Leintwardine Community Centre and Village Hall AGM 25 September 2021 Report of the Chair ## INTRODUCTION As I sit down to start to write this report, the intention was to write about the events and use of the hall. That of course on reflection would not take very long . Instead, I am overwhelmed by two thoughts. First of all, despite the closure of the buildings, it has been busy and secondly, the amount of time and effort put into ensuring that the premises could be fit to reopen fully by every member of the Centre committee, when given permission,. All of the members have specific functions which cover all aspects of the committee’s responsibility, They include administration, finance, health and safety, publicity, maintenance, coordination of volunteers, duty of care, promotion and organisation of events. With restrictions and regulations changing on an almost daily basis, cancellations of events, false starts and different legal requirements to keep both the hall and the reading rooms able to function, it has been challenging to say the least. ## RE-OPENING Hopefully we are now on a path to some sort of normality. It feels different, expectations aside, it is difficult not to have concerns and worries for the future. People will have reservations about using public places and meeting others which is totally understandable. It is against this backdrop that we have attempted to make the hall facilities welcoming but also as safe as possible. Guidelines will be in place to ensure that we operate in a manner that is safe for all users. ## BUILDING REFURBISHMENT Before the arrival of the Covid pandemic it was known that there was a need for considerable expenditure on building upgrades and maintenance. Longer term financial plans were being considered but due to generous grants through Herefordshire County Council major works have been undertaken. Some have been essential to meet Health and Safety requirements, others to improve the overall appearance of the buildings. The redecoration of the inside of the main hall and entrance foyer, the stripping and refurbishment of the entrance corridor and hall floors, replacement of the tired chairs and the upgrading of the small storage buildings in the car park, have dramatically improved the appearance of the facilities. To meet the required electrical safety standards, a new three phase electrical supply has been installed together with major rewiring to all aspects of the buildings. The ground source heating system has been repaired and fully serviced but may still need further attention depending on its ability to function effectively in the coming winter months. Outside, the beech tree in the car park has received a major trim, the old shed used by the Youth Group for storage has been replaced with a new one ( the old shed will be removed ) and the grounds generally tidied. The improvements have been well received by recent hirers and hopefully this will be reflected in an increase in bookings. ## THE FUTURE After an understandable pause, discussion with Herefordshire Library Service has restarted to complete the relocation of the library in the Reading Rooms which will including internal redecoration of the building. Most importantly, we need to see the total complex being used by and for our local community. ## CONCLUSION By working together, the various organisations and agencies in the village can re kindle the spirit the pandemic almost succeeded in extinguishing. I had not intended to conclude this brief report on a sad note but I have recently learned that Karen Foote, who for may years has been the youth worker in charge of the Leintwardine Youth Group, has reluctantly stepped back from her role. This regrettably means the youth group that used to meet each Tuesday evening, will not be reopening following the enforced closure during a pandemic which has caused so much disruption in our lives. A very special thank you to Karen who has contributed so much to the lives of many local young people. We wish her and her family well for the future. Thank you also to the team of workers and the members of the management committee who have supported this important work. Hopefully, there will be discussion with the various agencies with a view to a possible reopening of this facility at some future date. Being determined to end this report on a positive note, I was pleasantly pleased to see in the latest edition of Leintwardine Life, a list of all the new people who have moved into the village and surrounding area over the last eighteen months. Normally through events in the Community Centre there would have been the opportunity to meet