2024-12-31-accounts

THE GUIDE ASSOCIATION NORTH YORKSHIRE SOUTH

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024

Registered Charity: 516246

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Annual Report and Accounts for 2024

Introduction

The Trustees' Report and the Accounts of The Guide Association North Yorkshire South for the year ended 31 December 2024 were approved by the Trustees at a meeting held on 6 September 2025. The accounts have been prepared to comply with the Statement of Recommended Practice for Accounting by Charities (Revised 2015).

Constitutional and Legal framework

The Guide Association nationally is incorporated under a Royal Charter dated 14 December 1922 which gives powers to form area Associations, of which North Yorkshire South is one.

The Guide Association North Yorkshire South was registered with the Charity Commission on 12 March 1985 under number 516246. It uses the working name Girlguiding North Yorkshire South.

Trustees and Management

Responsibility for the management of the business of Guiding in North Yorkshire South County is vested in the Executive Committee, which includes the trustees of this charity.

The following people were trustees during the year and at the date this report was approved:

Helen Feetenby Ann Booker Alison Cunningham Jennifer Dealtry Katherine Croft Myra Puckrin Sally Jackson Clare Cockroft Hannah Cook Emma Chester Alison Wadsworth Hannah Taylor Lesley Strathie Jade Taylor Diane Harryman

Charity trustee selection

The Charity is chaired by the County Commissioner(s) for the North Yorkshire South area, having been appointed to that role by the Girlguiding North East England Commissioner in consultation with the existing trustees. The County Commissioner(s) then invites other adult leaders within North Yorkshire South to become her co-trustees, and these will usually be the five Division Commissioners, as resolved in a revised constitution dated 23[rd] October 2023. The term of the County Commissioner’s office is usually five years.

Appointment and induction of trustees

New trustees are appointed by the continuing trustees. There are established procedures for the induction of each trustee to ensure that they are aware of the responsibilities of a trustee and the ways of working within the charity.

Aims and Objectives

The aim of Guiding is to help girls and young women develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their community and the wider world.

The objectives of Girlguiding North Yorkshire South are to develop, promote and advance Guiding in North Yorkshire South in line with The Guide Association's own national objectives. We are a part of the leading

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charity for girls and young women in the United Kingdom. We build girls’ confidence and raise their aspirations. We give them the chance to discover their potential and encourage them to be a powerful force for good. We give them a space to have fun.

The Trustees deliver these objectives by providing training for leaders, running a residential facility for girls and their leaders to use, and arranging events on a larger and more ambitious scale than would be possible for smaller, local Guiding units. They provide support to local Guiding Divisions, Districts and individual Units throughout the North Yorkshire South region.

Review of the year’s activities and Summary of the main achievements during the year

Provide exceptional experiences for girls and young women.

• Events include Rainbow Santa Special, Brownie Takeover Trip to Williams Den, Guide & Ranger Camp @ Murton, Junior Warrior, St George’s Day parade and service

• Units deliver a wide range of incremental programme activities, across six themes leading to bronze, silver and gold awards. They also provide service in their local community and celebrating national events.

Provide a rewarding volunteer experience:

• Long service, good service and exceptional service awards presented to volunteers and celebratory afternoon tea held.

• Mandatory safeguarding and First Response training completed where required and other training opportunities promoted including subsidising a weekend residential training event open to all volunteers.

• Provided opportunities for volunteers to meet informally and formally to share ideas, offer support and listen to concerns.

Be an inclusive and impactful organisation

• Been represented at external events such as York Pride, City Remembrance Day commemoration and Council for Voluntary Services meetings

• Provide a warm welcome and appropriate training for new volunteers.

Public Benefit

Girlguiding North Yorkshire South extends its benefits to all who wish to join Girlguiding within the geographical area, without discrimination. It gives financial and non-financial support to adults and children within the area.

The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning future activities.

Donated services

In common with many charities, Girlguiding North Yorkshire South benefits from the time and services donated by volunteers and supporters. It is not practicable to quantify this in monetary terms, but without their support the work of Girlguiding in North Yorkshire South would not exist in its current form.

Financial Performance

The Executive Committee regards the financial performance of Girlguiding North Yorkshire South for the year, and its financial position at the end of the year, to be healthy but is taking a cautious approach to budget setting for the foreseeable future as the income strand continues to be affected by membership numbers, the economic climate and more significant operational increases to the National Levy.

