## MID GLAMORGAN AREA SCOUT COUNCIL
## REGISTERED CHARITY NO. 515965
TRUSTEES’ REPORT & ACCOUNTS FOR THE YEAR ENDED 30[th] , April 2022
1
## PRESIDENT
Professor Peter Vaughan, QPM, CStJ, HM Lord Lieutenant
Vice President
Mr Rudi Plaut
## **Trustee Details from 30[th] September 2020 to the Approval of these Accounts**
Ex-Officio Area Commissioner Craig Middle Chair Ken Hinton Vice Chair John Charles Secretary Ron Davies Treasurer Ian Price
Elected
Geraint Davies
Nominated by Area Commissioner
Phil Hubbard Sue Bailey Susan Jane Evans
## **Bankers**
Barclays Bank 36, Dunraven Place, Bridgend CF31 1HY
## **Independent Examiner**
Rhiannon Pratchett
**Area Registration Number with the Scout Association ` Charity Registration number**
10000139 515965
**Geographical Area**
County Boroughs of: Bridgend Caerphilly Merthyr Tydfil, and Rhondda, Cynon Tâf
## **Contact Name and Address**
Ken Hinton Miskin Mill Scout Village Hensol Road
Miskin CF72 8JJ
2
## **Report on the Accounts for the Year Ended 30[th] , April 2022**
The Area’s overarching governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
The Area is administered and managed by an Area Trustee Management Committee, comprised of the trustees listed on page 2. The members of which are the ‘Charity Trustees’ of the Scout Area which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Trustees are appointed from members of the Scout Association and of the public, who are willing to devote their time to further the aims of the Scout Association. The Committee meets a minimum of 4 times a year to decide and implement the policy of the Area and to review the works of its sub-committees.
The Area Scout Council meets annually to receive the report of the Area Trustee Management Committee.
## _**Statement of Trustees’ responsibilities**_
Charity Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the statement of affairs of the charity and of the surplus or deficit for the period. In preparing those financial statements the trustees are required to:
- select suitable accounting policies and apply them consistently,
- make judgements and estimates that are reasonable and prudent: and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operations.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The objects of the Area are to facilitate the objects of the Scout Association in the Mid Glamorgan Area, by providing a structure and
4
organisation, by providing training for leaders and managing funds to be utilised to this end. The aim of the Scout Association is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## _**The Purpose of Scouting**_
Scouting exists to actively engage and support young people in their personal development,
empowering them to make a positive contribution to society.
## _**The Values of Scouting**_
As Scouts we are guided by these values;
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
## _**The Scout Method**_
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
LEA and other grants are administered by the Area Trustee Management Committee. Grants are payable to fund training courses for leaders the purchase of equipment, capital payments towards building projects and some staff costs. Grants and/or donations are agreed from time to time by the Area Trustee Management Committee.
The Area Headquarters is based at Miskin Mill Scout Village, Hensol Road, Pontyclun, CF72 8JJ.
5
## _**Activities**_
Unfortunately COVID affected scouting during the financial year but we have seen an increase in membership at the January 2022 census with 1,251 young people in scouting at that time compared to 903 in 2021 and on our way to recovering to pre-covid numbers as has been our target. There is no doubt this increase is due to the dedication and hard work of Leaders and supporters, the Area Trustees wish to thank all of them for their commitment during this difficult time.
In line with the financial pressures brought about by Covid the trustees looked hard at finances and reduced its membership fees by 33%.
The lifting of restrictions has enabled units to meet and begin to offer face to face scouting once again.
Training has always been at the forefront of support for adults, most of which can be completed on-line. First Response training has been offered at local level for adults as blended learning and as face-to-face courses and we have supported Explorer Scouts in achieving their Emergency Aid award up to level 5. The Area has invested in additional training equipment so that course delegates need not share equipment during training in line with Covid best practice.
Trustee training has also been active with on-line sessions being run covering module TRST and offering supplementary training beyond the basics. 6 Explorer Scouts have been given the opportunity of attending the World Scouts Jamboree being held in South Korea in 2023. All three Scouts have been supported, monetarily, to attend the event from Area funds.
Four leaders were financed to attend Basecamp 22 in Manchester to learn about the Transformation programme with a view to advising the Area on its implementation.
The Area executive committee has produced its development plan for governance to sit alongside the operational Skills for Life Plan. The plan addresses issues brought about by the Covid pandemic and those which may affect us into the future as families come under growing financial pressures.
