2025-05-31-accounts - Mid Glamorgan Area Scout Council

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Wr
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Scouts
Mid Glamorgan
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MID GLAMORGAN AREA SCOUT COUNCIL Trustees' Annual Report For the period 1/5/2024 to 30/4/2025

Registered charity number 515965

PRESIDENT

Professor Peter Vaughan, QPM, CSU, HM Lord Lieutenant

Vice Presidents

Mr Rudi Plaut Mr Philip Hubbard

Trustee Details from 1*t May 2024 to the Approval of these Accounts

Trustee Name Office (if any) Jon Williams Area Lead Volunteer (Carmarthenshire) Sue Bailey Chair lan Price Treasurer Ron Davies Ken Hinton John Charles Helen Higgs Ken Long Deputy Area Lead Volunteer Cerys Nicholas Area Youth Lead Volunteer

Bankers

Barclays Bank 36, Dunraven Place, Bridgend CF31 1HY

Independent Examiner

Rhiannon Pratchett

Area Registration Number with the Scout Association

10000139

Charity Registration number

515965

Geographical Area

County Boroughs of: Bridgend Caerphilly Merthyr Tydfil, and Rhondda, Cynon Taf

Contact Name and Address

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|||| |---|---|---| |Sue|Bailey| |Miskin|Mill Scout|Village| |Hensol|Road| |Miskin| |CF72|8JJ|

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Structure, governance and management

The Area’s overarching governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The Area is a trust established under its rules which are common to all Scouts.

The Area is administered and managed by the Area Trustee Board, the members of which are the ‘Charity Trustees’ of the Area Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Trustees are appointed from members of the Scout Association, and of the public, who are willing to devote their time to further the aims of the Scout Association. The Board meets a minimum of four times per year to decide and implement the policy of the Area and to review the works of its subcommittees.

Members of the Trustee Board complete Trustee learning within the first 6 months of joining the Board.

The Area Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

The Area Headquarters is based at Miskin Mill Scout Village, Hensol Road, Pontyclun, CF72 8JJ

Risk and Internal Control

The Trustees continually examine the principal areas of the Trust’s operations and regularly consider the major risks that may arise in each of these areas.

These risks have been reviewed and systems have been established to mitigate against them.

Objectives and activities

The objects of the Area are to facilitate the objects of the Scout Association in the Mid Glamorgan Area, by providing a structure and organisation, by providing training for leaders and managing funds to be utilised to this end. The aim of the Scout Association is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values;

Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.

Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

¢ enjoy what they are doing and have fun
¢ take part in activities indoors and outdoors
¢ learn by doing
e share in spiritual reflection
e take responsibility and make choices
¢ undertake new and challenging activities
¢ make and live by their Promise.

Public benefit statement

The Trustees confirm that the Area meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Achievements and performance

Our Area Lead Volunteer stood down from 30" June 2024. We were unable to recruit a replacement Area Lead Volunteer but have been grateful for the support provided by the Area Lead Volunteer for Carmarthenshire, Jon Williams, in the interim.

Active recruitment for a new Area Lead Volunteer is underway who will rebuild the Area Leadership Team.

A development plan for the Trustee Board to support the Lead Volunteer has been produced and is being implemented.

Careful budgeting and good financial control had enabled the Trustees to maintain the Area element of the annual membership fee in the 2024/25 year without an increase in cost to members and further review is ongoing to reduce the fee if possible.

The Trustee Board was delighted to support Young People to attend, by sponsorship, the following activities:

International Camp
Explorer Belt Expedition

The annual census return saw small changes in the number of Young People across Districts and sections and we continue to support development and growth across the Area.

Following discussion with Mid Glamorgan Board and Gwent Board along with the support from CRAI Board, it has been agreed that a change of geographical boundary will see CRAI District move into the Gwent Area with effect from 1st September 2025. We wish all the volunteers and Trustees well for the future,

Mid Glamorgan has two camp/activity sites - Miskin Mill and Plas Dolygaer set in the Bannau Brycheiniog. Miskin Millis maintained and run by volunteers whilst Plas Dolygaer has a volunteer maintenance team and 1 employee.

Plas Dolygaer has seen a steady rise in its use and income. The site is ideally situated Young People to access the mountains both for the experience and for those working

towards their Duke of Edinburgh Awards. Staff and the maintenance team continue to provide a venue of excellent quality.

Dwr Cymru’s Ely Valley Trunk Sewer runs through the grounds of Miskin Mill Scout Village. A leak of effluent was detected on the surface initially in November 2022; the number of leaks increased over the ensuing months. Following surveys and similar issues upstream of our site, DWr Cymru commissioned detailed designs for repair/replacement of the sewer.

