**MINUTES OF THE 7[th] DRONFIELD SCOUT GROUP** ## **ANNUAL GENERAL MEETING** ## **HELD ON MONDAY 24[th] JUNE 2024 7:30pm (F2F)** ## **1. Attendance** **Present:** David Hicks (Chair), Jo Green (Sec), Wendy Bungay (GSL/Cubs), Phil Bungay (Treasurer) Claire Muncey (Subs Secretary), Dawn Chater (Beavers) Kate Brearley (Cubs) Becky Bradwell (Cubs) Kay Atkinson (Scouts) Matt Atkinson (Scouts) Mike Bradwell (Explorers) Stewart Windle (Exec), Liz Walton (District President), Pat Millington (District), Elaine Stenton (SAS), Donald King (Exec), Andrew Green (parent), Richard Lloyd (parent), Sandra Lloyd (parent) **Apologies:** Rachel Roberts (Scouts), David Godwin (District Commissioner), Michael Harrison (District Rep), Chris Stevens (10k rep) ## **2. Minutes of Last Annual General Meeting.** The Minutes of the 2023 AGM were approved. **Prop.** WB **Sec** . DH ## **3. Matters Arising.** None. ## **4. Highlights of the year from all Units** Each unit provided its highlights of the year including reports from Beavers, Cubs, Scouts and Explorers. Dawn Chater presented the Beavers report with an entertaining screen presentation, Wendy Bungay summarised the Cubs report, again with an on screen presentation, Jo Green presented the Scouts report on behalf of Rachel Roberts and Mike Bradwell presented the report for Explorers. ## **5. Financial Report** Phil Bungay gave a brief summary of the transition from the previous treasurer and the difficulties involved in re-starting everything from scratch. Currently have circa £82k spread across 4 accounts. A proportion of the funds are contingency for running costs. ## **6. Subscriptions** Claire Muncey gave a brief update on current Subscriptions with a total income (but not inc Summer Term) of £5495 but with £2695 (summer) and £245 (spring) outstanding for 2023/24 across all sections. ## **7. General Fundraising** 10k is the main fundraiser which provides opportunities for camps, equipment, and we have various maintenance works such as the new fire door, and in the future there will be both the roof and boiler that will need addressing. ## **8. Election of Officers** Current executive committee formally stood down and were unanimously re-elected as follows: - David Hicks was re-elected at Chair for 2024-25 - Phil Bungay was re-elected as Treasurer for 2024-25 - Jo Green was re-elected as Secretary for 2024-25 - Claire Kerrigan was re-elected as Subs Secretary for 2024-25 - **Prop:** DH/WB **Sec:** MB/PB ## **9. Election of Executive Committee** All Section Leaders and GSL were elected onto the Executive Committee, including Mike Bradwell, Will Rose, Wendy Bungay, Kate Brearley, Dawn Chater and Ross Blight. Michael Harrison was re-elected as District Representative and Stewart Windle, Kay Atkinson, Matt Atkinson, Donald King and Chris Stevens were elected as Exec members. After many years in the role, Rachel Roberts has now stepped down from her role as Scout Leader, and is succeeded by Ross Blight, supported by Andy Wallace, Kay Atkinson and Matt Atkinson. The Group would like to thank Rachel for her dedication and support over the years and wish her well for her future roles within District. ## **Prop:** DH **Sec:** WB ## **10. Appointment of Independent Examiner of Accounts** PB has an accountant lined up to take on the role of Independent examiner of accounts. ## **11. The District** Liz Walton, District President, presented Mike Bradwell with his 15 year service award. Liz is also taking over from Terry Jennings covering district and group administration in terms of DBS checks etc. ## **12. A.O.B.** WB proposed that we encourage leaders to attend courses and gain qualifications so asked that leaders let her know of anything they feel would be useful and beneficial to the group. WB also mentioned that we are looking at reinstating the use of the climbing room as a bouldering wall. PB requested that the Exec starts putting in contingency plans for the maintenance of the building so we can plan ahead from a budget point of view also. Liz W asked us to note that the Executive Committee is now a Trustee Board. 