**MINUTES OF THE 7[th] DRONFIELD SCOUT GROUP** 


## **ANNUAL GENERAL MEETING** 

## **HELD ON MONDAY 20[th] JUNE 2022 7:00pm (F2F)** 

## **1. Attendance** 

**Present:** David Hicks (Chair) Jo Green (Sec), Wendy Bungay (GSL/Cubs), Simon Temple (District Commissioner), Rachel Roberts (Scouts), Claire Kerrigan (Subs Secretary), Michael Harrison (District Rep), Dawn Chater (Beavers), Kate Brearley (Cubs), Chris Stevens (10k rep), Stewart Windle, Matt Atkinson, Sarah Nolan, Kay Atkinson, 

Rebecca Radford, Lisa Bellamy, Andy Kemp, Andrew Shorthouse, Lara Knight, Rachel Mason, Richard Lloyd, Nicola Ross, John Higginbottom 

## **Apologies:** none 

Before the meeting commenced, DH gave thanks to all the leaders for battling through the pandemic and keeping the group going 

Also minuted the sad loss of Frank Walton’s untimely passing and held a minutes silence in his honour. 

## **2. Minutes of Last Annual General Meeting.** 

The Minutes of the 2021 AGM were approved. 

**Prop.** DH **Sec** . MB 

## **3. Matters Arising.** 

None. 

## **4. Highlights of the year from all Units** 

Each unit provided its highlights of the year including reports from Beavers, Cubs, Scouts and Explorers showing how we’ve managed to adapt during the unprecedented Covid times. 



Dawn presented the Beavers report with a fantastic screen presentation, Wendy summarised the Cubs report, Rachel presented the Scouts report in ‘stats style’ and Mike summarised the report for Explorers. 

## **5. Financial Report** 

In David James’s absence and due to the transition of treasurer, there are no up to date accounts available.  These will be made available when they are provided and completed. 

## **6. Subscriptions** 

CK in the process of handover from RR.  Subs requests have gone out for this term so she will get to grips with the systems going forward. 

## **7. General Fundraising** 

Chris Stevens 10k rep requested support for the 10k committee, as only currently 4 members on the committee 

We can’t function without volunteers.  The 10k subsidies many aspects of the group, including camps, equipment etc so we do need help. 

## **8. Election of Officers** 

Current executive committee formally stood down and were unanimously re-elected as follows: 

- David Hicks was re-elected at Chair for 2021-22 

- Phil Bungay was elected as Treasurer for 2021-22 

- Jo Green was re-elected as Secretary for 2021-22 

- Claire Kerrigan was elected as Subs Secretary for 2021-22 

- We require a new Group Administrator for 2021-22 

## **Prop:** DH 

## **Sec:** MB 



## **9. Election of Executive Committee** 

All Section Leaders and GSL were elected onto the Executive Committee, including Mike Bradwell, Will Rose, Rachel Roberts, Wendy Bungay, Kate Brearley and Dawn Chater, 

Michael Harrison was re-elected as District Representative and Stewart Windle, Sarah Nolan, Matt Atkinson, Donald King and Chris Stevens were elected as Exec members. 

## **Prop:** DH **Sec:** JG 

## **10. Appointment of Independent Examiner of Accounts** 

Not able to appoint at present due to Phil Bungay’s absence and transition of treasurers.  This will be addressed at the next Exec Meeting. 

## **11. The District Commissioner** 

The Deputy District Commissioner, Simon Temple, gave a brief acknowledgment and thanks to Frank Walton and thanked us for the minute’s silence. 

Credited the fantastic leaders, young leaders and the variety of activities and badges taken on as well as the amount we are getting the young people outside.  Acknowledged the achievement of silver and gold awards achieved as well as those taking part and progressing through Duke of Edinburgh Bronze award.  Congratulations to Serenity for securing a place at the international jamboree next year and also congratulations to the 10k Committee for the successful event and the fundraising made. 

Congratulated the Exec for getting through the pandemic and growing numbers and keeping the group alive. 

## **12. A.O.B.** 

No other business 

DH thanked all parents especially for attending, as it’s always great to see the parents as well as the leaders at the AGM. 



