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2025-03-31-accounts

FLEET ARTS

COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

FOR 31 MARCH 2025

Company Registration Number 1888950 Charity Number 516342

Derby Community Accountancy Service

Babington Lodge 128 Green Lane Derby

FLEET ARTS COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Contents Page
Members of the board and professional advisers **1 **
Trustees’ annual report 2-5
Independent Examiner’s report **6 **
Statement of financial activities **7 **
Balance sheet 8
Notes to the financial statements 9-17

FLEET ARTS COMPANY LIMITED BY GUARANTEE

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

The board of trustees M. Dwyer C. Timms J. Honey R. Watson (Resigned 12[th] May 2024) N. Delves M. Taylor A. Khan (Resigned 4[th] August 2024) R. Wayne (Appointed 13[th] May 2024) E. Parkin (Appointed 13[th] May 2024)

Company secretary M. Taylor Creative Director N.Wilson Registered office 59a King Street Belper DE56 1QA

Independent Examiner Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane DE1 1RY

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2025

The trustees, who are also Directors for the purposes of the Companies Act, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2025.

OBJECTIVES AND ACTIVITIES

The community arts charity is established to deliver quality and diverse creative workshops, projects, events and opportunities for a wide variety of people, groups and organisations in Belper, Amber Valley and mid-Derbyshire, for creative wellbeing and predominantly for those at risk of social exclusion.

SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In line with the Charity Commissions' guidance on public benefit, our planned work discussed at our Committee meetings ensures that we delivered a varied program of activities for a wide section of the community. We have provided inclusive and engaging art provision across the region for a wide range of ages and sections of the population.

ACHIEVEMENTS AND PERFORMANCE

Introduction:

Fleet Arts have continued to deliver a range of projects throughout the year, working with various partners and being successful in getting supporting grants.

We have relocated to a central office space in Belper, conducting our work as outreach.

Staff Structure:

Finance:

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2025

Activity Summary

Community Art events/workshops/projects :

During the year, we led a range of bespoke participatory arts projects, some with previous partners and others with new groups/partners. Some workshops/projects continued with other new initiatives trialed and/or developed.

We have raised our profile through both moving into the center of the town and also by securing a deal with Central Coop to host a large in-store community arts space until December 2025.

- Within Belper only:

Various creative activities and entertainment for families in Belper River Gardens.

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2025

Outside of Belper:-

Mini exhibition of our 40years archive at the Derbyshire Records Office all year.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Fleet Arts is based at 59a Kings Street, Belper, Derbyshire which is the company's registered office and the principal address of the charity. Fleet Arts is a company limited by guarantee and not having a share capital (company registration No. 1888950) and Registered Charity (No. 516342). This in accordance with the charity’s governing document, the Memorandum and Articles of Association, of February 22[nd] 1985.

Trustee selection methods

The recruitment of Trustees is reviewed periodically and at least on an annual basis. Potential candidates are invited by existing Committee members to join the Council of Management. A trial period is available prior to any formal appointment being made and an induction pack covering the Trustee’s role and responsibilities is provided to each new recruit.

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2025

Policy on reserves and risk management

The final balance shows an operating unrestricted deficit on the year of £12,440 which will decrease our reserves. We operate a Reserves Policy, which is calculated including:

Reserves have and will continue to be monitored by the Management Committee, undertaking a review of the major risks to the financial sustainability of the organisation annually and monitoring the ongoing the risks quarterly. This monitoring includes both core (unrestricted) funding and project (restricted) funding. It therefore takes into account the monitoring of income derived from arts project funding to cover project expenditure included within core costs, but incurred directly on projects. Systems have been established to mitigate the risks.

Independent Examiner

Mark Newey of Derby Community Accountancy Service will continue in office as independent examiner for the ensuing year.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006.

Registered office: 59a King Street Belper DE56 1QA

Signed on behalf of the trustees

M. Dwyer Trustee

Approved by the trustees on

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2025

Independent Examiner's Report to the Trustees of Fleet Arts

I report on the accounts of the company for the year ended 31 March 2025 which are set out on pages 7 to 17 .