The loss of space, odours, etc., has greatly reduced our letting income over the past 3 years and will continue to have an adverse impact until we can re-use the entire site. We have received some compensation funds to date and will engage with Dwr Cymru’s Estate Surveyor to agree further monies to cover our loss and expense.

The Trustees are pleased to note that work started in September 2024, and that reinstatment of the facilities is underway. We would like to thank the Miskin Mill Management Committee and the volunteers at Miskin Mill for their ongoing commitment and resilience.

Our sincere thanks go to all the Volunteer Leaders and Trustees across the Area for their ongoing commitment and support.

Financial Review

Charity Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the statement of affairs of the charity and of the surplus or deficit for the period.

In preparing those financial statements the trustees are required to:

e select suitable accounting policies and apply them consistently,
make judgements and estimates that are reasonable and prudent: and
prepare the financial statements on the going concern basis unless itis inappropriate to presume that the charity will continue in operations.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities.

LEA and other grants are administered by the Area Trustee Board. Grants are payable to fund training courses for leaders the purchase of equipment, capital payments

towards building projects and some staff costs. Grants and/or donations are agreed from time to time by the Area Trustee Board.

The Area has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Reserves Policy

The Area’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Area should income and fundraising activities fall short. The Area Trustee Board considers that the Area should hold a sum equivalent to 12 months running costs.

Investment Policy

The Area's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Area has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

The Area Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the Area obtains maximum value and income from its banking arrangements.

Restricted Funds

The Area currently has no restricted funds.

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Susan Bailey lan Price Position (eg Secretary, Chair) Chair Treasurer Date 15/09/2024 15/09/2024

| | CHARITY COMMISSION ; : l | FOR ENGLAND AND WALES. |Mid Glamorgan Area Scout Council } Receipts and payments accounts For the period To from 01/05/2024 30/04/2025

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CC16a
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Section A Receipts and payments Unrestricted Restricted Endowment Last funds funita iiaite Total funds ast year tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£ A1 Receipts GrantsTTCC™~—CSCSYSS~<C~;C;é‘“;™CSC‘CdLSC“‘(CSNSC”C””CCd‘'LCOUC(‘(C!t«dWSC«CCBEET |eae | [C8 [MembershipFees——SSSSid|~Si“‘CS~(SCOZzLMiscellaneous.TCT TTC dL YTSesLOCUM] | TTCCCesCTTPTC85GZ] |80364,605,[83,055] | Sponsorship| -+i|'i(stst—i‘C |[888] Training CS™~C—SCSCSCS| SSC [CTidT T PP Cr[2] CS OS CN CO | ub total (Gross income for AR) 143,447 143,447 A2 Asset and investment sales, (see table). ee ee Ob toe A3 Payments TCT Td AciviiesDistrict Suppot—— Cd ed CT|| |] F882)ee Miscellaneous.CO———SC~CSsSSC<CS~s BB] TCes «dT|NT LL88 | OsneOE NEC2 OsCD Repayments SSCS SSSCSC~‘AWA | CC dT|RSECY 8,87| framingS™SC™C~—CSSC~C~C‘C;C—SO TC||Cd]CTC TO || | (| SS en2 nsEYX71 2 ne ll ee[Ee Le] ae Sub total |[ae] A4 Asset and investment purchases, (see table eeed eee Sub totall Net of receipts(payments)|____—_—1:908) ey ee Lee A5 Transfers betweenfunds |[ss] Ce| | UU AG Cash funds last yearend |[36,414)] a Cash funds this year end Coe METAL

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment CCXX(Ri: accounts (SS) 1 funds funds 13/11/302%s

on™

to nearest £ to nearest £ to nearest £ || ae |NE (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ — = Fund to which . Current value Detail: asset belongs Ome OEHenS) optional — == = Fund to which ‘i Current value Details asset belongs Gost (agua optional Fund to which Amount due When due Details liability relates optional optional B5 Liabilities Charitya nthe Bank Loan - Dolygaer Outdoor Ls eee 21 July 2027 Signed by one or two trustees on : ; Date of behalf of all the trustees Signature Print Name approval CCXX R2 accounts (SS) 2 13/11/2025

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4. CHARITY COMMISSION | Independent examiner's report on the | FOR ENGLAND AND WALES accounts

Section A

Independent Examiner’s Report

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Report to the trustees Mid Glamorgan Area Scout Council
On accounts for the year | 30 April 2025 Charity no | 515965
ended (if any)
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| report to the trustees on my examination of the accounts of the above charity (‘the Trust”) for the year ended 30/04/2025.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Name: | R M Pratchett
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Relevant professional | ICAEW qualification(s) or body (if any):

Address: | 48 Banc Gelli Las Bridgend

IER

Oct 2018

Section B

Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

IER

Oct 2018

? fo CAyni\w~1S