7th Dronlleld (c￿lOrth Valleyl Scout Group 20ZI-22
IrKomlr•8• for 12 monts •ndlry 31stMwth 20
Special
Projects
2021-22
Total
2020-21
Total
General Samurai
GENERAL INCOME
M*mbÈtshipSut6CrtptkJns lecelved
Bank ImereA R6Yel¥ed
£4,558.31
£151.06
£0,
£o,o)
£o.(x)
£O.(Kl £4,558.31 £1,833.33
£0.
£151.06
£148.41
£0.
£4,709.37
£0.
£O.CKI £4.709.37 £1,981.74
scounNG ACTIVITIES
Inwn* from mer￿er$ for camp5 & aLtfvA￿eS
Ilnc,Camp AccountOI.04.21-31.03.22)
£5,443.25
£5,443.25
£O.(M)
£0.
£O.IJ) £5,443.25 £2,139.58
£O.IXl £5,443.25 £2,139.58
FUNDRAISING
Income frthn local Èw
EO.LX)
£0.(
£o.u)
£O.LX)
Intornlmm 2020 Iok race
£0.
£0.
£o.c
£O.LX) £13,643.24
£O.(X) £15,554.21 £15.554.21
£0.
£O.CKI £15.554.21 £15,554.21 £13,643.24
InwrMfrThn Ki21 Iok rac•
£o.(MJ
£0.
£0.
Income fiom 2022 Iok r•¢e
£O.(K)
£0.00
OTHER INCOME
Glft Aid d•lmod
£0.
£o.(x
£O.IX) £L877.30
£0.￿ £3,733.W £1,305.65
£o.c
£O.IXl £1,128.00
£o.(X) £9,669.(Kl
£o.(N) £io,(xx).00
£O.lJ) £3,733.￿ £23,979.95
£3,240.02
Ha￿lItIeS rental
£3.733.
£o.(x)
MtstdlanÈty￿ (refund5 dc
Grants Iwvwj etcl
Busin￿$ R*e5 Rebal•
£o.(x)
£o.(x)
£0.
£0.
£0.
£0.
£0.
£3,733.
£o.(x)
Transfer from Samura5 to Community
INCOME TIYTAiS
£13,886.42
£O.CKI £15,554.21 £29,440.63 £41.744.51

Pyments *•r 12 31 M•rth 3)22
Speclal
Projects
2021-22
20￿21
Total
General Samural
Totsl
PREMISES
Rert & Rates
£91.25
£o.o)
£9L25
£537.08
Gas
£537.08
£o.(M)
£0.
£396.95
£840.06
£o.(KJ
£o.cM)
£840.06
£746.35
Water & S￿ver•I*
Cle•kn8
Tel•phw & Internet
Repa*￿, AL*r￿*31S & MaIrf¢n￿
Mhscdlaneou5 Ibuilding ￿¢}
Refuse ser¥i¢e
£326.41
£0.
£0.
£o.(xJ
£326.41
£358.70
£453.34
£112.38
£358.70
£453.34
£745.89
£1,900.90
£475.64
£0.
£59.72
£677.33
£o.oxJ
£0.
£o.co
£745.89 £3.916.(M)
£O.(K) £I.9(K).￿) £4,075.(K)
£0.
£475.64
£470.38
£O.(K> £5,729.27 £10,459.11
£o.Tr)
£0.￿1
£5,729.27
£O.(K)
SCOUTING AcfiviTIES
Unll al1rm￿￿%P*Thl
£1.211.65
£3,179.25
£O.(K)
£0.￿ £1,211.6S
£750.49
£O.IX) £3,179.25 £4,042.75
£o.c
£o.(J)
Trartsf•rto Sanwrai
£o.o)
C(M ol nJnrfn8 & malLV a￿￿1¢1•$
£4,311.70
£8,702.60
£0.
£O.(KI £4.311.70 £1,098.95
£O.(X) £8,702.60 £5,892.19
£o,fy)
FUNDRA151NG EVENTS
PaYrr￿ IL¥ lok 2020
Pwments l(* 2021
£O.(K)
£o.c
£o.cK)
£0.￿)
£o.cK) £5,182.79 £5,182.79 £3,356.78
£0.￿ £5,182.79 £5.182,79 £3,356.78
pa￿￿tst￿ i¢X 2022
OTHER PAYMENTS
£511.20
£0.
£o.u)
£511.20 £1,013.17
£207.20
£421.02
£337.23
£207.20
£337.23
£o.cxJ
£o.(x)
Untform
£0.
£0.
Insurance
£2,455.65
£15.
£o.ox)
£O.C#J E2.455.65 £2,4(￿,28
£O.L
£15.80
£31.60
k(harges & tsrthTrouTed painieibts
£o.Th)