6
The Area owns Plas Dolygaer a campsite in the Brecon Beacons. During COVID use of the property was low but as the lifting of restrictions has progressed so has the use of the property, with bookings increasing despite the price rises due to the increasing cost of utilities. The property is managed by two employees who have served the property well during the pandemic as have the small volunteer maintenance team.
Miskin campsite is jointly managed by Mid Glamorgan and Cardiff and the Vale Areas and is managed by a volunteer committee and maintenance team, the site is now seeing increased usage to share equipment.
## _**Public Benefit**_
The Trustees confirm that they have complied with the duty in the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit. As stated elsewhere in this report, the Trust’s charitable activity work is clear evidence of both the identifiable benefit provided and the relation of this benefit to the charity’s aims.
## _**Risk**_
The Trustees continually examine the principal areas of the Trust’s operations and regularly consider the major risks that may arise in each of these areas.
## _**Reserves Policy**_
The Area has a reserves policy of 12 months reserves including Plas Dolygaer.
## **Restricted Funds**
The Area currently has no restricted funds
Approved by Trustees on
Ken Hinton Chair
7
Date: 24th August, 2022
**----- Start of picture text -----**
Charity Name No (if any)
Mid Glamorgan Area Scout Council 515965
Receipts and payments accounts CC16a
For the Period start date Period end date
To
period from 01/05/2021 30/04/2022
Section A Receipts and payments
Unrestricte Restricted Endowmen
Total funds Last year
d funds funds t funds
to the to the to the to the to the
nearest £ nearest £ nearest £ nearest £ nearest £
704.73
Badge sales 385 - - 385 -
Grants 10,928 - - 10,928 -
Hire of Dolygaer 20,390 - - 20,390 -
Membership fees 68,598 - - 68,598 -
Miscellaneous 705 - - 705 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income
for AR) 101,005 - - 101,005 -
A2 Asset and investment
sales, (see table).
**----- End of picture text -----**
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**----- Start of picture text -----**
- - - -
- - - - -
Sub total - - - - -
101,
Total receipts 005 - - 101,005 -
A3 Payments
District Support
3,340 - - 3,340 -
Employees
18,739 - - 18,739 -
Membership
61,182 61,182
Miscellaneous
13,301 - - 13,301 -
Overheads
3,918 - - 3,918 -
Premises
6,344 - - 6,344 -
Repayments
7,649 - - 7,649 -
Technology
2,051 - - 2,051 -
Training
1,354 - - 1,354 -
Utilities
7,233 - - 7,233 -
Sub total
125,111 - - 125,111 -
A4 Asset and investment
purchases, (see table)
**----- End of picture text -----**
10
**----- Start of picture text -----**
- - - -
- - - -
Sub total
- - - - -
**----- End of picture text -----**
**----- Start of picture text -----**
- - - -
Sub total
- - - - -
125,
Total payments
111 - - 125,111 -
Net of receipts/ - -
(payments) 24,106 - - 24,106 -
A5 Transfers between
funds - - - - -
A6 Cash funds last year 64,
end 447 - - 64,447 -
Cash funds this year 40, 64,
end 341 - - 40,341 324
Section B Statement of assets and liabilities at the end of
the period
**----- End of picture text -----**
||**Categories**|**Details**||
|---|---|---|---|
|**B1**|**Cash funds**|Barclays
Lloyds
Scout Bank
**_Total cash funds_**
(agree balances with receipts and
payments account(s))||
|**Categories**|**Details**|**Details**|**Unrestricte**
**d funds**
**Restricted**
**funds**
**Endowme**
**nt funds**|**Unrestricte**
**d funds**
**Restricted**
**funds**
**Endowme**
**nt funds**|**Unrestricte**
**d funds**
**Restricted**
**funds**
**Endowme**
**nt funds**|**Unrestricte**
**d funds**
**Restricted**
**funds**
**Endowme**
**nt funds**|**Unrestricte**
**d funds**
**Restricted**
**funds**
**Endowme**
**nt funds**|
|---|---|---|---|---|---|---|---|
||||**to nearest £**
**to nearest £**
**to nearest £**|||||
|**B1 Cash funds**|Barclays||**23,421**||**-**||**-**|
||Lloyds||**9,799**||**-**||**-**|
||Scout Bank||**7,130**||**-**||**-**|
||**_Total cash funds_**||**40,350**||**-**||**-**|
||(agree balances with receipts and
payments account(s))|||||||
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**----- Start of picture text -----**
Unrestricte Restricted Endowme
d funds funds nt funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary Freehold of Dolygaer Outdoor
Centre
assets 325,048 - -
- - -
- - -
- - -
- - -
- - -
Fund to Current
Cost
which asset value
(optional)
Details belongs (optional)
B3 Investment assets
- -
- -
- -
- -
- -
Fund to Current
Cost
which asset value
(optional)
Details belongs (optional)
B4 Assets retained for
- -
the charity’s own use
- -
**----- End of picture text -----**
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||||||**-**||**-**|
|---|---|---|---|---|---|---|---|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
|**Details**
**Fund to**
**which**
**liability**
**relates**
**Amount due**
**(optional)**
**When due**
**(optional)**||||||||
|**B5 Liabilities**|||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
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Notes to accompany the Receipts & Payments Accounts f for the year 1/5/21 – 30/4/22
These notes expand on the financial statement
- 1 Receipts and Payments Accounts have been drawn up using the Charity Commission template. It was not considered that Accruals based accounts were needed.
