were £277,692.

Risk Management:

The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.

The charity's future plans are to continue to provide activities to assist in the provision of specialised medical equipment, improving the amenities and facilities, supporting the educational training of the staff and providing emotional support and financial assistance with travel costs for parents and siblings. The charity intends to pay for the renovation of the parents area on the unit.

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2022

Structure, governance and management

The York Special Care Baby Unit Support Group was established by a constitution adopted on 23rd May 1985 and amended on 13th July 1989 and 3rd July 2017. It is a registered charity, No.516552 and its address is York Hospital, Wigginton Road, York YO31 7HE.

The group has a Committee to conduct its affairs consisting of a President, Chairperson, Secretary, Treasurer and eight other members. The Committee meets at regular intervals to determine and arrange a programme of activities for the group in furtherance of its specific aims.

Membership of the group as a trustee is open to anybody interested in furthering the work of the group. Trustees are nominated and appointed at the AGM each year.

The trustees who served during the year were: Ms J Hills Mrs R Cooper Mrs C Stones Mrs B McClelland Mrs A Thompson Mrs E Yates Mrs V Smith Mrs L Corney Dr S Sandhu

Independent Examiner

Mr N C Everard BA FCA Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN

Bankers

HSBC Bank plc PO Box 26 13 Parliament Street York YO1 8XS

Cafcash Bank Ltd Kings Hill West Malling Kent ME19 4TA

Virgin Money Jubilee House Gosforth Newcastle Upon Tyne NE3 4PL

Yorkshire Bank 46 Coney Street York YO1 9NQ

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2022

The trustees' report was approved by the Board of Trustees.

Mrs B McClelland

Trustee Dated: 21 February 2023

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

I report to the trustees on my examination of the financial statements of York Special Care Baby Unit Support Group (the charity) for the year ended 30 April 2022.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Mr N C Everard BA FCA Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN

Dated: 24 February 2023

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 APRIL 2022

Unrestricted Unrestricted
funds funds
2022 2021
Notes £ £
Income from:
Donations and legacies 2 36,374 32,861
Investments 3 695 1,792
Total income 37,069 34,653
Expenditure on:
Raising funds 4 778 773
Charitable activities 5 17,035 18,057
Total resources expended 17,813 18,830
Net income for the year/
Net movement in funds 19,256 15,823
Fund balances at 1 May 2021 258,436 242,613
Fund balances at 30 April 2022 277,692 258,436

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

STATEMENT OF FINANCIAL POSITION

AS AT 30 APRIL 2022

Notes
Current assets
Inventories
8
Trade and other receivables
9
Cash at bank and in hand
Current liabilities
10
Net current assets
Income funds
Unrestricted funds		 2022
£
595
212
277,527
278,334
642		 £
277,692
277,692
277,692		 2021
£
1,042
1,519
256,475
259,036
600		 £
258,436
258,436
258,436

The financial statements were approved by the trustees on 21 February 2023 and are signed on its behalf by:

Mrs B McClelland Trustee

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2022

1 Accounting policies

1.1 Accounting convention

The accounts have been prepared in accordance with the charity's constitution, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Resources expended

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

Governance costs include those costs associated with meeting the public accountability of the charity and its compliance with regulation and good practice including costs relating to the Independent Examination.

Computers 3 years straight line

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 30 APRIL 2022

1 Accounting policies

(Continued)

1.6 Inventories

Inventories are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the inventories to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

2 Donations and legacies

3
4		 Unrestricted
Unrestricted
funds
funds
2022
2021
£
£
Donations and gifts
36,374
32,861
Investments
Unrestricted
Unrestricted
funds
funds
2022
2021
£
£
Interest receivable
695
1,792
Raising funds
Unrestricted
Total
funds
2021
£
£
Fundraising and publicity
Fundraising costs
331
562
Merchandise costs
447
211
Fundraising and publicity
778
773
778
773		 Unrestricted
Unrestricted
funds
funds
2022
2021
£
£
Donations and gifts
36,374
32,861
Investments
Unrestricted
Unrestricted
funds
funds
2022
2021
£
£
Interest receivable
695
1,792
Raising funds
Unrestricted
Total
funds
2021
£
£
Fundraising and publicity
Fundraising costs
331
562
Merchandise costs
447
211
Fundraising and publicity
778
773
778
773
Total
2021
£
562
211
773
773

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2022

5 Charitable activities

Fundraising
Fundraising
Activities Activities
2022 2021
£ £
Depreciation and impairment - 477
Equipment purchases 6,721 7,973
Clothing and accessories - 877
Travelling fund - donation 3,750 3,450
Training courses 598 -
Beach hut and accessories 3,293 1,671
Breastmilk 520 1,690
14,882 16,138
Share of support costs (see note 6) 1,320 1,195
Share of governance costs (see note 6) 833 724
17,035 18,057

6 Support costs

Support
costs
Governance
costs
£
£
Insurance
560
-
Postage and stationery
215
-
Website costs
468
-
Telephone
77
-
Independent Examiner's
Fees
-
642
Bank charges
-
191
Sundry expenses
-
-
1,320
833
Analysed between
Charitable activities
1,320
833		 2022
£
560
215
468
77
642
191
-
2,153
2,153		 2021 Basis of allocation
£
573
124
456
42
600
Governance
104 Governance
20 Governance
1,919
1,920

7 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

YORK SPECIAL CARE BABY UNIT SUPPORT GROUP

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 APRIL 2022

8
Inventories
Finished goods and goods for resale
9
Trade and other receivables
Amounts falling due within one year:
Prepayments and accrued income
10
Current liabilities
Accruals and deferred income
11
Related party transactions		 2022
£
595
2022
£
212
2022
£
642		 2021
£
1,042
2021
£
1,519
2021
£
600

There were no disclosable related party transactions during the year (2021 - none).