Tralnl
£o.(x)
£O.¢JJ
£0.
£0.
£o.c
É609.89
£O.(X) £3.527.08 £4,481.96
£3,527.08
£0.
TOTAL PAYMENTS FOR THE YEAR
£17,958.95
£0.￿ É5,182,79 £23,141.74 £24,190.04
St&t•M￿ of A*•ts aNI LI￿lI[11e¥ •t 31 M•Kh 1022
Urn•wlrt•d F4Th1s
$1 M•r X122 31 Mar 1021
ET￿y A%SEfs ICMhlB•ThVsin4lw FLYthI
Cash In Hand IFl¢)a)
HSK. (￿P knuni
H5K. Communmy Currnni Ac(ount
HSK. Mow M¥kèt A¢¢ourt15 yrl07.02A71
HSK. mana8•rACec￿
HSK. Sub5uIMk)vtsAct￿1*t
HSK- S•mur•l A¢count
£46.09 £1,110.99
£5,209.75 £2,139.S8
£44,551.35 £36,974.68
£20.0￿.(Xl £20,tKK).00
£20.091.06 £20,088.LKI
£0.￿ £3.240.02
£89,898.25 £83,553.27
OThER M(YI￿ARy ASSETS
Unpwd Rert
Sub5criptionJ
LknclaimEd Gfft.Akl
£o.cx)
£0.
£0.
NON.PM)NEfARY ASSEfs IEJtlm•t•d
H*4dquarter5 ￿ik11n6
Tr•lltrs x2
£235,357.CXI É235,357.
£624.(X
£624.¢J)
£￿.292.￿ E80,292.1X)
£316.273.iJ) £316,273.(Kl
E4ulpmemtlFtstur•5lRitIrys
TOTAL ASS
£406.171.25 £399,826.27

vSUF1￿ uABlUTI￿ (FdUryl)ue wioNn Y•*rl
8•d8• ￿nd
Uftlt Fund P¥ffl￿r$ Outst￿di
C•np P￿￿￿ts Roc4h*d In Ath¥an¢e
Funds Ratsed by Scoths
C&Witatk¥n F••
£o.Tr)
£o.(K)
£3,89LSO
£2,460.0)
£4CQ.IX)
EO.IX)
Irour￿¢
£o.o)
Cheque p￿mentS Otststat¥Jln8
99 Ye¥'Pepper￿n lÈr)t' from l D￿rth1 1984
£O.CM)
£5.(M)
TOTAL LIABILMES
£6,756.50
RECEIPTS and PAYMENTS, SUMMARY *)r the 12 months to 31 March 2022
Special
Projects
2021.22
2020-21
General Samurai
Totsl
Totsl
Total Recelpts for th• Y••r
Total P8yment$ for the Year
Net
£13,886.42
1 É17,958.95
-£4,072.53
£0.￿ £15,55421 £29,440.63 £41,7M51
£0.￿ É5.182.79 £23,141.74 £24,190.04
£o.Ix) £10,371.42 £6,298.89 £17,554.47
£83.553.27 £62,n7.18
£89￿52.16 £83,553.27
Cash at Bank and Slrnllar lyear stsrt)
Cash at Bank and 51mllar lye*r end)
The above accounts and accompanylng ststement of assets and Ilablllties were approved by the trustees
on 13th July 2021 and signed on thelr behalf bv:

-D. Vicrfs QCWAIL)
David James
(Treasurer)
£Lèli123

Scrutineees Report to the Trustees of the
7Lh DronfieLd Scout Group• Scout Council
I report on the xcounts of th* GrwplDistrxt the financial year w)dlng 31*1Marth 2021
Asthe Group'slDisirKts trusiaes you ¥e forthe ryq)aratic￿ of the accounts" consider that nelther
the audit nor Independent examwiath)n reqLxemwts of the Charlties Art 2011 apAy. It Is my re5F4)nslblilty wlthout
carying Out ars aurfjt or independent examination to SCTUtinisethe accLyJnts and to repL)rttoyo
In accordancewlth the dirertb)ns kn the G￿p￿DIstr￿S ConSUtt￿ I have suutknts￿I the rLxords and the
accounts set out on pages I to 5.
In my opinion the accounts are In ￿e0rdan￿ wtlh the re¢￿d$ pro(hJcedto me and ccffi)ply wlth Ihe constitirtlon.
Nam&..
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