2023-03-31-accounts - Leintwardine Village Hall And Community Centre

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INTRODUCTION

In 2019, right at the start of the COVID Pandemic, the AGM usually held in the May of each year

was postponed. A number of attempts were made to reschedule the meeting and as a result it was eventually held in the September. This date was repeated for the following three years up until this year when it was decided to reschedule the AGM and return to the original month of May. This is more in line with the presentation of annual accounts and the submissions required by the Charity Commission.

This report therefore covers a shorter period of eight months. The time may have shortened but there have been numerous new initiatives and improvements, programme developments and changes to membership of the committee. Despite a considerable amount of maintenance work being undertaken, there are issues concerning the fabric of the building but more on this later in this report. CENTRE USAGE The last 8 months has seen a considerable increase in the use of the Centre compared with the the immediate aftermath of the effects of the centres closure due to Covid.This is reflected in the number of casual hirings, organised events and regular bookings. The last first Saturday I attended was buzzing with activity and with many new faces and young people also attending. It is getting to the point where it is becoming difficult to accommodate booking requests particularly during the week. A major objective this year has been to widen the appeal of activities in the centre particularly to young people. The operation of holiday play schemes and different activities available at first Saturdays has proved successful. Additional funding from Herefordshire County Council has been invaluable in making this possible. A programme of winter activities, a film club aimed at families and the availability of warm spaces

for people to meet and socialise has as been well received. This initiative being funded by the Leintwardine Parish Council, the Centre and other outside funding bodies. It is hoped that this will

be repeated this coming winter if there is sufficient demand and funding can be identified.

THE BUILDINGS Between 2019 and 2022 we were able to refurbish much of the internal decoration of the centre

including new chairs and curtains and to improve sound and film reproductions. This has

undoubtedly made the Centre more attractive for the hire of the venue for a wide range of social activities.

This year some minor repairs have been carried out using outside contractors and also our own

committee members. However, there are some substantial works that need to be done which were identified as part of regular maintenance inspections undertaken by the committee. Generally the building is wearing as well as can be expected considering its age. Therefore despite some expenditure on upgrading the electrics to meet new legislation; replacing the outside rear doors to the library; repairs to roof leaks, there is still much more to be done. This will undoubtedly require major fund raising from a variety of sources. Already identified are repairs and painting to outside woodwork; ongoing roof repairs following winter water ingress; repairs required to the kitchen floor and supporting joists. These are all commensurate with a building beginning to show its age. Probably the one key improvement that is needed and most noticeable to centre users is the need to refurbish and modernise the toilet facilities to not only improve the visual appearance but to

also meet the expected standards of hygiene in a public building. Once again external funding will have to be sought as the costs are anticipated to be quite high. OUTSIDE Work has continued on the Jubilee Garden after the winter period and the efforts of those involved are now visible. Raised planting beds have been constructed though not yet filled with soil; a storage shed has been installed; 500 wild flowers have been planted and various areas marked out for paths, seating and so forth. At the same time as practical gardening activities, the need to provide suitable access for people with disabilities, users of mobility aids and those using push chairs is being addressed. It is hoped

that funding through grant aid will become available to have a ramp installed and also steps directly from the courtyard. The latter facility is a area which is not used to its full potential but with the provision of better access and new gazebos which have been purchased, it is hoped it

can be reinvigorated in the near future. This would be achieved by providing extra covered space

for stalls at first Saturday and more seating in the summer for tables and chairs for refreshments.

THE CENTRE COMMITTEE

Once again I must extend my thanks and appreciation to all the members of the committee for

their continued efforts in supporting the work of the Centre. It is an amazing group of people who

generously give of their time, undertaking a wide range of tasks to ensure the effective operation

of the Centre. I must also thank others who give their time and are not committee members but

who carry out tasks vital to its smooth running e.g. bookings, catering, record keeping and

ensuring refreshments at first Saturdays are available, to name but a few. Thank you one and all.

That said, we do need new committee members as well as volunteers to join working groups.

Please let it be known if you feel able to help and you are sure of a warm welcome.

CONCLUSION

On a personal note, this will be my last annual report . I have decided to step down and make way

for someone with new ideas, drive and enthusiasm to meet the challenges ahead and promote

new developments. The last four and a half years have been very challenging on occasion and

many changes have occurred. Nevertheless, I have enjoyed my time as chair, made many new

friends and come to appreciate how wonderful the village of Leintwardine and those who live in

and around it genuinely are. Will I miss being involved? Yes, but I will continue to be a user of the

Centre and encourage others to do likewise. Thank you once again to all those on the committee I

have had the pleasure of working with and to all the other volunteers and helpers.

