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2024-03-31-accounts

Dronfield District Scout Council

Report and Accounts for the year ended 31 March 2024

President

E. Walton

Trustees: Officers

District Chairman District Secretary District Treasurer District Commissioner District Network Commissioner District Explorer Commissioner District Youth Commissioner

N. Marwood B. Mason A. Marwood D. Godwin C. Kaye A. Shaw Vacant

Trustees: Nominated/Elected

B. Parkin E. Walton R. Wilkinson A. Shaw E. Stenton M Harrison P. Edenborough R. Roberts

District Representatives

County Scout Council

P. Millington

Appointments Advisory Committee

Chairman Secretary

B. Mason

T. Jennings

Administrators

Badge Secretary Wreakes Lane

A. Wilkinson

J. Humpage

Custodial Trustees (Wreakes Lane HQ)

Scout Association Trust Corporation

Bank

The co-operative bank

Independent Examiner

T. Siddall

District registration numbers

Scout Association 11319 Charity Commission 515849 Scout Association Trust Corporation T3217

Contact

District Secretary – B. Mason

Website

www.dronfieldscouts.org.uk

The District is a trust established as part of the Scout Association and has adopted the constitution for a District as set out in its Policy, Organisation and Rules.

The Accounts have been drawn up on a receipts and payments basis, which is consistent with the previous year.

Page 1 of 3

MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR

During the last financial year of 2023/24, the district has provided leadership, advice, and support for five scout groups within its boundaries through leaders’ meetings, the trustee board, training on scouting and support matters, and through the continuous support and assistance with the arrangement of a range of skill activities between groups and within sections. The District Lead Volunteers report incorporating the section activities is presented separately.

The January 2024 census shows that there was 88 Beaver Scouts (81 previous year), 126 Cub Scouts (124), 102 Scouts (132), and 63 Explorer Scouts (64), a total of 379 (401) young members. There are no unattached Young Leaders (0) and 137 other adult members (137) giving a total of 516 (538) for the district.

This year seems to have passed quickly; it really does not seem like 12-months since the last AGM. We have seen several challenges and changes that we have had to deal with, specifically the change from a District Executive Committee to the Trustee Board to bring the Scout Association in line with Charity Commission rules and guidelines. The transformation process is still in progress with the objective of making it easier for more and different people to volunteer with Scouts. Unfortunately, we have not seen any improvement in the recruitment of leadership members, and this continues to be a concern, there seems to be a reluctance from new members to take on a responsible role. We do need volunteers who can take on a leading role to assist in providing program management and sustained support for the sections, this does not need to be a major commitment as a couple of hours on a regular basis would help take some of the pressure of existing leaders.

The temporary portacabins at Wreakes Lane have primarily been used by 3[rd] Holmesfield during the last year and due to the limited space and function has restricted our ability to hire out the facilities and to receive enough income to cover the running costs of the building and site, so the site has continued to be a small drain on district finds. I would like to say a special thank you to Richard Wilkinson for his continued assistance and support with the on-going building and site maintenance, without his efforts the costs would have been considerably higher.

No real progress has been made to replace the temporary portacabins due to districts limited ability to fundraise and the sizable costs of building new premises. 3[rd] Holmesfield were suffering a similar problem with fund raising for their headquarters in Holmesfield and decided to discontinue the project as it was no longer viable, this led to an opportunity to develop a partnership between district and 3[rd] Holmesfield to use Wreakes Lane as their permanent home and to take over the replacement of the current temporary buildings. We look forward to supporting 3[rd] Holmesfield as they make Wreakes Lane their home and improve its usability over the coming months.

I would like to take this opportunity of saying a special thank you to Jenny Humpage and Terry Jennings who have now retired from scouting after dedicating a large percentage of their lives and personal time supporting scouting and the district over many, many, years. Their commitment and experience will be greatly missed, and I have personally appreciated their guidance and support during my short time as chairman.

The finances in the various sections remain stable, detailed accounts are available.

Fund raising is still a critical function that needs to be developed at a district level, not just to support the use and maintenance of the Wreakes Lane site in its current form but to enable us to assist the group activities and provide the equipment and facilities to allow scouting to continue to be developed across the district.

Page 2 of 3

The website (www.dronfieldscouts.org.uk) has been completely updated to give it a fresher and more interactive and current view of scouting across the district. I would like to thank Rachel Roberts and her partner for the time and effort they have put in to create a website that reflects the quality of activity and leadership across the different groups. The site is being constantly updated with scouting activities, so please have a look if you haven’t already and send us any feedback and suggestions for additional content.

