Leeds Chinese Community School
Charity number 516097
Annual Report and Financial Statements
for the year ended 31 August 2023
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Group's logo
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Leeds Chinese Community School
Annual Report and Financial Statements for the year ended 31 August 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 8 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Leeds Chinese Community School
Trustees' report for the year ended 31 August 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Bei Gao Chair Kayan Tsang Deputy Chair Michelle Lam Safeguarding Yi Ling Chan Safeguarding Fiona Kit Treasurer Yuan Ming Li Co-Treasurer Resigned November 2022 Man Chiu Leung Health & Safety Officer Lisa Lau Yan Chu Resigned February 2023 Danilu Liu Child Protection Hui Wen Chang Resigned May 2023 Fu Yin Heinberg Appointed November 2022 Charity number 516097 Registered in England and Wales Registered and principal address Bankers C/o Bishop Young C of E Academy Barclays Bank plc Bishop Way Vicar Lane Business Centre Seacroft 1 The Headrow Leeds Leeds LS14 6NU LS1 1JS
Independent examiner
Kay Sargeant ACA West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is governed by a constitution adopted on 20 January 1985 as amended 18 May 2003.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Leeds Chinese Community School
Trustees' report (continued) for the year ended 31 August 2023
Objectives and activities
The charity's objects
The advancement and promotion of education in the culture, traditions and language of China amongst the public, and in particular Chinese adults and children resident in the county of West Yorkshire.
The advancement, promotion and teaching of the public, in particular Chinese adults and children resident in the said area.
To provide recreational activities pursuant to the provisions of the Recreational Charities Act 1958.
To relieve persons in the area of benefit, who are in conditions of need, hardship and distress.
The charity's main activities
Provides out of school hours activities for school age children, e.g., Chinese language lessons (both Mandarin and Cantonese), Chinese Dance, Taekwondo, Tai Chi etc. in Leeds and districts. We also provide Chinese language lessons for adults and promote Chinese culture amongst the local community.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education, promotion of social inclusion, cultural understanding and diversity and community development.
Achievements and performance
Exam results for Summer 2023: GCSE exam results: 6 students scored 9 in Cantonese, 3 scored 9 in Mandarin, 1 scored 8 and 1 scored 7 in Mandarin. 100% A-A* result.
All classes from reception to GCSE level are running.
Children's dance classes and adult dance classes are running.
A little Chinese library with over 100 children's story books is running for parent to borrow.
A Chinese New Year event was held for 2023.
Financial review
The net receipts for the year were £108, all of which were unrestricted in nature.
Reserves policy
The charity's free reserves, at the year end were £133,605.
The charities reserves policy is to maintain reserves at a minimum of 1 year and a maximum of 2 years' worth of annual expenditure, factoring in a 10% inflation rate. Based on the annual expenditure for 2022/23 financial year, this means reserves would be in the range of approximately £42k and £91k.
The trustees acknowledge the current reserves are in excess of the maximum by approximately £42k and are committed to strategically allocating funds for impactful initiatives, including teacher retention scheme, additional management team hours for handling increased workload, training and development, cultural events, school outings, equipment upgrades and accessibility initiatives, as well as a 10% contingency for unforeseen expenses.
