3[rd] Buxton Scout Group 

AGM 6 June 2024 

## **3[rd] Buxton Scout Group Annual General Meeting** 

## _**6[th] June 2024**_ 

## **Agenda** 

## _Welcome_ 

1. Introduction 

2. Presentation of the last year at 3[rd] Buxton Scout Group 

3. Awards 

_(Scouts and Cubs to leave for activities outside the hut)_ 

## _Governance_ 

4. Approve the minutes of the Group AGM 2023 

5. Adopt the constitution 

6. Note the dates of charity’s financial year (1[st] January 2023 – 31[st] December 2023) 

7. Approve any appointed or community members of the Group Scout Council 

8. Agree the maximum total number of members of the Group Trustee Board 

9. Agree the quorum for future meetings of the Group Scout Council 

## _Reviews_ 

10. Group Scout Leader 

11. Scouts Leader 

12. Cubs Leader 

13. Treasurer Report 

## _Appointments_ 

14. Group Trustee Board - Chair 

15. Group Trustee Board - Treasurer 

16. Group Trustee Board - Secretary 

17. Group Trustee Board - Additional members 

18. Re-appoint auditor 

## _Close of Meeting_ 

19. AOB 

20. Closing words 

Page 1 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

## **2023 Reviews** 

## _**Group Scout Leader**_ 

## _Seth Houldsworth_ 

This year Cubs and Scouts have both grown in size this past year, with Marie having completed a year with Cubs as assistant leader. At the last AGM we lost our secretary and have so far been unable to fill the post. We have gained a cleaner for the hut, who does an excellent job. 

The hut is still being rented out for three nights a week to two groups, the Choir and Fitness. The fitness run before Scouts on a Monday and then again on Wednesday evenings. The Choir has the place to themselves on a Tuesday. The hut also went through a facelift with Marie and several others getting the paint brushes out and refreshing the interior, nice job. 

Burbage Beavers have now started a Cub pack so we at 3[rd] now need to look at how we can re-start our Beaver colony to keep our numbers up. 

I would like to thank our Scout and Cub leaders for continuing to entertain their respective groups over the past year. I would also like to thank the committee, who have managed to keep things going (even in a reduced capacity). We are still missing a chairperson, secretary and both these have been covered by myself and Paul Pitts, who steps in quietly when we need some support (very 

much appreciated). This means that we are still in search of a chairperson and secretary. We are managing to make good progress, so to the committee “let’s keep up the good work”. 

Over this last year we have managed to maintain a stable environment for everyone to improve in their roles. This year the Scouts went to Beaudesert for their summer camp and as usual we were at Gradbach for our winter camp. Cubs even did a short summer camp this year at Gradbach, so well done to Cath and Marie. At the end of the Scouting year, we have seen an increase in our numbers due to Scouts and Cubs growing, so our overall number has increased to 56 (38 in 2022). We are now at full capacity so we are looking to maintain our numbers during the coming years, though this is expected to be a slow process, but with our aim to re-start Beavers in the future this might be possible. Our Scout leader, Paul, is relentless in trying to obtain a more permanent building so we can improve what we offer our youngsters. It has now become even more important that we recruit more leaders and parent helpers for all our sections. 

I would like to finish with a very BIG thank you to everyone who is involved with 3[rd] Buxton Scout Group over the past year and look forward to your support for the next year of exploring, adventure, trips away and fun times. 

Page 2 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

## _**Scouts**_ 

## _Paul Taylor_ 

## _Scout Leader_ 

After the covid it appears there has been a greater interest in the outdoor activities and we have seen the scout number increase to around 27 at the peak. Fortunately, towards the end of the year a number of scouts have progressed to the Explorer unit. Last year I did put out to the general public, a call for volunteers to assist in the running of the troop, but alas, no takers. We do need an influx of younger leaders as the current aggregate age of the three leaders is over 180 years. 