Reserves Policy

The Statement of Recommended Practice requires all charities to consider the level of reserves held. The Executive Committee's policy is that the balance of Reserves on the General Fund should be between nine- and fifteen-months’ normal expenditure. The Charity holds reserves to provide a buffer for the

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ongoing running costs of White Rose House and to fund working capital for activities and training throughout the year. Unrestricted, undesignated funds held on 31 December 2024 amounted to £84868.86, which is currently higher than the range of £50-£75K required. This has partly come about due to better investment of income, which attracted a higher interest rate and a Region grant that offset some anticipated event costs. The executive committee plan to reduce these reserves in 2026 to support all units as we will be seeing a significant increase in membership subscription levy in 2027 following a national decision to no longer invoice for Volunteers but recoup the same income via the girl’s membership levy. The full impact at this stage is difficult to know and is alongside a change to the member’s uniform range in June 2025. The county continues to engage a part time paid administrator, and the effect of this expenditure is carefully monitored by the Executive Committee.

Details of designated funds are shown in the Notes to the accounts.

Risk

The Statement of Recommended Practice also requires Trustees to report on the significant risks facing the Charity, and how these have been dealt with. All investments are now invested at a level within FSA guidelines. The County were able to set an operational budget for 2024 given that we held slightly higher reserves than recommended. Membership levels have not fully recovered since the 2020 Covid Pandemic, but costs have increased and subscriptions at all levels of Girlguiding have been set higher than we might have anticipated. We have seen more requests for financial support in circumstances of unexpected hardship so have been mindful not to request more than is operationally needed and that any unplanned expenditure would be an informed decision that would not reduce our investments below our accepted reserves policy. Personal injury and other such risks are insured against as part of the Subscription paid to the Guide Association, and the risk of fire or other damage to White Rose House is insured against by the County. White Rose House, which runs as a semi-autonomous branch of the charity, has placed funds in a premium account.

Future Activities

It is intended that Girlguiding North Yorkshire South will continue to pursue activities and policies which will sustain and enhance the objectives of Guiding in North Yorkshire South within the financial constraints of available income and in keeping with changes in policy which are from time to time imposed by the Guide Association.

Training events for leaders in all sections will continue to be arranged on an ongoing basis, together with camps and other events for the girls.

Statement of Responsibilities of the Trustees of Girlguiding North Yorkshire South

The Board of Trustees is responsible for keeping proper accounting records which disclose with reasonable accuracy, at any time, the financial position of the charity and enable them to ensure that the financial statements prepared in accordance with the Charities SORP (FRS102). The Board is also responsible for safeguarding the assets of Girlguiding North Yorkshire South and hence for taking responsible steps for the prevention and detection of fraud or other irregularities.

Information

Further information about the charity can be obtained from the principal address: White Rose House 79 Main Street Wheldrake York.

Approved by the Trustees on 06.09.2025 and signed on its behalf by:

Alison Cunningham and Lesley Strathie - County Commissioners to 12.10.2024 Hannah Cook County Commissioner from 12.10.2024