Tony Hawker-Bond

CHARITY COMMISSION FOR ENGLAND AND WALES Recei tsand ments accounts CC16a Fortt wlod 1st To Marth 31st 2023 Section A Receipts and payments fund8 Total funds Last ye Al Recel Rent Hal Hire EventslFurthi 111JO2 5.636 7,181 2.11 2.111 Grants AR) 4S3Y 31557 an $80 tsble . 32,557 31557 A3Pa mètts leaning arO Sanits PrerThse% Elthc Water Se Rewr8 maintanEqpWrt Aoministrab Eveni Expense51Whals ( Irtsuran and LIK5 Wami Spew7lclitsyCI Juts'lee Gard oth 1793 4.669 13,531 1,332 3.C*3 13,534 3,063 5,071 5,071 TJO 730 Sub total A4 Asset and investment Sub tolal Net of receipt(payentsJ AS Transfeys b•lween funds A6 Cash funds last year end Cash funds thls year end 37.199

Section B Statement of assets and liabilities at the end of the period R•strSet•d funds S noarg81£ Endowwnent funds to MartBt£ fvnts Bl Ca8h fvnd6 23.817 13.039 Totsl cash funds 37.199

wsI) Unmtrl¢t•d funds R•8trl¢t•d funds En(towment fund8 to M•re8E£ Details bj ¢urr•rrt v•lu• Dètalls FurJ towthtch Curr•nt valu• Details B4 A8•ets r•talnod for th• ¢h•rlty'• own Fund towhh *JMount du• Wh•n Details B5 Llabllltl•8 zaa• CCXX R2 arAtHts ISSI 2110712023

Slgnèd by ona or Iruskts on trAh8ff of the trustees Sig Prtnt Nam D8to of ro CCXX R3 l)Unts ISSI 21K)7r2

I, Lyddia Pearson. have independently examined these accounts and l am satisfied with their accuracy. LYDDIA PEARSON 30.08.23

Explanatlons Charlty Commlsslon from Flnandal Accounts Cleanin8 and Sanitation= Wa8es £2325+Claeaning and sanitstion costs ££468= £2793 Premises = As per Repairs and maintenance- Repairs and maintenance £443fv Centre Equipment £9(P38- £13535 Admin- As per Event Expenses/WhaVs On- Event Expenses £2896+ What's On £167 - £3063 Insurance and Licences- As per Other- As per Jubllee Garden = 22-23 costs £6577433 21-22 costs- £6544

Leintwardine Willage Hall and Communlty Centre Current Account Reconciliation April 2022- Mar 2023 Opening Bank Balance 1st April 2022 Revenue Add Inward Transfer Jubilee Garden Add Inward Transfer Jubilee Garden 2021-2022 payment 14894.27 32557.70 6543.88 32.99 39134.57 54028.84 Expenditure Purchase5 Add Outward Transfer Jubilee Garden 40399.85 $90.Q) 40989.85 13038.99 Equalisation Less equalisation aosin8 Bank Balance 31st Mar¢h 2023 o.io 038.89 Lelntwardlne Vlllage hall and Clmmunlty Centre Jubllle Garden Sub Account Reconclllatlon Decemlxr 21- Marth 23 Initial deposSt Add Interest Jan 22-Mar22 9796.) 0.19 Openin8 Bank Balance 1st April 2022 Add Interest April 22- March 23 Add Donations Ilnwasrd Transfer 9796.19 7.74 590.CKI 597.74 10393.93 Expenditure Add Outward transfer 21-22 6543.88 32.99 6576.87 3817.06 C105in8 Bank Balance 31st March 2023

Section B Statement of assets and liabilities at the end of the period R•strSet•d funds S noarg81£ Endowwnent funds to MartBt£ fvnts Bl Ca8h fvnd6 23.817 13.039 Totsl cash funds 37.199

wsI) Unmtrl¢t•d funds R•8trl¢t•d funds En(towment fund8 to M•re8E£ Details bj ¢urr•rrt v•lu• Dètalls FurJ towthtch Curr•nt valu• Details B4 A8•ets r•talnod for th• ¢h•rlty'• own Fund towhh *JMount du• Wh•n Details B5 Llabllltl•8 zaa• CCXX R2 arAtHts ISSI 2110712023

Slgnèd by ona or Iruskts on trAh8ff of the trustees Sig Prtnt Nam D8to of ro CCXX R3 l)Unts ISSI 21K)7r2

I, Lyddia Pearson. have independently examined these accounts and l am satisfied with their accuracy. LYDDIA PEARSON 30.08.23