We started 2023 with a theme of ‘Expedition’ this populated the programme with mapping and camping training with the aim of the older scouts doing their expedition challenge and the younger scouts doing a training expedition. The Chilly Challenge camp at Gradbach scout camp was attended and a navigation hike to the Roaches was done. I think the scouts earnt their badge. Many thanks to the Gradbach team for the catering. 

Page 3 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

This year saw the 3[rd] Buxton scouts compete for the first time in the District Ready Steady Cook competition at Chapel Scout Hut. Very well done, to what must have been the youngest set of Chefs. 

In March we had a practice hike from Green Fairfield to the scout hut. It was good planning for the Expedition and helped determine the Border hike competition teams. 

After Easter, when the days were lighter some of the older scouts completed their Expedition from Barnswood camp site to Gradbach to the Hut. A number of younger members carried out the same hike with the leaders for assistance. The older scouts were awarded their expedition badge after they gave the scouts a presentation of their expedition project. 

Page 4 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

During the warmer months of May and June the scouts enjoyed a cycle ride along the High Peak trail, canoeing at Coombs reservoir and a joint meeting with the 1[st] Buxton scouts for a treasure hunt, the joint meeting also meant that the scouts going to Kandersteg in 2024 had a chance to meet each other prior to the event. 

Summer camp this year was held a Beaudesert Scout Camp Site at Cannock Wood, Staffordshire, whilst on site the scouts had the opportunity to practice a bit of patrol camping, cooking on open fires, archery, coracling, a via ferrata, zip line and pedal cart races. Again, many thanks to Cath, Annabel and Paul Pitts for their assistance, which I greatly appreciate. 

The start of the new term in September is always busy in preparation for the Border hike competition and the Kinder Challenge. We had two teams in the competition. Our teams did very well and completed the course, the ‘B’ team were a couple of points away from winning the border hike and had to settle for winning the Johanna Knowles trophy for the best district team. 

Page 5 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

The Kinder Challenge is a competitive hike, but I have always treated it as a navigation exercise for the newer recruits to scouting and a chance to earn their purple tee shirt. 

The autumn term theme was survival skills where we put together a survival kit, emergency signals, fire-lighting methods, first aid and shelter building. We had hoped to do an overnight, but poor weather conditions prevented a camp, maybe we can do something in 2024. 

Our winter camp at Gradbach Farmhouse was well attended by the scouts and cubs. We had a number of activities, including some large-scale pioneering, fire lighting on frozen ground and constructing a model reindeer. 

Be.ongeeA Sa Gat Sa,Ce ERSBg a Z neeEe 

This year’s Christmas treat was a District event at Buxton Opera House to see Cinderella. I think the 3[rd] scouts were the most vocal in the theatre. 

Thank you to Guy, Dave and Rob for assisting me with the programme and ensuring we had the correct number of adults to continue. Here’s to 2024 and our International Winter Adventure to the Kandersteg International Scout Chalet. 

http://www.facebook.com/3rdBuxtonScouts 

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3[rd] Buxton Scout Group 

AGM 6 June 2024 

## _**Cubs**_ 

## _Cath Pitts_ 

## _Cub Leader_ 

We started the year with 21 Cubs, this quickly increased to 26 by Easter time.  We had 5 Cubs that gained their Silver Scout Awards at the end of the Summer Term, 4 of the 5 Cubs then moved onto Scouts in September.  We ended the year with 25 Cubs. 

We started the year doing the Chef and Artist Badges.  For the Chefs badge Cubs learnt about food hygiene, different cooking methods, Food preparation, food groups and balanced diets as well as planning menus. 