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THE GUIDE ASSOCIATION NORTH YORKSHIRE SOUTH FINJIKLAL STATEMENTS FOR TrIE YEAR ENDED 31 0ECEM8ER 2024 RECEIPTS AND PAYMENTS ACCOUNT GENERAL Accoutrir 2024 2023 paym￿¢% Sub5crlNions pald ioGlrlguldlnB or$?nlsJtlon5 845.00 659.641 5444,50 1103.35 Donati¢￿Sand Grants Aciiwiies Outdoor Tralnlng Queen5 Guldt Exponse5 Gran15for events Jolnt wlth 0,00 263.30 0.00. 1395.95 388.78 B51.29 1603.71 Even County Celebraii( Mldsumtnor Murt County Leadeis, weckend Rlllnbow Sani• txpress Murmn Abbty Castle Cr#li Day Wllllam¥ Oen 469.17 8353.56 1646.29 0.00 4707.48 3992.12 3370. 12 222.69 8689.44 31C164.28 14323.62 Rcsour¢o%, Badles, Arthlve5 Dnd Unlform Purch45es tmlnlsiratlon Archlve5. Prlniins, Poslaw, ftPR e•d8e 8ward5 Insur)wc 629.48 2564.73 1422.29 106.47 351.4J', 40.09., 1369.79 IT W¢bsTrle C051$ C￿le1cn(0 and Olflc1415' Expen5e5 Mmln a8s15tani coniraci Resir1cted expendliure ,WRII Lwllnsurancc 2U24 260.44 1440.85 5584.48, 2608.81 1202.45 5966,65 1087.52 1(190.58 14764.QJ While Rose House 853.37 3817.80 7320.50 O.OD 3975.00 0.00 821.87 2890.05 981.25 Malntenance Refun¢Js Cleanln8 contrKt C05t of shap Items IPrlniine, Postole. St4tlonery and Atherll¥lnq 3Kn.fM) 280.Cb) 68.75 15966.67 8941.92 Gross Paymtntj 61814.98 38069.90 Ntl Recelptsllpaym￿)t$j fur th* Year Cash Fund5 brou8h¢ forwHrd - l January 2024 Cash Fund5 rarrfed forward- 31 D￿eMber 2024 NY5 Ba18nce5 Year end WRH Balances Year end -612J.BS 90992.71 84868.86 7941.92 83050.79 90992.71 65,699.21 19,169.65 84,86B.86

THE GUIDE ASSOCIATION NORTH YORKSHIRE SOUTH FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 RECEIPTS AND PAYMENTS ACCOUNT GENERAL ACCOUNT 2024 2023 Recelpts Subscriptions received Bank and Deposit Interest Gifts Donations, Legacies and Grants 18133.00 763.99 17709.65 751.63 42.69 2377.22 18939.68 20838.50 ActivitTes Training , International 383.62 199.50 437.16 0.00 583.12 437.16, Events County Celebratlon County Leaders Weel Abbey Castle Craft Day Williams Den Midsummer Murton Rainbow Santa Express Murton one off events cc gifts 225.00 0.00 1069.()J 1970.00: 230.00, 8689.44 8353.56 3378.C 3583.82 518.50 70.00 21394.50 6692.82 Badges, Awards and Clothing Sales 1266.24 Joint Scout events 57.18 Restrlcted 2500.00 2270.44 0.00 300.00 3823.42 2570.44 White Rose House Fees Shop Sales Interest Grants and donation5 NYS Levy 8425.00 306.60 274.86 9CK)2.QKI 435.30 163.95 4657.15 2014.50 1943.95 10950.41 16272.90 Gross Receipts 55691.13 46811.82

THE GUIDE ASSOCIATION NORTH YORKSHIRE SOUTH THE

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

RECEIPTS AND PAYMENTS ACCOUNT

STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2024

Bank Current Accounts Bank Deposit Account National Savings Investment Account Redwood Bank 95 Day Notice Account Cambridge and Counties Barclays Business Premium Coop Analysis of Assets between Funds White Rose House General Restricted	2024 2023 £ £ 16992 33846 13111 3075 1698 1668 12976 12583 20605 20301 19169 19520 317 84868 90993 General Total £ £ 19169 24186 65699 66807 0 0 84868 90993

Other Assets Held for Own Use

Freehold Property - White Rose House, Wheldrake

Fixtures and Fittings - White Rose House

Flags - County Standard and Division Windblades

Audio Visual Projection Equipment Computer for Secretary

Camping Equipment Photocopier, Staging, Mobile Phone, Resusci Annes, Archery Equipment

Notes to the Financial Statements

1. The Financial Statements have been prepared on a Receipts and Payments basis in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS102).

2. The County has a one third interest in the York Scout and Guide Gang Show along with two York Scout Districts. No income has been received in the last year into the County's accounts.

3. The County maintains a designated fund representing monies held on deposit specifically for use at White Rose House. Currently this is deposited at Cambridge and Counties and the sum invested in January 2022 was £3000, 25% of the money deposited with that institution and at 31 December 2024 the portion assigned to White Rose House stands at £3309.

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4. Trustees' remuneration and expenses

No Trustee received any remuneration during 2024

Expenses amounting to £1202 in total were paid to trustees during the year for travel, telephone and the general reimbursement of costs incurred on behalf of the Charity.

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