and welcome new arrivals but as the Centre has been closed due to the pandemic this has not been possible. If you are present this evening, a warm welcome to new residents. We are always seeking new members to join us on the committee and to play an active part in this important village asset. If you feel you would like get involved please speak to one of us, we would love to hear from you. Tony Hawker-Bond. September 2021 CHARITY COMMISSION FOR ENGLAND AND WALES Ldntw*din8 WJllag& Hall and Crynrnunlty ¢ertrn 516248 Recei tsand ments accounts CC16a Forthe witid from To 1st rf12020 March 31st 2021 Section A Receipts and payments Unre¥tricled funds Restricted Endowmient funds funds £ lo thÈ neafE5t£ tothe nearpBt£ io the n￿￿$￿te tothe nBEre5t£ Totsl funds Lasty•ar 2019- 20 Al Recel ts Reni of Rty)m$ A(1 hoc BoK)king5 Events Other.. Qrants Re￿¥ 7.872 6.976 S.895 10,710 701 493 433 4&963 mss inc¥)me ARJ $2,721 24.281 sèt an see table . Inv• ent sa S2.721 A3Pa mènts Wages Ulllilyds. El￿￿￿ty￿*r Maintenan Administrakn¥& Expanses lrt Int6rfftt Ctrlid Cleaning Mateiials aThJ PPE Eveni Expènses w￿¥¥$ On 2,055 4.669 12.331 4,862 10,057 2,868 12.33t 5.324 and ￿t￿rreS 2,110 153 23A25 2,1to 153 1.879 Oih6r Sub total 26,979 A4 Assèt and investment Sub total 23.525 25.979 Nat of re¢eiptsl(payments) A5 Transfers between fund8 A6 Cash funds last year end Cash funds thls year end 29,196 29.196 1.69 21447 51.643 51,643 1,698 CCKX R1 accounts ISSI 28106r2021 Section B Statement of assets and liabilities at the end of the period Unrestrtctfjd fvn(Js to rnarw£ Rest￿¢t#d funds to n&arest£ En(lowment funds trj n8arest£ C4tegories Detalls B1 Cash funds 27S 31.369 rotai cash funds 51.644 •)) R¢$tricted funds trt rwrogt£ Endowment funds to MJr05t £ fund# Detalls io nBar•Bt£ i Fund lowl)Ich CO￿ Iowitina Currentv81 Detstls B3 Inveslment assets Funoto whKh Curr•nt value ona Details 84 Assets retained for the charity'8 own use Fundto whKh Amountduv on r¢ due Details 85 Llablliti•s CCXX R2 accouTrts ISSI 28106r2021 Leintwardlne Village Hall and Communlty Centre Bank R¢concilialion March 31st 2021 Opening Bank Baknce 4)ri11$t 2020 Add Ex￿8$ of Incorre over EyTrJthJre 291￿.73 51291.00 L85S t*posit CAF S8wngs AAyJuat 3129f.OD 78. 31369.1)0 RECONCILED Add Paymen15 not Sh￿ on Statement C10s4ng Bank Staternent Ma¥th 31st 2021 Signed by one or trustees on behaW of all the tNste85 Signatttre Print Name Dale of roval z7fi}Z HIIE IWDEPEI>o£wL¥ 71 1&-5f Ac>6¥iWTS Awp /hM SliJsflEb 17M THEIE hi6ARIgC¥. 23 /* J2rfLI CCXX R3 accounts ISSI 281C612021 CHARITY COMMISSION FOR ENGLAND AND WALES Ldntw*din8 WJllag& Hall and Crynrnunlty ¢ertrn 516248 Recei tsand ments accounts CC16a Forthe witid from To 1st rf12020 March 31st 2021 Section A Receipts and payments Unre¥tricled funds Restricted Endowmient funds funds £ lo thÈ neafE5t£ tothe nearpBt£ io the n￿￿$￿te tothe nBEre5t£ Totsl funds Lasty•ar 2019- 20 Al Recel ts Reni of Rty)m$ A(1 hoc BoK)king5 Events Other.. Qrants Re￿¥ 7.872 6.976 S.895 10,710 701 493 433 4&963 mss inc¥)me ARJ $2,721 24.281 sèt an see table . Inv• ent sa S2.721 A3Pa mènts Wages Ulllilyds. El￿￿￿ty￿*r Maintenan Administrakn¥& Expanses lrt Int6rfftt Ctrlid Cleaning Mateiials aThJ PPE Eveni Expènses w￿¥¥$ On 2,055 4.669 12.331 4,862 10,057 2,868 12.33t 5.324 and ￿t￿rreS 2,110 153 23A25 2,1to 153 1.879 Oih6r Sub total 26,979 A4 Assèt and investment Sub total 23.525 25.979 Nat of re¢eiptsl(payments) A5 Transfers between fund8 A6 Cash funds last year end Cash funds thls year end 29,196 29.196 1.69 21447 51.643 51,643 1,698 CCKX R1 accounts ISSI 28106r2021 Section B Statement of assets and liabilities at the end of the period Unrestrtctfjd fvn(Js to rnarw£ Rest￿¢t#d funds to n&arest£ En(lowment funds trj n8arest£ C4tegories Detalls B1 Cash funds 27S 31.369 rotai cash funds 51.644 •)) R¢$tricted funds trt rwrogt£ Endowment funds to MJr05t £ fund# Detalls io nBar•Bt£ i Fund lowl)Ich CO￿ Iowitina Currentv81 Detstls B3 Inveslment assets Funoto whKh Curr•nt value ona Details 84 Assets retained for the charity'8 own use Fundto whKh Amountduv on r¢ due Details 85 Llablliti•s CCXX R2 accouTrts ISSI 28106r2021 Leintwardlne Village Hall and Communlty Centre Bank R¢concilialion March 31st 2021 Opening Bank Baknce 4)ri11$t 2020 Add Ex￿8$ of Incorre over EyTrJthJre 291￿.73 51291.00 L85S t*posit CAF S8wngs AAyJuat 3129f.OD 78. 31369.1)0 RECONCILED Add Paymen15 not Sh￿ on Statement C10s4ng Bank Staternent Ma¥th 31st 2021 Signed by one or trustees on behaW of all the tNste85 Signatttre Print Name Dale of roval z7fi}Z HIIE IWDEPEI>o£wL¥ 71 1&-5f Ac>6¥iWTS Awp /hM SliJsflEb 17M THEIE hi6ARIgC¥. 23 /* J2rfLI CCXX R3 accounts ISSI 281C612021