This led onto our first Camp of the year which was a Cooking Camp during the Easter Holidays at Gradbach.  The Cubs prepared and then cooked their own fantastic two-course evening meals. Each pack had chosen their menus before the Easter break, so we had four different menus: 

- Vegetable spring rolls and sweet and sour chicken 

- Tomato bruschetta and tomato pasta 

- Onion bhajis and vegetable tikka masala 

- Tomato bruschetta and pesto pasta 

The Artist Badge started with Cubs learning about the colour wheel.  They made a photo collage, designed a book cover to celebrate World Book Day and made Easter cards. The Cubs learnt about sketching and completed their badge with a sketching workshop up at Solomons Temple in June. 

After Easter we concentrated on learning traditional scouting skills to prepare us for the Bowden Buffalo Competition on the 24[th] -25[th] June.  This included Putting up tents, fire lighting, pioneering skills including knots and lashings, first aid, backwoods cooking and campfire songs.  We entered three teams in the Bowden Buffalo and Hex competitions in June. Our teams did really well (2[nd] ,3[rd] and 5[th] places) and enjoyed their overnight camping at Gradbach. Many thanks to Paul Read and the team for putting on the competitions and giving us a great experience. 

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3[rd] Buxton Scout Group 

AGM 6 June 2024 

The next big activity on our programme was kayaking at Combs reservoir, swimming was optional. Many thanks to Martin Berriman and the District Paddle-Sports SASU for making this activity possible. 

In the summer term we did the DIY Badge.  The Cubs learnt about the different types of wood and their uses in woodworking.  They learnt how to use woodworking tools and equipment and learnt how to measure and mark up wood for their bird boxes.  They completed their bird boxes just in time for the summer holidays. 

Our Summer Camp was at Gradbach. We put up our tents and did some pioneering. We built catapults and had a competition to see who could fire the furthest. On the first evening, we lit a fire and cooked dough twists. We went on a hike up to Lud's Church. Later we went paddling in the stream and had lots of fun. On the last day we went weaselling up on the Roaches. Many thanks to Debbie Rushworth for putting on that activity for us. 

Page 8 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

In September we started the Disability Awareness Badge.  The Cubs found out about physical disabilities, sight loss and hearing loss.  They learnt how to spell their names in Braille using blue tac and paper.  Cubs also learnt how to sign their names using British sign language. 

We were really pleased by the attendance of both Cubs and Scouts at the Remembrance Day service at Harpur Hill. On a cold and wet November morning, they represented the Scout Group very well. 

Our final camp of the year was our Group Camp with the Scouts in the the Farm House and cubs in the Cottage at Gradbach. We did a night walk around the camp site, pioneering, shelter building, played lots of games and (with help from the scouts) made reindeer to take home. 

Though the year the Cubs also cooked yummy pancakes, made bunting for the Kings Coronation, planted spring bulbs and winter flowers, visited the Samudra Buddhist Centre, made poppy badges for Remembrance Sunday and made Christmas cards and gnomes. 

Page 9 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

The final activity of the year was the District visit to the Pantomime at Buxton Opera House. The Cubs ended the year with a Christmas party with lots of fun, games and party food. 

We would like to thank our Young Leaders, Min, Peter and Dylan for their help and support throughout the year.  We would also like to thanks all the parents who have helped with meetings, camps and activities without whom we could not run a successful programme and camps. 

Finally, I would like to thank both Annabel and Marie for all their help and support through the year. 

Our Assistant Leader Annabel has now left us to move down south to start a new job. Annabel has stayed in Scouting; she is now a Leader at 64[th] Portsmouth Scouts. 