7TH DRONFIELD (JOSFORTH VALLEY SCOUT GROUP FINANCIAL STATEMENTS FOR TIIE YEAR ENDED 31 ST MARCH 2024 Contents Trustees and Advisors Statement of Financial Activities Balance Sheet Notes to the Financial Statements 4t05 Independent Examiners, Report lan R Collins & Co The Bridge House Mill Lane Dronfield S182XL 7TH DRONFIELD GOSFORTH VALLEY SCOUT GROUP TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 TRUSTEES: D Hicks (Chair) P Bungay (Treasurer) W Rose C Muncey C Stevens R Blight J Green S Windle M Atkinson M Bradwell D Chater W Bungay K Brearley D King BANK: HSBC UK Bank PLC I C'entenary Square Birn]ingham BI IHQ United Kingdom INDEPENDENT EXAMJNERS: lan R Collins & Co The Bridge House Mill Lane Dronfield S182XL Page I 7TH DRONFIELD GOSFORTH VALLEY SCOUT GROUP FINANCIAL STATEMENTS FOR THE YEAR ENDED 31STMARCH 2024 Special General Pro ects Total funds 2024 20?3 Incoming Resources ticneral Income Scouting Activities IOK Race Other Income 2(1) 4,660 5,236 4,660 5,088 5,236 8,831 14,843 14,843 15,130 2,232 3,506 2(2) 2,232 Total Incoming Resources 12,127 14,843 26,970 32,555 Resources Used Premises Scouting Activities I OK Race Other Payments 3(1) 3(2) 4,742 10,407 4,742 9,008 10,407 14.588 15,736 15,736 13,035 2,544 2,848 3(3) 2,544 17,692 15,736 33,428 39,478 Net Movement (5,565) (893) (6,458) (6,923) Balances brought forward at I st April 2023 70,462 1?,467 82,929 89.852 Balances Carried Fornard at 31st March 2024 64897 11,574 76,471 82.929 Page 2 7TH DRONFIELD GOSFORT14 VALLEY SCOLYT GROUP BAI.ANC'F. SHF.ET 31ST MARCH ?014 ?0?4 Fixed Assets 315.649 31 i.649 Current Assets Cash at Bank and ID Hand Camp .4ccount Communil), Account Mone). Market Account Mone}. Manager Accounl 7.0_38 35.707 ?0.000 ?0.185 ?9.?19 ?o.o(10 ?O.i46 76.975 8?.9?9 39?.6?4 398.578 Creditors: amounls fallingi diie iihin one l'ear Accruals i04 504 Net Asset% 39? 1?0 398.-578 Represented b?.. Ilrougihi FOr￿ard ai l April ?0?3 NLI Movcincnt ot. Income l Expenses 398.578 (6.4)8) 405.501 (6.973) Carried Forward at 31 March 2024 392,120 398,-£78 Thc linancial sialLmLnts on pages I to 5 were approved by the Trustees on 31 January ?0?5 and were signed on their behalf by: Chitt. Scoui Leader Treasurer Truslee P(Igie 3 7TH DRONFIELD GOSFORTH VALLEY SCOUT GROUP FtNANCIAL STATEMENTS ST FOR THE YEAR ENDED 31 MARCH 2024 l. Accounting Policies th The acLounts of 7 Dronfield (Gosforth Valley) Scout Group have been prepared using the accrual basis. Special Pro ects General Total Funds 2024 2023 2. Incoming Resources (l ) General Income Membership Subscriptions Bank Interest Received 3,965 695 3,965 695 4.754 334 4,660 4,660 5,088 (2) Other Income Building Hire Misc Refunds 2,232 2,232 3,482 24 2,232 2,232 3,506 Page 4 7TH DRONFIELD GOSFORTH VALLEY SCOUT GROUP FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 Special Pro ects General 'I'otal Tr-unds 2024 2023 3. Resources Used (l ) Premises Rent & Rates Gas & Electricity Water Rates Waste & Cleaning Telephone & Intemet Repairs & Maintenance 95 2,892 (2,065) 1,727 745 1,347 4,74? 95 2,892 (2,065) 1,727 745 1,347 174 2,034 92 1,619 786 4,303 4.742 9,008 (2) Scouting Activities Unit Allowances Spent District Levy Lost of Camps & Activities 1,084 4,356 4,967 1,084 4,356 4,967 1.417 4,323 8.849 10,407 10,407 14,588 {3) Other Payments QM Badges Insurance Bank Charges Accountancy 100 176 1,696 67 504 100 176 1,696 67 504 439 20 2,302 87 2,544 2.544 2.848 Page 5 7TH DRONFIELD GOSFORTH VALLEY SCOUT GROUP FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 ST MARCH ?0?4 INDEPENDENT EXAMINERS. REPORT This report on the accounts of 7, Dronfield (Gosforth Valley) Scout Group for the year ended 31 st March 2024 ￿'hICh are set out on pages I to 5. Res ective res onsibilities of trustees and examiners Ih As the truslees ot. 7 Dronfield (Gost'orth VallL'y) Scout Group, you are responsible for the preparation of the acLounls; you consider that an audit is not required under the Charities Commissions guidelines and that an independent examination is needed. It is our responsibility to: Examine the accounts under section 145 of the 201 l Act; To follow the procedures laid down in the General Directions gyiven by the Charity Commission (under seclion 145(5)(b) of the ?01 I ALt}: and To state whether particular matters have come to my attention. Basis ofinde endent examiners, re ort Our examinaiion was carried out in accordance with the General Directions g7iven by the Charity Commission. That examination includes a review of the accounting7 records kept by Ih 7 Dronfield (Gostorth Valley) Scout Group and a comparison of thc accounts with those records. li also includes consideringv any unusual items or disclosures in the acLciunts and seekinby explanations from you as trustees concerning7 any such matters. The procedures undertaken do not provide all the evidence that would be requirLd in an audit. and consequently we do nol express an audit opinion on the view given by the accounts. Inde endent examiners, statement In connection wilh our examination, no matter has come to our atiention: l ) which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Acl. and to prepare accounts which