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2023-03-31-accounts

THE FLEET CENTRE

COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

FOR 31 MARCH 2023

Company Registration Number 1888950 Charity Number 516342

Derby Community Accountancy Service

Babington Lodge 128 Green Lane Derby

THE FLEET CENTRE

COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Contents Page
Members of the board and professional advisers **1 **
Trustees’ annual report 2-6
Independent Examiner’s report **7 **
Statement of financial activities **8 **
Balance sheet 9
Notes to the financial statements 10-18

THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

The board of trustees C. Timms J. Honey R. Watson N. Delves M. Taylor S. Coley A. Khan (Appointed 19[th] January 2023) Company secretary M. Taylor Arts Manager N.Wilson Registered office Suite 4K Strutts North Mill Bridgefoot Belper Derbyshire DE56 1YD Independent Examiner Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane DE1 1RY

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

The trustees, who are also Directors for the purposes of the Companies Act, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2023.

OBJECTIVES AND ACTIVITIES

The community arts charity is established to deliver quality and diverse creative workshops, projects, events and opportunities for a wide variety of people, groups and organisations in Belper, Amber Valley and mid-Derbyshire, for creative wellbeing and predominantly for those at risk of social exclusion.

SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In line with the Charity Commissions' guidance on public benefit, our planned work discussed at our Committee meetings ensures that we delivered a varied program of activities for a wide section of the community. We have provided inclusive and engaging art provision across the region for a wide range of ages and sections of the population.

ACHIEVEMENTS AND PERFORMANCE

Introduction:

Fleet Arts have continued to deliver a range of projects throughout the year, working with various partners and being successful in getting supporting grants.

We are based in an office space in Belper, conducting our work as outreach.

Staff Structure:

Ola Wilson continues as Manager. Jane Milward continues as Finance Administrator.

We have continued to employ a range of activity providers/artists on a freelance basis. Freelance Project Coordinator to manage several projects on a temporary/ongoing basis.

Finance:

Fleet Arts had financial support from Derbyshire County Council towards general running costs/salaries which ended in March 2023.

Our Belper Town Council (BTC) Service Level Agreement was renewed for one year and has enabled us to deliver free workshops, projects and events throughout Belper this year, with a wide range of people/groups/organisations.

In addition to these grants, we were successful in receiving a ‘Erewash Voluntary Action’ grant and we were commissioned to run projects by other organisations.

We have also started running some ticketed events to bring in some match funding. Also a Donate button has been inserted onto our Website.

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Activity Summary

Community Art events/workshops/projects :

During the year, we led a range of bespoke participatory arts projects, some with previous partners and others with new groups/partners. Some workshops/projects continued with other new initiatives trialed and/or developed. We have raised our profile by having our website redone/updated.

Within Belper only:-

2 x pop-up exhibitions were displayed in Mill heritage buildings.

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

Outside of Belper:-

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Fleet Centre is based at Suite 4K, Strutts North Mill, Bridgefoot, Belper, Derbyshire which is the company's registered office and the principal address of the charity. The Fleet Centre is a company limited by guarantee and not having a share capital (company registration No. 1888950) and Registered Charity (No. 516342). This in accordance with the charity’s governing document, the Memorandum and Articles of Association, of February 22[nd] 1985.

Trustee selection methods

The recruitment of Trustees is reviewed periodically and at least on an annual basis. Potential candidates are invited by existing Committee members to join the Council of Management. A trial period is available prior to any formal appointment being made and an induction pack covering the Trustee’s role and responsibilities is provided to each new recruit..

Policy on reserves and risk management

The final balance shows an operating unrestricted deficit on the year of £11,446 which will reduce our reserves. We operate a Reserves Policy, which is calculated including:

Reserves have and will continue to be monitored by the Management Committee, undertaking a review of the major risks to the financial sustainability of the organisation annually and monitoring the ongoing the risks quarterly. This monitoring includes both core (unrestricted) funding and project (restricted) funding. It therefore takes into account the monitoring of income

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

derived from arts project funding to cover project expenditure included within core costs, but incurred directly on projects. Systems have been established to mitigate the risks.

Independent Examiner

Mark Newey of Derby Community Accountancy Service will continue in office as independent examiner for the ensuing year.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006.

Registered office: The Fleet Centre Suite 4K Strutts North Mill Bridgefoot Belper Derbyshire DE56 1YD

Signed on behalf of the trustees N. Delves Trustee

Approved by the trustees on

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2023

Independent Examiner's Report to the Trustees of The Fleet Centre

I report on the accounts of the company for the year ended 31 March 2023 which are set out on pages 8 to 18 .