Respective responsibilities of trustees and the examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities 2011 (the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2025

Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2025 Mar 2024
Note
£
£ £ £
Income from:
Donations 3 32,500 - 32,500 25,265
Grants 4 3,000 12,000 15,000 21,500
Other income 6 739 3,489 4,228 14,144
Investment income 5 1,230
-
1,230
448
Total incoming resources 37,469
15,489
52,958
61,357
Expenditure on:
Raising funds - - - -
Charitable activities 49,689
23,679
73,368
64,045
Total resources expended 7 49,689
23,679
73,368
64,045
Net incoming resources
before transfers (12,220) (8,190) (20,410) (2,668)
Transfer between funds (220)
220
-
-
Net movement in funds (12,440) (7,970) (20,410) (2,668)
Funds brought forward 72,791
10,122
82,913
85,601
Funds carried forward 60,351
2,152
62,503
82,913

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

The notes on pages 10 to 18 form part of these financial statements.

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

31 MARCH 2025
2025
Note
£
Fixed assets
Tangible assets
11
Current assets
Debtors
12
18
Cash at bank and in hand
63,381

63,399
Creditors: amounts falling due
within one year
13
(896)

Net current assets
Total assets less current liabilities
Net assets
Funds
Restricted
14
Unrestricted – general reserves
14
Unrestricted – designated reserves
14
TOTAL FUNDS
£

-
62,503

62,503

62,503

2,152
30,000
30,351

62,503
2024
£
-
83,778

83,778
(865)
£
-
82,913

82,913

82,913

10,122
33,000
39,791

82,913

For the year ended 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

These financial statements were approved and authorised for issue by the members of the committee on the and are signed on their behalf by:

M. Dwyer Trustee

Registration Number: 1888950

The notes on pages 9 to 17 form part of these financial statements.

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Company information

Fleet Arts is a company limited by guarantee not having a share capital. The company’s registered office is, 59a King Street, Belper, Derbyshire, DE56 1QA. At the end of the year there were 7 Trustees, each of whom, under the terms of the Memorandum and Articles of Association, had undertaken to contribute the sum not exceeding £1 in the event of a winding up of the company.

1.1 Accounting convention

These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £.

The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.

The accounts are prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was 1 April 2015.

1.2 Going concern

At the time of approving the accounts, the Directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable Funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.4 Incoming resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.

1.5 Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.

1.6 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.9 Financial instruments

The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Derecognition of financial liabilities

Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Taxation

The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

1.12 Depreciation

Individual fixed assets costing £1000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line balance basis as follows:- Asset category Annual rate Equipment - 4 Years straight line

2. Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

3. Donations and legacies

3. Donations and legacies
Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2025 Mar 2024
£ £ £ £
Donations from individuals 7,500 - 7,500 265
Vernon Rober Bowmer
Charitable Trust 25,000
-
25,000
25,000
32,500
-
32,500
25,265
4. Grant income
Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2025 Mar 2024
£ £ £ £
Derbyshire County Council - - - -
Belper Town Council 3,000 12,000 15,000 15,000
Foundation Derbyshire - - - 1,500
Derbyshire Mind -
-
-
5,000
3,000
12,000
15,000
21,500

4. Grant income

5. Interest receivable

Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2025 Mar 2024
£ £ £ £
Bank interest receivable 1,230
-
1,230
448
1,230
-
1,230
448

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

6. Other income

Unrestricted
Funds
Restricted
Funds
Total Funds
Year to 31
Mar 2025
£
£
£
Projects, workshops, room
hire and sundry income and
donations
739
3,489
4,228



739
3,489
4,228



7. Total resources expended
Total Funds
Year to 31
Mar 2025
£
Staff costs
36,009
Social security costs
-
Rent and rates of premises
4,909
Insurance
382
Project Support
25,339
Light and heat
986
Telephone
390
Repairs, maintenance and IT
support/equipment (including
moving costs)
2,328
Stationery and consumables
477
Courses, training and sundry
1,462
Fees
1,086
73,368
Total Funds
Year to 31
Mar 2024
£
14,144

14,144

Total Funds
Year to 31
Mar 2024
£
32,727
-
3,568
740
22,597
332
716
858
509
863
1,135

64,045

Expenditure on charitable activities was £73,368 (2024: £64,045) of which £23,679 was restricted (2024 £32,027)

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Analysis of wage costs including employers national insurance

Year to 31 Year to 31
Mar 2025 Mar 2024
£ £
Wages and salaries 36,009 32,627
Project delivery cost salaries - 100
Building work -
-
36,009
32,727

8. Net (expenditure)/income

Net (expenditure)/income for the year is stated after charging/(crediting):

2025 2024
£ £
Independent Examiner’s Fees 750 650
=========================== ================================

9. Directors and key management personnel

During the year Trustees did not receive remuneration

The key management personnel of the charity consist of the Trustees, the Chief Executive Officer and other members of the senior management team.