A big thank you goes to all members of the Trustee Board, specifically Andrew in his role as Treasurer, Brian for his continued guidance and support as secretary and to David who has worked tirelessly to support the district and continues to provide me with the confidence and feedback needed to continue in my role as chairman. This will be David’s last year in his role of District Lead Volunteer, and early next year we will start the process for his replacement. Once again, we must record our thanks to the many people (and of course to their families) who give up their time to support the district and its groups in their work for young people in scouting.

Accounts approved by the trustees on 2[nd] July 2024 and signed on their behalf by Nick Marwood Chairman

Page 3 of 3

DRONFIELD DISTRICT SCOUT COUNCIL - Receipts & Payments Account Summary for the year ending 31 March 2024

This year - to March 2024
Designated
Funds.
£.pp
District and Badge Receipts
2,637.00
Wreakes Lane Receipts
780.37
Scout Active Support
0.00
Section Receipts
6,213.28
Total Recipts for the year.
9,630.65
District and Badge Payments
1,887.13
Wreakes Lane Payments
1,554.32
Scout Active Support
0.00
Section Payments
2,795.60
Total Payments for the year.
6,237.05
Net Receipts/Payments for the year.
3,393.60
Cash, Bank and similar funds - Brought Forward
This Year
District and Badges
2,636.66
Wreakes Lane
4,490.46
Scout Active Support
0.00
District Treasurer - Sub Total
7,127.11
District Beaver Account
532.94
District Forge Explorers
419.61
District Forge Network
215.69
District SAS
61.86
DISTRICT TOTALS
8,357.21
Cash, Bank and similar funds - Carried Forward
This Year
District and Badges
3,386.53
Wreakes Lane
3,716.50
Scout Active Support
0.00
District Treasurer - Sub Total
7,103.03
District Beaver Account
532.94
District Forge Explorers
3,899.15
District Forge Network
215.69
District SAS
0.00
DISTRICT TOTALS
11,750.81		 Previous Year
Designated
Funds.
£.pp
10,700.40
498.61
16.40
2,164.06
13,379.47
10,682.70
27,272.96
0.00
1,637.57
39,593.23
-26,213.76
Previous Year
2,618.96
31,264.80
-16.40
33,867.36
532.94
-45.02
215.69
0.00
34,570.97
Previous Year
2,636.66
4,490.46
0.00
7,127.11
532.94
419.61
215.69
61.86
8,357.21

The above account and accompanying statement of assets and liabilities were approved by the Trustees

on ……….02/07/24 ……………...……………………..and signed on their behalf by

………………N.A.Marwood ……………………………...………………………….Chairman

DRONFIELD DISTRICT SCOUT COUNCIL Receipts for the year ending 31 March 2024

This year - April 2023 to March 2024
General
District &
Badges
£.pp
MEMBERSHIP SUBSCRIPTIONS
Subscriptions (2023/2024)
19,047.50
Less "Paid to County"
-17,844.50
Totals
1,203.00
INVESTMENT INCOME RECEIVED
Bank Interest
Totals
DONATIONS RECEIVED
Donation of Expenses (D.C. & Chairman)
0.00
Gift Aid (HMRC)
Donations
0.00
Totals
0.00
ACTIVITY RECEIPTS
AGM
0.00
St. George's Day
0.00
Remembrance Day
0.00
Beavers
0.00
Cubs
0.00
Scouts
0.00
Explorers
0.00
Youth Council
0.00
Scout Active Support
0.00
Totals
0.00
FUND RAISING RECEIPTS
Use of Building
Garage Rental
Totals
SUNDRY RECEIPTS
Badge Receipts
12.00
World Scout Jamboree
1,422.00
Others, Refunds, Misc
0.00
Totals
1,434.00
District Treasurer - Sub Totals
2,637.00
District Treasurer - Total
DISTRICT SECTION ACCOUNTS
Beavers
Forge Explorers
Forge Network
SAS
TOTAL RECEIPTS FOR THIS YEAR		 Previous Year
General
Wreakes
Totals
Lane
£.pp
£.pp
17,376.00
-16,308.50
1,067.50
18.68
138.21
18.68
138.21
0.00
67.00
0.00
0.00
562.19
0.00
562.19
67.00
0.00
0.00
0.00
0.00
0.00
68.00
865.00
0.00
16.40
0.00
949.40
199.50
326.90
0.00
0.00
199.50
326.90
114.00
8,547.00
5.40
0.00
8,666.40
780.37
11,215.41
3,417.37
11,215.41
0.00
0.00
6,213.28
2,010.10
0.00
0.00
0.00
153.96
9,630.65
13,379.47		 Previous Year
General
Wreakes
Totals
Lane
£.pp
£.pp
17,376.00
-16,308.50
1,067.50
18.68
138.21
18.68
138.21
0.00
67.00
0.00
0.00
562.19
0.00
562.19
67.00
0.00
0.00
0.00
0.00
0.00
68.00
865.00
0.00
16.40
0.00
949.40
199.50
326.90
0.00
0.00
199.50
326.90
114.00
8,547.00
5.40
0.00
8,666.40
780.37
11,215.41
3,417.37
11,215.41
0.00
0.00
6,213.28
2,010.10
0.00
0.00
0.00
153.96
9,630.65
13,379.47
11,215.41
0.00
2,010.10
0.00
153.96
13,379.47