Respective responsibilities of trustees and the examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities 2011 (the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2023

Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2023 Mar 2022
Note
£		 £ £ £
Income from:
Donations 3 1,000 - 1,000 -
Grants 4 18,006 16,744 34,750 74,701
Other income 6 1,724 6,420 8,144 12,255
Investment income 5 -
 -
 -
 -
Total incoming resources 20,730
 23,164
 43,894
 86,956
Expenditure on:
Raising funds - - - -
Charitable activities 32,176
 31,644
 63,820
 66,374
Total resources expended 7 32,176
 31,644
 63,820
 66,374
Net incoming resources
before transfers (11,446) (8,480) (19,926) 20,582
Transfer between funds -
 -
 -
 -
Net movement in funds (11,446) (8,480) (19,926) 20,582
Funds brought forward 81,203
 24,324
 105,527
 89,945
Funds carried forward 69,757
 15,844
 85,601
 105,527

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

The notes on pages 10 to 18 form part of these financial statements.

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

31 MARCH 2023
2023
Note
£
Fixed assets
Tangible assets
11
Current assets
Debtors
12
417
Cash at bank and in hand
86,042

86,459
Creditors: amounts falling due
within one year
13
(858)

Net current assets
Total assets less current liabilities
Net assets
Funds
Restricted
14
Unrestricted – general reserves
14
Unrestricted – designated reserves
14
TOTAL FUNDS		 £

-
85,601

85,601

85,601

15,844
30,000
39,757

85,601
 2022
£
288
106,688

106,976
(1,440)
 £
-
105,527

105,527

105,527

24,324
25,000
56,203

105,527

For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors responsibilities:

These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

These financial statements were approved and authorised for issue by the members of the committee on the and are signed on their behalf by:

N. Delves Trustee

Registration Number: 1888950

The notes on pages 10 to 18 form part of these financial statements.

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Company information

The Fleet Centre is a company limited by guarantee not having a share capital. The company’s registered office is, Suite 4K, Strutts North Mill, Bridgefoot, Belper, Derbyshire. At the end of the year there were 7 Trustees, each of whom, under the terms of the Memorandum and Articles of Association, had undertaken to contribute the sum not exceeding £1 in the event of a winding up of the company.

1.1 Accounting convention

These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £.

The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.

The accounts are prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was 1 April 2015.

1.2 Going concern

At the time of approving the accounts, the Directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable Funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.4 Incoming resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.

1.5 Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.

1.6 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.9 Financial instruments

The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Derecognition of financial liabilities

Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Taxation

The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1.12 Depreciation

Individual fixed assets costing £1000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line balance basis as follows:- Asset category Annual rate Equipment - 4 Years straight line

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

3 Donations and legacies

3 Donations and legacies
Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2023 Mar 2022
£ £ £ £
Donations from individuals 1,000
 -
 1,000
 -
1,000
 -
 1,000
 -

4 Grant income

Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2023 Mar 2022
£ £ £ £
Derbyshire County Council 18,006 - 18,006 22,370
Belper Town Council - 11,744 11,744 11,514
Public Arts Ltd - - - 1,650
Erewash Voluntary Action - 5,000 5,000 -
Arts Council England - - - 28,000
AVBC (BEIS Rate Support) - - - 10,667
Accessible Belper -
 -
 -
 500
18,006
 16,744
 34,750
 74,701
5 Interest receivable
Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2023 Mar 2022
£ £ £ £
Bank interest receivable -
 -
 -
 -
-
 -
 -
 -

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

6. Other income

Unrestricted
Funds
Restricted
Funds
Total Funds
Year to 31
Mar 2023
£
£
£
Projects, workshops, room
hire and sundry income and
donations
1,724
6,420
8,144



1,724
6,420
8,144



7. Total resources expended
Total Funds
Year to 31
Mar 2023
£
Staff costs
32,442
Social security costs
-
Rent and rates of premises
3,604
Insurance
1,059
Materials, project and
sessional costs
21,098
Light and heat
776
Telephone
304
Repairs, maintenance and IT
support/equipment
2,517
Stationery and consumables
375
Courses, training and sundry
582
Fees
1,063
63,820		 Total Funds
Year to 31
Mar 2022
£
12,255

12,255

Total Funds
Year to 31
Mar 2022
£
32,654
-
3,853
2,107
13,288
1,372
547
8,461
2,520
713
859