10. Employees

No employee earned more than £60,000 per annum. No Trustees were reimbursed for expenditure.

The average number of staff employed by the charity during the financial year amounted to:

Direct Charitable Staff Year to
31 Mar
2025
No
2

2
Year to
31 Mar
2024
No
2
2

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

The aggregate payroll costs were:

The aggregate payroll costs were:
Year to 31 Year to 31
Mar 2025 Mar 2024
£ £
Wages and salaries 35,259 32,067
Social security costs - -
Pension costs 750
660
36,009
32,727

Project Delivery Costs

Project costs are higher than shown, as some costs (staff, stock, materials and building use) are included within those headings.

11. Tangible fixed assets

Improvements
to short
leasehold
property
Fixtures &
Fittings
£
£
Cost
At 31 March 2024
2,662
6,783
Additions
-
-
At 31 March 2025
2,662
6,783
Depreciation
31 March 2025
2,662
6,783
Net book value
At 31 March 2025
-
-

At 31 March 2024
-
-
Total
£
9,445
-

9,445
9,445

-

-

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

12. Debtors

General costs
13. Creditors: Amounts falling due within one year
Trade creditors
2025
£
18

18

2025
£
896
--------------------------------
896
================================
2024
£
-

-

2024
£
865
--------------------------------
865
================================

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

14. Statement of funds


General reserve
Designated funds
Total unrestricted funds
Arts for Everyone
Small Projects
“Turn it Up” – music
Bloomin Marvellous Erewash
Bish Bash Nosh
Elders Arts
Happy Mondays/Unite
Global Grooves MEH
Total restricted funds
Total funds
At
1 April
2024 Incoming
Outgoing
Transfers
£
£
£
£
33,000
37,469
(49,689)
9,220
39,791
-
-
(9,440)




72,791
37,469
(49,689)
(220)
4,509
12,949
(17,445)
-
353
-
(353)
-
79
-
-
-
2,984
-
(2,984)
-
107
-
(107)
-
2,060
-
-
-
30
2,040
(2,290)
220
-
500
(500)
-




10,122
15,489
(23,679)
220




82,913
52,958
(73,368)
-



At
31March
2025
£
30,000
30,351

60,351
13
-
79
-
-
2060
-
-

2,152

62,503

Designated funds

Organisational development £20,000 Support for projects £10,351

Restricted Funds

Arts for Everyone money was spent on creative wellbeing and community arts projects.

The Small Project money was to be spent on small one day projects.

“Turn it Up” – music money was spent on music projects.

Bloomin Marvellous Erewash delivered outdoor creative wellbeing sessions in Ripley.

Bish Bash Nosh - Was a monthly creative activity for those accessing the food and community hub (food bank). Partnering with Hope for Belper and funded by Belper Town Council and Department for Health grant.

Elders Arts – Was a project where funds were assigned for activities with the elderly.

Global Grooves – Were taster sessions of music with different cultures, in Primary Schools. Funded by Music Education Hub (MEH).

==> picture [481 x 39] intentionally omitted <==

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FLEET ARTS COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Happy Mondays/Unite – Was a bi-weekly craft activities in a ‘Creative Corner’ of the warm spaces initiative…to help people during the colder months to save on heating bills and reduce loneliness. Held at No.28, Belper and funded by Unite (with grant funding).

==> picture [482 x 39] intentionally omitted <==

15. Analysis of net assets

Analysis of net assets
Tangible
fixed assets
Other
net assets
Unrestricted funds
£
£
General reserve
-
30,000
Designated reserve
-
30,351
Restricted funds
Arts for Everyone
-
13
“Turn it Up” - music
-
79
Elders Arts
-
2,060


Total restricted funds
-
2,152


Total funds
-
62,503

Total
£
30,000
30,351
13
79
2,060
2,152
62,503

16. Related party transactions

The charity had no related party transactions that required disclosure.

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