~~eo~~ www.facebook.com/3rdBuxtonCubs 

Page 10 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

## **Summary of Accounts** _**Section Accounts – Scouts**_ 

## **3rd Buxton (Harpur Hill) Scout Group Report of Accounts from 1/1/2023 to 31/12/2023** 

## **Scouts** 

|**Category**|**Income**|**Income**||**Expenditure**|**Expenditure**|
|---|---|---|---|---|---|
|**Camps:**||||||
|Grants||||||
|Uniforms and Badges||||£|194.85<br>£|
|Equipment||||£|371.38<br>£|
|Activities||||£|424.71<br>£|
|Chilly Challenge||£|42.00<br>£|£|66.00<br>£|
|Summer Camp 2023||£|2,547.50<br>£|£|2,159.93<br>£|
|Winter Camp 2023||£|507.50<br>£|£|500.76<br>£|
|Border Hike 2023||£|80.00<br>£|£|161.06<br>£|
|Kandersteg 2024||£|30,712.00<br>£|£|29,760.50<br>£|
|Kinder Challenge||||£|60.00<br>£|
|Paddlesports||||£|55.00<br>£|
|Panto||£|52.00<br>£|£|39.00<br>£|
|Subscriptions||£|372.00<br>£|£|252.00<br>£|
|Other||||£|58.48<br>£|
|**Total**||**£**|**34,313.00**<br>**£**|**£**|**34,103.67**<br>**£**|
|Balance brought fwd 2022||£|10,342.78<br>£|||
|Income - Expenditure 2023||£|209.33<br>£|||
|**Balance end 2022**||**£**|**10,552.11**<br>**£**|||



Page 11 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

## _**Section Accounts – Cubs**_ 

Page 12 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

## _**Section Accounts – Beavers**_ 

**3rd Buxton (Harpur Hill) Scout Group Report of Accounts from 1/1/2023 to 31/12/2023 Beavers (Petty Cash)** 

**Category Income Expenditure** 

Petty Cash from Group 

Craft/Activities/Equipment Badges/Woggles/Prizes 

Other 

**Total £                                  - £                                  -** Balance brought fwd 2022 £                           185.81 Income - Expenditure 2023 £                                  - **Balance end 2022 £                           185.81** (petty cash) 

Page 13 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

## _**Group Accounts**_ 

## **3rd Buxton (Harpur Hill) Scout Group Treasurer's Report of Accounts from 1/1/2023 to 31/12/2023** 

## **Scout Group** 

|**Category**||**Income**||**Expenditure**|
|---|---|---|---|---|
|Subscriptions|£|6,157.00<br>£|£|1,860.00<br>£|
|Donations/Fundraising|||||
|Grants|||||
|Training|||£|25.00<br>£|
|Badges|||£|66.45<br>£|
|Activities|||||
|Camps|£|1,120.00<br>£|£|535.42<br>£|
|Group - Beavers|||||
|Group - Cubs|£|1,009.00<br>£|£|1,668.81<br>£|
|Group - Scouts|||||
|Equipment|||£|146.39<br>£|
|Cleaning|||||
|Building maintenance|||£|424.47<br>£|
|Rent|||£|900.00<br>£|
|Insurance|||£|2,651.10<br>£|
|Utilities|||£|1,235.65<br>£|
|Interest|£|315.13<br>£|||
|Other|£|1,985.00<br>£|£|1,652.17<br>£|
|**Total**|**£**|**10,586.13**<br>**£**|**£**|**11,165.46**<br>**£**|
|Balance brought fwd 2022|£|27,784.96<br>£|||
|Income - Expenditure 2023|-£|579.33<br>-£|||
|**Balance end 2023**|**£**|**27,205.63**<br>**£**|||



This Balance at the end of 2023 is represented by the Group's accounts: 

|||**End of Year 2023**|**End of Year 2022**|**End of Year 2022**|
|---|---|---|---|---|
|**Cash**|£|207.72<br>£|£|188.00<br>£|
|**Current (Cheque)**|£|103.82<br>£|£|122.00<br>£|
|**Savings**|£|4,943.46<br>£|£|4,534.93<br>£|
|**Number 2 account**|£|21,950.63<br>£|£|22,940.03<br>£|
|**Totals**|**£**|**27,205.63**<br>**£**|**£**|**27,784.96**<br>**£**|