66,374

Expenditure on charitable activities was £63,820 (2022: £66,374) of which £31,644 was restricted (2022 £18,275)

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Analysis of wage costs including employers national insurance

Year to 31 Year to 31
Mar 2023 Mar 2022
£ £
Wages and salaries 32,442 32,149
Project delivery cost salaries - 505
Building work -
 -
32,442
 32,654

8. Net (expenditure)/income

Net (expenditure)/income for the year is stated after charging/(crediting):

2023 2022
£ £
Independent Examiner’s Fees 650 650
=========================== ================================

9. Directors and key management personnel

During the year Trustees did not receive remuneration

The key management personnel of the charity consist of the Trustees, the Chief Executive Officer and other members of the senior management team.

10. Employees

No employee earned more than £60,000 per annum. No Trustees were reimbursed for expenditure.

The average number of staff employed by the charity during the financial year amounted to:

Direct Charitable Staff Year to
31 Mar
2023
No
3

3
 Year to
31 Mar
2022
No
4

4

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

The aggregate payroll costs were:
Year to 31 Year to 31 Mar
Mar 2023 2022
£ £
Wages and salaries 31,849 32,107
Social security costs - -
Pension costs 593
 547
32,442
 32,654

Project Delivery Costs

Project costs are higher than shown, as some costs (staff, stock, materials and building use) are included within those headings.

11. Tangible fixed assets

Improvements
to short
leasehold
property
Fixtures &
Fittings
£
£
Cost
At 31 March 2022
2,662
6,783
Additions
-
-
At 31 March 2023
2,662
6,783
Depreciation
31 March 2023
2,662
6,783
Net book value
At 31 March 2023
-
-

At 31 March 2022
-
-		 Total
£
9,445
-

9,445
9,445

-

-

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

12. Debtors
Grants and sundry payments
Prepayments
Interest
13. Creditors: Amounts falling due within one year
Trade creditors		 2023
£
-
417
-

417

2023
£
858
--------------------------------
858
================================		 2022
£
-
288
-

288

2022
£
1,440
--------------------------------
1,440
================================

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

14. Statement of funds


General reserve
Designated funds
Total unrestricted funds
Arts for Everyone
Small Projects
“Turn it Up” – music
Caring Choir
ALLone
Arts Council England
Bloomin Marvellous Erewash
Captain Blood
Total restricted funds
Total funds		 At
1 April
2022 Incoming
Outgoing
Transfers
£
£
£
£
25,000
20,730
(32,176)
16,446
56,203
-
-
(16,446)




81,203
20,730
(32,176)
-
9,952
14,974
(22,500)
-
6,306
920
(3,485)
1,994
4,333
-
(4)
(2,000)
520
-
-
1,540
-
-
-
1,673
-
(1,679)
6
-
5,000
(1,706)
-
-
2,270
(2,270)
-




24,324
23,164
(31,644)
-




105,527
43,894
(63,820)
-



 At
31March
2023
£
30,000
39,757

69,757
2,426
5,735
2,329
520
1,540
-
3,294
-

15,844

85,601

Designated funds

Organisational development £34,757 Support for projects £5,000

Restricted Funds

Arts for Everyone money was spent on creative wellbeing and community arts projects. The Small Project money was to be spent on small one day projects.

“Turn it Up” – music money was spent on music projects.

Caring Choir money was spent on planning, co-ordinating and providing inclusive creative engagement for people in local care homes.

ALLone - intergenerational project running sessions in dance, under 5's play & teenager live music with elders in a care home.

Arts Council England funding was used to deliver 3 new projects.

Bloomin Marvellous Erewash delivered outdoor creative wellbeing sessions in Ripley. Captain Blood money was spent on arts workshops which became part of ta community show.

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THE FLEET CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

15. Analysis of net assets

Analysis of net assets
Tangible
fixed assets
Other
net assets
Unrestricted funds
£
£
General reserve
-
30,000
Designated reserve
-
39,757
Restricted funds
Arts for Everyone
-
2,426
Small Projects
-
5,735
“Turn it Up” - music
-
2,329
Caring Choir
-
520
ALLone
-
1,540
Bloomin Marvellous Erewash
-
3,294


Total restricted funds
-
15,844


Total funds
-
85,601

 Total
£
30,000
39,757
2,426
5,735
2,329
520
1,540
3,294
15,844
85,601

16. Related party transactions

The charity had no related party transactions that required disclosure.

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