Approved by the board of trustees on 8/3/2024
Fiona Kit (Trustee)
3
Leeds Chinese Community School
Independent examiner's report to the trustees of Leeds Chinese Community School
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Kay Sargeant ACA
2/4/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
4
Leeds Chinese Community School
Receipts and payments account
for the year ended 31 August 2023
| Notes Receipts Grants and donations (2) Tuition fees Other fees and charges Events and activities Exam fees Bank interest Rent refund Total receipts Payments Freelance, volunteer staff and related costs Travel Printing and stationery Books and publications Membership fees Insurance Independent examination Bookkeeping Equipment Food DBS checks Rent and room hire Exam fees Events and activities Other administrative costs Awards and prizes Online teaching costs Total payments Net receipts / (payments) Fund balances brought forward Fund balances carried forward (3) |
2023 Total funds £ 2,022 31,959 42 3,080 672 107 - 37,882 16,371 205 251 2,670 - 815 384 450 799 1,850 192 7,203 2,919 1,135 413 1,775 342 37,774 108 133,497 133,605 |
2022 Total funds £ 13,707 25,423 359 804 - 4 2,041 42,338 16,142 31 147 1,372 395 789 330 420 1,012 1,155 24 40 629 1,047 536 16 628 24,713 17,625 115,872 133,497 |
|---|---|---|
5
Leeds Chinese Community School Statement of assets and liabilities
| as at 31 August 2023 Cash funds Cash at bank Total cash funds Debtors and prepayments Prepayments Assets retained for the charity's own use Various mobile phones and laptops Classroom equipment Liabilities Accruals |
2023 Total £ 133,605 133,605 2023 £ 136 136 2023 £ 495 495 |
2022 Total £ 133,497 133,497 |
|---|---|---|
The financial statements were approved by the board of trustees on 8/3/2024
Fiona Kit (Trustee)
6
Leeds Chinese Community School
Notes to the accounts
for the year ended 31 August 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
7
Leeds Chinese Community School
Notes to the accounts continued
for the year ended 31 August 2023
| 2 Grants and donations Chinese Language & Culture Educat'n of China University of Leeds Other grants and donations |
2023 Total funds £ - - 2,022 2,022 |
2022 Total funds £ 11,968 500 1,239 13,707 |
|---|---|---|
3 Related party transactions
Trustee expenses
During the year 7 trustees were paid a total of £2,439 in respect of teaching and travel expenses.
Trustee remuneration and benefits
| Details of remuneration and benefits Name of trustee or related party Legal authority Bei Gao (Exam fees/GCSE teaching) Governing document Yan Chu (Freelance A Level teaching) Governing document |
2023 £ 1,000 - 1,000 |
2022 £ 500 1,350 1,850 |
|---|---|---|
8
Leeds Chinese Community School
Charity number 516097
Annual Report and Financial Statements
for the year ended 31 August 2023
----- Start of picture text -----
Group's logo
----- End of picture text -----
Leeds Chinese Community School
Annual Report and Financial Statements for the year ended 31 August 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 8 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Leeds Chinese Community School
Trustees' report for the year ended 31 August 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Bei Gao Chair Kayan Tsang Deputy Chair Michelle Lam Safeguarding Yi Ling Chan Safeguarding Fiona Kit Treasurer Yuan Ming Li Co-Treasurer Resigned November 2022 Man Chiu Leung Health & Safety Officer Lisa Lau Yan Chu Resigned February 2023 Danilu Liu Child Protection Hui Wen Chang Resigned May 2023 Fu Yin Heinberg Appointed November 2022 Charity number 516097 Registered in England and Wales Registered and principal address Bankers C/o Bishop Young C of E Academy Barclays Bank plc Bishop Way Vicar Lane Business Centre Seacroft 1 The Headrow Leeds Leeds LS14 6NU LS1 1JS
Independent examiner
Kay Sargeant ACA West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is governed by a constitution adopted on 20 January 1985 as amended 18 May 2003.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Leeds Chinese Community School
Trustees' report (continued) for the year ended 31 August 2023
Objectives and activities
The charity's objects
The advancement and promotion of education in the culture, traditions and language of China amongst the public, and in particular Chinese adults and children resident in the county of West Yorkshire.
The advancement, promotion and teaching of the public, in particular Chinese adults and children resident in the said area.
To provide recreational activities pursuant to the provisions of the Recreational Charities Act 1958.
To relieve persons in the area of benefit, who are in conditions of need, hardship and distress.
The charity's main activities
Provides out of school hours activities for school age children, e.g., Chinese language lessons (both Mandarin and Cantonese), Chinese Dance, Taekwondo, Tai Chi etc. in Leeds and districts. We also provide Chinese language lessons for adults and promote Chinese culture amongst the local community.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education, promotion of social inclusion, cultural understanding and diversity and community development.