DRONFIELD DISTRICT SCOUT COUNCIL Payments for the year ending 31 March 2024

This year - April 2023 to March 2024

Previous Year

PAYMENTS FOR PREMISES
Rent and Rates
Electricity
Water
Insurance & Use
Site Maintenance
Repairs and Renewals/Cleaning
Scout Hut Demolition
Totals
DONATIONS MADE
Donations
Grants
Totals
ACTIVITY PAYMENTS
AGM
St. George's Day
Rememberence Day
Beavers
Cubs
Scouts
Explorers
Youth Council
Scout Active Support
Training
Totals
ADMINISTRATION PAYMENTS
Chairman & D.C.
Secretary & Treasurer
Totals
TRUSTEE'S EXPENSES
Chairman
BADGE PAYMENTS
Badge Purchases
Totals
SUNDRY PAYMENTS
Leaving Gifts
World Scout Jamboree
Others, Website, Flags
Totals
District Treasurer - Sub Totals
District Treasurer - Total
DISTRICT SECTION ACCOUNTS
Beavers
Forge Explorers
Forge Network
SAS
TOTAL PAYMENTS FOR THIS YEAR		 General
District &
Badges
£.pp
110.16
110.16
0.00
0.00
0.00
0.00
0.00
25.00
0.00
0.00
28.45
0.00
0.00
0.00
0.00
53.45
0.00
0.00
0.00
0.00
19.00
19.00
0.00
1,485.00
219.52
1,704.52
1,887.13		 Wreakes
Lane
£.pp
66.15
124.00
138.07
440.62
460.75
324.73
0.00
1,554.32
0.00
1,554.32
3,441.45
0.00
2,733.74
0.00
61.86
6,237.05		 General
Totals
£.pp
118.92
208.00
80.27
1,021.86
234.76
470.22
25,309.80
27,443.83		 General
Totals
£.pp
118.92
208.00
80.27
1,021.86
234.76
470.22
25,309.80
27,443.83		 General
Totals
£.pp
118.92
208.00
80.27
1,021.86
234.76
470.22
25,309.80
27,443.83		 General
Totals
£.pp
118.92
208.00
80.27
1,021.86
234.76
470.22
25,309.80
27,443.83
1,030.00
0.00
1,030.00
0.00
0.00
25.00
0.00
0.00
102.64
627.52
22.52
0.00
30.00
807.68
0.00
0.00
0.00
67.00
23.00
23.00
0.00
8,484.00
100.15
8,584.15
37,955.66		 1,030.00
0.00
1,030.00
0.00
0.00
25.00
0.00
0.00
102.64
627.52
22.52
0.00
30.00
807.68
0.00
0.00
0.00
67.00
23.00
23.00
0.00
8,484.00
100.15
8,584.15		 0.00
0.00
25.00
0.00
0.00
102.64
627.52
22.52
0.00
30.00
807.68
0.00
0.00
0.00
67.00
23.00
23.00
37,955.66
0.00
1,545.47
0.00
92.10
39,593.23

DRONFIELD DISTRICT SCOUT COUNCIL Statement of Assets & Liabilities at 31 March 2024