Page 14 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

## _**- Continued Group Accounts**_ 

## **Section Accounts** 

## **End of Year 2023** 

|**Beavers - Petty Cash**|£|185.81<br>|
|---|---|---|
|Cubs - Cheque Acc.|Not|accessible*|
|**Cubs - Petty cash**|£|8.42<br>|
|**Scouts - Cheque account**|£|10,552.11<br>|



* At the time of this statement, following the departure of the previous Cub leader, information from the Cub's current account is not available to the Treasurer. Named account holders for this account are being changed to provide full access. 

|**Account prepared by:**|Cath Pitts|Signed:|
|---|---|---|
|**Role:**|Group Treasurer||
|**Date:**|06-Jun-24||
|**Approved by (#1):**|Seth Houldsworth|Signed:|
|**Role:**|Group Scout Leader||
|**Date:**|06-Jun-24||
|**Approved by (#2):**|Paul Taylor|Signed:|
|**Role:**|Scout Leader||
|**Date:**|06-Jun-24||



Page 15 



3[rd] Buxton Scout Group 

AGM 6 June 2024 

**Web** : www.3rdBuxtonScoutGroup.org.uk **Email** : info@3rdBuxtonScoutGroup.org.uk 

**Facebook - Cubs** : www.facebook.com/3rdBuxtonCubs **Facebook – Scouts** : www.facebook.com/3rdBuxtonScouts 

Page 16 



## **3rd Buxton (Harpur Hill) Scout Group Treasurer's Report of Accounts from 1/1/2023 to 31/12/2023 Scout Group** 

|**Category**||**Income**||**Expenditure**|
|---|---|---|---|---|
|Subscriptions|£|6,157.00<br>£|£|1,860.00<br>£|
|Donations/Fundraising|||||
|Grants|||||
|Training|||£|25.00<br>£|
|Badges|||£|66.45<br>£|
|Activities|||||
|Camps|£|1,120.00<br>£|£|535.42<br>£|
|Group - Beavers|||||
|Group - Cubs|£|1,009.00<br>£|£|1,668.81<br>£|
|Group - Scouts|||||
|Equipment|||£|146.39<br>£|
|Cleaning|||||
|Building maintenance|||£|424.47<br>£|
|Rent|||£|900.00<br>£|
|Insurance|||£|2,651.10<br>£|
|Utilities|||£|1,235.65<br>£|
|Interest|£|315.13<br>£|||
|Other|£|1,985.00<br>£|£|1,652.17<br>£|
|**Total**|**£**|**10,586.13**<br>**£**|**£**|**11,165.46**<br>**£**|
|Balance brought fwd 2022|£|27,784.96<br>£|||
|Income - Expenditure 2023|-£|579.33<br>-£|||
|**Balance end 2023**|**£**|**27,205.63**<br>**£**|||



This Balance at the end of 2023 is represented by the Group's accounts: 

|||**End of Year 2023**||**End of Year 2022**|
|---|---|---|---|---|
|**Cash**|£|207.72<br>£|£|188.00<br>£|
|**Current (Cheque)**|£|103.82<br>£|£|122.00<br>£|
|**Savings**|£|4,943.46<br>£|£|4,534.93<br>£|
|**Number 2 account**|£|21,950.63<br>£|£|22,940.03<br>£|
|**Totals**|**£**|**27,205.63**<br>**£**|**£**|**27,784.96**<br>**£**|



Page 1 of 2 



## **3rd Buxton (Harpur Hill) Scout Group Treasurer's Report of Accounts from 1/1/2023 to 31/12/2023** 

## **Scout Group** 

## **Section Accounts** 

|**Section Accounts**|||
|---|---|---|
||**End of Year 2023**||
|**Beavers - Petty Cash**|£|185.81<br>£|
|Cubs - Cheque Acc.|Not accessible*||
|**Cubs - Petty cash**|£|8.42<br>£|
|**Scouts - Cheque account**|£|10,552.11<br>£|