- 2 Although both the Area activities and those of the Dolygaer Outdoor Centre are included in these they are run as two separate entities .
- 3 repayments were made of £7649.08 against the Charity Bank loan taken out against costs at Dolygaer which now has £35,050 outstanding at the year end.
- 4 There is a surplus of 10 pence in assets against the income and expenditure figures.
- 5 Grants of £10,928.29 were received in respect of Dolygaer, £5,000 was immediately transferred to the Miskin Mill scout camp accounts as it was destined for them.
- 6 There were 3 part-time employees in the year, one at Area and two at Dolygaer.
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**Charity Name No (if any) Mid Glamorgan Area Scout Council 515965 Receipts and payments accounts CC16a**
## **Receipts and payments accounts**
**For the period** Period start date Period end date **To from** 5/1/2021 4/30/2022
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
704.73
Badge sales 385 - - 385 -
Grants 10,928 - - 10,928 -
Hire of Dolygaer 20,390 - - 20,390 -
Membership fees 68,598 - - 68,598 -
Miscellaneous 705 - - 705 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 101,005 - - 101,005 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 101,005 - - 101,005 -
A3 Payments
District Support 3,340 - - 3,340 -
Employees 18,739 - - 18,739 -
Membership 61,182 61,182
Miscellaneous 13,301 - - 13,301 -
Overheads 3,918 - - 3,918 -
Premises 6,344 - - 6,344 -
Repayments 7,649 - - 7,649 -
Technology 2,051 - - 2,051 -
Training 1,354 - - 1,354 -
Utilities 7,233 - - 7,233 -
Sub total [ 125,111 ] - - 125,111 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 125,111 - - 125,111 -
Net of receipts/(payments) - 24,106 - - - 24,106 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 64,447 - - 64,447 -
Cash funds this year end 40,341 - - 40,341 64,324
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|||||**Unrestricted**|**Restricted**|
**Endowment**|
**Endowment**|
|---|---|---|---|---|---|---|---|
||**Categories**|**Details**||**funds**|**funds**||**funds**|
|**B1**|**Cash funds**|Barclays
Lloyds
Scout Bank|**_Total cash funds_**|**to nearest £**
**23,421**
**9,799**
**7,130**
**40,350**|**to nearest £**
|**to**
**-**
**-**
**-**
**-**
|**nearest £**
**-**
**-**
**-**
**-**|
|||(agree balances with receipts and payments
account(s))||Agreement Error|OK|OK||
|||||**Unrestricted**|**Restricted**|
**Endowment**||
|||||**funds**|**funds**||**funds**|
|**B2**|**Other monetary assets**|**Details**
Freehold of Dolygaer Outdoor Centre||**to nearest £**
**325,048**
**-**|**to nearest £**
|**to**
**-**
**-**
|**nearest £**
**-**
**-**|
|||**-**
**-**
**-**
**-**|
|**-**
**-**
**-**
**-**|
|**-**
**-**
**-**
**-**|
|---|---|---|---|---|---|---|
|**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**||
|**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||**-**
**Current value**
**(optional)**||
|**charity’s own use**|||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**|**Fund to which**
**liability relates**|
**Amount due**
**(optional)**|**-**
**-**
**-**
**-**
**-**
|**When due**
**(optional)**||
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name||Date of
approval||
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