This year
Previous Year
2023/2024
2022/2023
£.pp
£.pp
MONETARY ASSETS. (Bank and Cash Funds)
Mansfield Building Society
977.63
638.21
HSBC Current Account.
0.00
0.00
Co-Operative Community Account
11,362.41
7,952.70
Cash in Hand - Treasurer
0.00
0.00
District Treasurer
12,340.04
8,590.91
Totals.
12,340.04
8,590.91
OTHER MONETARY ASSETS
Interest Accrued at Mansfield B.S.
18.68
34.55
Gift Aid
0.00
0.00
Garage Rental
25.00
20.00
Remembrance Day
0.00
0.00
Totals
43.68
54.55
NON-MONETARY ASSETS
Buildings. (Insured Value)
14,000.00
14,000.00
Scouting Equipment etc. (Insured Value)
32,250.00
32,250.00
Badge Secretary's Stock (at cost)
421.40
440.20
Totals
46,671.40
46,690.20
LIABILITIES
Electricity Debit Balance (April 2024)
95.50
-161.20
Outstanding Water Bill
0.31
6.99
Totals
95.81
-154.21		 This year
Previous Year
2023/2024
2022/2023
£.pp
£.pp
MONETARY ASSETS. (Bank and Cash Funds)
Mansfield Building Society
977.63
638.21
HSBC Current Account.
0.00
0.00
Co-Operative Community Account
11,362.41
7,952.70
Cash in Hand - Treasurer
0.00
0.00
District Treasurer
12,340.04
8,590.91
Totals.
12,340.04
8,590.91
OTHER MONETARY ASSETS
Interest Accrued at Mansfield B.S.
18.68
34.55
Gift Aid
0.00
0.00
Garage Rental
25.00
20.00
Remembrance Day
0.00
0.00
Totals
43.68
54.55
NON-MONETARY ASSETS
Buildings. (Insured Value)
14,000.00
14,000.00
Scouting Equipment etc. (Insured Value)
32,250.00
32,250.00
Badge Secretary's Stock (at cost)
421.40
440.20
Totals
46,671.40
46,690.20
LIABILITIES
Electricity Debit Balance (April 2024)
95.50
-161.20
Outstanding Water Bill
0.31
6.99
Totals
95.81
-154.21		 This year
Previous Year
2023/2024
2022/2023
£.pp
£.pp
MONETARY ASSETS. (Bank and Cash Funds)
Mansfield Building Society
977.63
638.21
HSBC Current Account.
0.00
0.00
Co-Operative Community Account
11,362.41
7,952.70
Cash in Hand - Treasurer
0.00
0.00
District Treasurer
12,340.04
8,590.91
Totals.
12,340.04
8,590.91
OTHER MONETARY ASSETS
Interest Accrued at Mansfield B.S.
18.68
34.55
Gift Aid
0.00
0.00
Garage Rental
25.00
20.00
Remembrance Day
0.00
0.00
Totals
43.68
54.55
NON-MONETARY ASSETS
Buildings. (Insured Value)
14,000.00
14,000.00
Scouting Equipment etc. (Insured Value)
32,250.00
32,250.00
Badge Secretary's Stock (at cost)
421.40
440.20
Totals
46,671.40
46,690.20
LIABILITIES
Electricity Debit Balance (April 2024)
95.50
-161.20
Outstanding Water Bill
0.31
6.99
Totals
95.81
-154.21
-161.20
6.99
-154.21

CONTINGENT LIABILITIES and FUTURE OBLIGATIONS

Rent Payable at £5.00 per annum for remaining years of 99 years lease (from September 1984) on Wreakes Lane. Building and Contents Insurance (Ecclesastical Insurance) x8 payments of £47.65 (£381.20) District Beavers account balance; £532.94 (monies held in CO-OP account) District Forge Explorers balance; £3899.15 (monies held in CO-OP account) Forge Network account balance; £215.69 (monies held in CO-OP account)

Auxiliary accounts for group Explorer sections; 3rd Holmesfield Explorers, Samurai & Boscage Explorers are managed by 3rd Holmesfield, 7th Dronfield and 6th Eckington Groups respectively.

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Dronfield District Scout Council On accounts for the year ended 31sI March 2024 Charity no (if any) 515849 Set out on pages 1to4 I report to the trustees on my examination of the accounts of the above charity ("the Trusv) for the year ended Responslbilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act"). l ￿port in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Acl. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. the accounts did not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name..

5> 51 LL Relevant professional qualification(s) or body (if any): Address: IER Oct 2018

Section 8 Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018