Achievements and performance
Exam results for Summer 2023: GCSE exam results: 6 students scored 9 in Cantonese, 3 scored 9 in Mandarin, 1 scored 8 and 1 scored 7 in Mandarin. 100% A-A* result.
All classes from reception to GCSE level are running.
Children's dance classes and adult dance classes are running.
A little Chinese library with over 100 children's story books is running for parent to borrow.
A Chinese New Year event was held for 2023.
Financial review
The net receipts for the year were £108, all of which were unrestricted in nature.
Reserves policy
The charity's free reserves, at the year end were £133,605.
The charities reserves policy is to maintain reserves at a minimum of 1 year and a maximum of 2 years' worth of annual expenditure, factoring in a 10% inflation rate. Based on the annual expenditure for 2022/23 financial year, this means reserves would be in the range of approximately £42k and £91k.
The trustees acknowledge the current reserves are in excess of the maximum by approximately £42k and are committed to strategically allocating funds for impactful initiatives, including teacher retention scheme, additional management team hours for handling increased workload, training and development, cultural events, school outings, equipment upgrades and accessibility initiatives, as well as a 10% contingency for unforeseen expenses.
Approved by the board of trustees on 8/3/2024
Fiona Kit (Trustee)
3
Leeds Chinese Community School
Independent examiner's report to the trustees of Leeds Chinese Community School
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Kay Sargeant ACA
2/4/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
4
Leeds Chinese Community School
Receipts and payments account
for the year ended 31 August 2023
| Notes Receipts Grants and donations (2) Tuition fees Other fees and charges Events and activities Exam fees Bank interest Rent refund Total receipts Payments Freelance, volunteer staff and related costs Travel Printing and stationery Books and publications Membership fees Insurance Independent examination Bookkeeping Equipment Food DBS checks Rent and room hire Exam fees Events and activities Other administrative costs Awards and prizes Online teaching costs Total payments Net receipts / (payments) Fund balances brought forward Fund balances carried forward (3) |
2023 Total funds £ 2,022 31,959 42 3,080 672 107 - 37,882 16,371 205 251 2,670 - 815 384 450 799 1,850 192 7,203 2,919 1,135 413 1,775 342 37,774 108 133,497 133,605 |
2022 Total funds £ 13,707 25,423 359 804 - 4 2,041 42,338 16,142 31 147 1,372 395 789 330 420 1,012 1,155 24 40 629 1,047 536 16 628 24,713 17,625 115,872 133,497 |
|---|---|---|
5
Leeds Chinese Community School Statement of assets and liabilities
| as at 31 August 2023 Cash funds Cash at bank Total cash funds Debtors and prepayments Prepayments Assets retained for the charity's own use Various mobile phones and laptops Classroom equipment Liabilities Accruals |
2023 Total £ 133,605 133,605 2023 £ 136 136 2023 £ 495 495 |
2022 Total £ 133,497 133,497 |
|---|---|---|
The financial statements were approved by the board of trustees on 8/3/2024
Fiona Kit (Trustee)
6
Leeds Chinese Community School
Notes to the accounts
for the year ended 31 August 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
7
Leeds Chinese Community School
Notes to the accounts continued
for the year ended 31 August 2023
| 2 Grants and donations Chinese Language & Culture Educat'n of China University of Leeds Other grants and donations |
2023 Total funds £ - - 2,022 2,022 |
2022 Total funds £ 11,968 500 1,239 13,707 |
|---|---|---|
3 Related party transactions
Trustee expenses
During the year 7 trustees were paid a total of £2,439 in respect of teaching and travel expenses.
Trustee remuneration and benefits
| Details of remuneration and benefits Name of trustee or related party Legal authority Bei Gao (Exam fees/GCSE teaching) Governing document Yan Chu (Freelance A Level teaching) Governing document |
2023 £ 1,000 - 1,000 |
2022 £ 500 1,350 1,850 |
|---|---|---|
8
Leeds Chinese Community School
Independent examiner's report to the trustees of Leeds Chinese Community School
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Kay Sargeant ACA
2/4/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
4