MINUTES OF THE 7[th] DRONFIELD SCOUT GROUP
ANNUAL GENERAL MEETING
HELD ON MONDAY 26[th] JUNE 2023 7:30pm (F2F)
1. Attendance
Present: David Hicks (Chair) Jo Green (Sec), Wendy Bungay (GSL/Cubs), Pat Millington (District President), Elaine Stenton (SAS), Claire Muncey (Subs Secretary), Michael Harrison (District Rep), Dawn Chater (Beavers), Kate Brearley (Cubs), Will Rose (Explorers), Chris Stevens (10k rep), Kay Atkinson (Scouts), Matt Atkinson (Scouts), Mike Bradwell (Explorers), Becky Bradwell (Cubs), Will Holmes (Explorers), Stewart Windle, Donald King, Lisa Bellamy, Paul Muncey, Andrew Green
Apologies: Alan Carr, Rachel Roberts
2. Minutes of Last Annual General Meeting.
The Minutes of the 2022 AGM were approved.
Prop. DC Sec . DH
3. Matters Arising.
None.
4. Highlights of the year from all Units
Each unit provided its highlights of the year including reports from Beavers, Cubs, Scouts and Explorers.
Dawn Chater presented the Beavers report with a fantastic screen presentation, updating us that there are currently 25 children on the waiting list for Beavers. Wendy Bungay summarised the Cubs report, Jo Green presented the Scouts report on behalf of Rachel Roberts and Will Rose presented the report for Explorers.
5. Financial Report
Phil Bungay unable to attend so Wendy Bungay gave the report on his behalf.
Currently just over £80k in the bank of which around a half is savings, £33k in contingency account and £7k in camp account.
All outstanding payments up to date. Still working a little blind due to lack of full handover from outgoing treasurer but will endeavour to get everything set up in due course.
6. Subscriptions
Claire Muncey gave a brief update on current Subscriptions with a total income of £8408 but with £1707 outstanding (exc the additional beavers colony subs) for 2022/23.
Concern raised over how to collect unpaid subs. Agreed that each case should be looked at individually.
7. General Fundraising
Chris Stevens gave a brief update on a successful 2023 Dronfield 10k, despite having to reschedule from March to May due to heavy snow. Couple of payments to make to Mayor’s charity, it’s looking like the 10k will have raised circa £5200 for the Group which is an increase of almost £1000 on last year. We had 373 fun runners, 820 10k entries with 700 10k finishers. For next year, we currently have a poll out to try to decide between March or May.
8. Election of Officers
Current executive committee formally stood down and were unanimously re-elected as follows:
-
David Hicks was re-elected at Chair for 2023-24
-
Phil Bungay was re-elected as Treasurer for 2023-24
-
Jo Green was re-elected as Secretary for 2023-24
-
Claire Kerrigan was re-elected as Subs Secretary for 2023-24
-
Terry Jennings to be asked if he will continue as temporary Group Administrator for 2023-24
-
Prop: WB Sec: MB
9. Election of Executive Committee
All Section Leaders and GSL were elected onto the Executive Committee, including Mike Bradwell, Will Rose, Rachel Roberts, Wendy Bungay, Kate Brearley, Dawn Chater and Ross Blight.
Michael Harrison was re-elected as District Representative and Stewart Windle, Kay Atkinson, Matt Atkinson, Donald King and Chris Stevens were elected as Exec members.
Alan Carr was elected as a new Exec member.
Prop: DH Sec: JG
10. Appointment of Independent Examiner of Accounts
Not able to appoint at present due to Phil Bungay’s absence. This will be addressed in due course.
11. The District
The District President, Pat Millington presented long service awards to Kay Atkinson, Jo Green, Kate Brearly, David Hicks, Donald King, Stewart Windle, Joe Bungay (absent), Jon Beasley (absent) and Nick Kirkwood (absent).
Thanks given to all involved in the group, acknowledgement that shortage in leaders is hitting everyone so everyone’s time and commitment is much appreciated.