* At the time of this statement, following the departure of the previous Cub leader, information from the Cub's current account is not available to the Treasurer. Named account holders for this account are being changed to provide full access. 

|**Account prepared by:**|Cath Pitts|Signed:|
|---|---|---|
|**Role:**|Group Treasurer||
|**Date:**|06-Jun-24||
|**Approved by (#1):**|Seth Houldsworth|Signed:|
|**Role:**|Group Scout Leader||
|**Date:**|06-Jun-24||
|**Approved by (#2):**|Paul Taylor|Signed:|
|**Role:**|Scout Leader||
|**Date:**|06-Jun-24||
|**Approved by Auditor:**|Mrs Jacqueline Patel|Signed:|
|**Date:**|22/04/2024||



Page 2 of 2 



AQn o Scouts 3rd Buxton, Harpur Hill High Peak, Derbyshire 

## 3rd Buxton (Harpur Hill) Scout Group Treasurer's Report of Accounts from 1/1/2023 to 31/12/2023 

## Scout Group 

|Category||Income||Expenditure|
|---|---|---|---|---|
|Subscriptions|£|6,157.00|£|1,860.00|
|Donations/Fundraising|||||
|Grants|||||
|Training|||=|25.00|
|Badges|||£|66.45|
|Activities|||||
|Camps|£|1,120.00|£|535.42|
|Group - Beavers|||||
|Group - Cubs|£|1,009.00|£|1,668.81|
|Group - Scouts|||||
|Equipment|||£|146.39|
|Cleaning|||||
|Building maintenance|||£|424.47|
|Rent|||£|900.00|
|Insurance|||£|2,651.10|
|Utilities|||£|1,235.65|
|Interest|£|315.13|||
|Other|£|1,985.00|£|1,652.17|
|Total|£|10,586.13|£|11,165.46|
|Balance broughtfwd 2022|£|27,784.96|||
|Income - Expenditure 2023|-£|579.33|||
|Balanceend2023|£|27,205.63|||



This Balance at the end of 2023 is represented by the Group's accounts: 

||||End ofYear 2023||End ofYear 2022|
|---|---|---|---|---|---|
|Cash||£|207.72|£|188.00|
|Current|(Cheque)|£|103.82|£|122.00|
|Savings||£|4,943.46|€£|4,534.93|
|Number|2 account|£|21,950.63|£|22,940.03|
|Totals||£|27,205.63|£|27,784.96|



Page 1 of 2 



ANA 5) Scouts 3rd Buxton, Harpur Hill High Peak, Derbyshire 

# 3rd Buxton (Harpur Hill) Scout Group Treasurer's Report of Accounts from 1/1/2023 to 31/12/2023 Scout Group 

## Section Accounts 


**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|End|of Year|2023|
|Beavers|-|Petty Cash|£|185.81|
|Cubs|-|Cheque|Acc.|Not|accessible*|
|Cubs|-|Petty|cash|£|8.42|
|Scouts|- Cheque|account|£|10,552.11|

**----- End of picture text -----**<br>


* At the time of this statement, following the departure of the previous Cub leader, information from the Cub's current account is not available to the Treasurer. Named account holders for this account are being changed to provide full access. 


**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|Account|prepared|by:|Cath|Pitts|Signed:|
|Role:|Group Treasurer|Af|3|:|
|Date:|06-Jun-24|a|
|Approved|by|(#1):|Seth|Houldsworth|Signed:|
|Role:|Group Scout Leader|aX|S>|
|Date:|06-Jun-24|
|Approved|by|(#2):|Paul|Taylor|Signed:|
|Role:|Scout|Leader|
|Date:|06-Jun-24|

**----- End of picture text -----**<br>


## Approved by Auditor: Mrs Jacqueline Patel Signed: Datw: 22/04/2024 Jacqueline A farel 

fo umrofrmrakon RPrevided ‘ Tacquaice A ares 

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