12. A.O.B.
No other business
7th tkorfl•ld (Gothth V•W St4Xrt 21)22.2J Incamlrysfor 12 momh•ndlrv4 3tst 2023 G•n•r•l S•mw•S 2022.25 2021.22 GENERAL IPKOME Membership Subscriptlons R•¢ei¥ed £4.753.KJ fO.(tJ £0. £4.753. £4,558.31 Bank Interest R•c•i¥•d £334.38 £334.38 £151.C Donatlons £o.co £o.c £o.c £o.o) £0. to £5.IM.18 £4,709.57 SCOVnNG AcfNmES Income Irorn rnemb•rs for umps & •¢lle5 £8,830.93 £8,830.93 £5,443.25 £•.w.•J OJ £oA) £5,44J.25 FUNDPAISING Income from loe•l events £o.c £o.Ix) Incom• from 2022 Iok r¥• £1S.SS4.21 Income from 2023 IOK r•c• £IS.129.84 £15,129.a4 £O.L £15,129A4 £15,129A4 £15.SX21 OTHÉR IfrXOME Q lacllities rentsl £3.482.20 É3,482.20 £3.733. Mlscellaneous Irefunds etcl £0.98 EO.C £23.09 £24.07 £o.ty) Gr•nts Re¢el¥ed £0. £o.o) £O.C#) Glft Ald Cla5med £0. £o.o) £o.c eo. £0. £thoo £23A £3.5W27 £3.733.80 INCOME TOTALS £17JDL29 £15.1SL9> f J2.552Z £29.440.6J hwn•nts for 12 rnonth •ndlrv4 31 M•rth 2023 G•n•r•l mur•l 2021-22 PREM15E5 Rent & Ratss E173.96 Éo.c É173.96 £91.25 Gas £0. E537.08 2033.56 Electricity Q*mbined for 2023 O.(KJ £o.c £2,033.56 £840.C6
Watsf and Sewerage £91. £91.96 326.41 aeaning £9n. £o.oJ £972.CQ £358.70 Telephone & Intemet £786.21 £o.c¥J £786.21 £453.34 Repalrs, Renew•15 & Malnten•Nte £4,302.6J £O.LK) £4,302.fLI £2,646.79 Refuse SerCe £647.33 £0. £647.33 £475.64 £9.IX17.62 £9.IX17.67 £5,729.27 Scoun AcnvttlE5 Unlt •llowanc•s spent £1.416.70 £o.(x) £0. £1,416.70 £1.211.65 Dlstrfrt Levy £4,322.$0 £O.LX £4,322.50 £3.179.25 Cost of runnlnl camps & major •dlvltl•s £8A49.27 £or £o.o) £8,849.27 £4,311.70 £14511.47 £0. £14,58&47 tI,702.fAI FUNDRAL$l EVENTS Payments for Iok 2022 £o.r £o.D) £5,182.79 Piym•nts for Iok 2023 o.c 0.0) £13,034.59 £13,034.59 £thfA) IiJ,OX59 £5.ts2.79 OTHER PAYMENTS QM £43&94 £o.o) £0. £438.94 £511.20 Bdqes £20.th) £0.1 £o.o) f 20.CO £207.20 Unllorrn £J37.23 Insurance É2.301. £O.Ct) £2.301.84 £2,4$5.65 Bank charges & ur*-honoured p4ym¢nis £86. £0. £86. £15.80 Trainin8 Éo. Eom £o.c Miscell•n•ous £O.I £o.co £1147.5• £0.00 £2147.51 £3,527.08 TOTAL PAYMENfs FOII THE YEAA £J9,47&20 £2J,141.74 Unr•s¢rlcl•d Funds 31-Mar.23 JI Mir 2022 MONETARY Ass IC•shlB•WmM•r Fur¥ls1 Cash in hand £0. £46.09 HSBC- Camp Account £7.037.52 £5,209.75 HS8C. Comrnunity Current Account £35.7C6.79 £44.551.35 H58C- Money Market Account15 yr107.02.171 £20.1DJ.OJ £20,CIXI.CIJ SBC Money mana4er acount £20,314.86 £20,C&I.C6
HSBC- Sub5CriPtions Account £0. £0. HS8C- Samur•l Account £0. £o.co £83.059.17 £899&25 OTHER MONETARY ASSE1$ Unp•id Rent £o.(Ks Unpald Sub5crfptlons £o.cKs £0.00 Uncl•imed Glft Ald N0MONAl ASSETS IEstbrn•t•d Ingur•M• V•h} Headquarters BulldSng 235,357nJ £235,357. Trallers x2 EO.0) £624.tsJ Egulpm¢nVFIxtur•F1rt[n ),292.0) £80.292.¢X) 315,649m $316.275.00 TOTAL A5seTS £391,70L17 £406.17L25 VERIFIÉO LIA8ILmES IF•lMrf Ow W1tr4n Yurl Badie Fund £o.o) £o.o) Unlt Fund P•yments oUandin8 £O.L)) £o.fy) Carnp Paym•nts ftgc•l¥ed In Ad¥aTh¢• £o.co £o.oJ Capltat5¢n F•• £o.co £3,891.50 Insurance £o.o) £2,4.( IOK Cheque Payments Outstandlng TOTAL LIAJILMES £o.co £4.¢Al £6.756.50 RECEIPTS•nd PAYMEPIYS, SUMMARY ftyth• 12 manth• ts Ji M•rEh 202 S•rn¥r•l Sw¢k•l 2022.25 2021-22 Tot•1 R•1r th• Ywr £17.402.29 £15.15L9J £32,SS5.22 É29.440.63 Tot•1 P•yrn•ntshrth• Ywr £26.4a67 £oJ £39,478.26 £23,141.74 £4154 4VU04 £429L89 ¢•sh •t B•nk and Slrnlhr Iy•ar rt•rtl sh •t B•nk •rA Slmll•r Iyur •ndl £89M5LI6 £83,5527 £82.929. £89.8SZ16
The above accounts and ac¢ompany6ng statement of asset5 ond Ilablllties were approved by the trustees on r¢d led on thetr behalf by. Ti9 Phil 8un8•v ITr••sur¢rl
7th DRONFIELD (Gosforth Valley) SCOUT GROUP Gorsey Brigg (Off Pentland Road) Dronfield Woodhouse Derbyshire S18 8UE
CHARITY REG. No. 516167
31[st] January 2024
To whom it may concern
As per our Treasurer’s conversation with the Charity Commission (Beth) on Thursday 25[th] January 2024, we are awaiting our auditor to scrutinise/verify the accounts for the financial year 2022-23.
This will be uploaded and submitted in the coming weeks. We understand from the conversation with Beth that this is acceptable being as the annual report is being submitted on time.
We will re-submit the accounts and external scrutineer’s report as soon as we have the accounts audited.
Kind regards
7[th] Dronfield Scout Group Executive Committee
7th DRONFIELD (Gosforth Valley) SCOUT GROUP
CHARITY REG. No. 516167