Hymers College Association
Trustees’ Report and Financial Statements For the Year Ended 31[st] August 2022
Charity Number: 515738
Trustees’ Report and Financial Statements for the period ended 31 August 2022
Hymers College Association
Contents
| Page: | |
|---|---|
| Trustees’ Report | 1-2 |
| Trustees’ Responsibilities | 3 |
| Independent Examiner’s Report | 4-5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8-14 |
Hymers College Association For the period ended 31 August 2022 Trustees’ Report
Reference and administrative details
| Charity name: | Hymers College Association |
|---|---|
| Charity number: | 515738 |
| Registered address: | Hymers College, Hymers Avenue, Hull, HU3 1LW |
| Trustees | Mr Craig Schofield |
| Ms Zoe Overment | |
| Dr Susan Tame | |
| Ms Emily Pennack | |
| Ms Jean Nugent | |
| Dr Sandhya Pisharody | |
| Mr Denis Thompson | |
| Ms Eszter Pontone | |
| Ms Claire Sharf | |
| Mr Peter Doyle | |
| Ms Helen-Jane Kaye | |
| Mr Justin Stanley | |
| Ms Jenni Lee (appointed 5 October 2021) | |
| Mr Andrew Copeland (appointed 19 October 2022) | |
| Ms Louise Linter (appointed 28 September 2022) | |
| Ms Vicky Doyle (appointed 28 April 2022) | |
| Ms Nicola Kirk (appointed 17 November 2022) | |
| Ms Radhika Khanna (appointed 23 February 2023) | |
| Ms Kelly Taylor (appointed 23 February 2023) | |
| Ms Sarah Fortnam (appointed June 2023) |
Ms L Starky, Ms Alison Clark, Ms Julie Bosworth and Ms A North all resigned as Trustees during the year.
The trustees are appointed by the Association’s members, as a body.
| Officers of the committee | Zoe Overment – Chairperson (Appointed 28 September 2021) |
|---|---|
| Laura Starky - Secretary | |
| Helen-Jane Kaye – Vice chair person | |
| Justin Stanley – Headmaster Hymers College | |
| Peter Doyle – Headmaster Hymers Junior School | |
| Denis Thompson – Teacher representative | |
| Emily Pennack – Teacher representative | |
| Craig Schofield – Operations manager | |
| Eszter Pontone- Treasurer | |
| Julie Bosworth | |
| Alison Clark | |
| Alison North | |
| Claire Sharf | |
| Susan Tame |
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Hymers College Association For the period ended 31 August 2022 Trustees’ Report
Officers of the committee (continued):
Jean Nugent Nicola Luen Jenni Lee Sandhya Pisharody
The membership of the Association consists of parents, teachers and ex pupils of Hymers College.
Independent Examiner Sally Appleton, Saffery Champness LLP Mitre House, North Park Road Harrogate, HG1 5RX Main bankers National Westminster Bank plc 34 King Edward Street Hull HU1 3SS
OBJECTIVES AND ACTIVITIES
The objectives of the Association are to advance the education of the pupils of Hymers College, Hymers Avenue, Hull, HU3 1LW by providing and assisting in the provision of facilities for education at the College which the governors of the College are not able to provide and in particular to support, expand and develop the College financially and otherwise provided that the Association shall not in any way seek to interfere in the running of the school, or do any activities, which are at variance with the wishes of the Headmaster or the School Governors.
The Charity has continued to support the College by organising fundraising events.
ACHIEVEMENTS AND PERFORMANCE
The Charity has continued to support the College by organising fundraising events and raising funds which have been applied to improving the College educational environment (as shown in note 4 to the accounts).
FINANCIAL REVIEW
The Charity made a surplus of £11,776 for the year ended 31 August 2022 (2021: Deficit of £13,583). The Charity ended the year with net assets of £17,091 (2021: £5,315).
INVESTMENT POLICY
In view of the small amounts involved and the relatively short period funds are available for investment, surplus funds are put on deposit at National Westminster Bank plc.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is registered Charity Number 515738 and is governed by its constitution adopted on 18 October 1984 as amended 13 October 2010. The Charity is an unincorporated association registered in England and Wales. New Charity trustees are voted in by a majority of the committee at General Meetings.
PUBLIC BENEFIT
The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit, when reviewing their aims and objectives and in planning future activities. In particularly, the trustees have considered how planned activities will contribute to the aims and objectives that they have set.
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Hymers College Association For the period ended 31 August 2022 Trustees, Report TRusfEES RESPONSIBiunES The trustees are responsible for preparing the Trustee< Annual Report and the financial statements in accordance wlth applicable law and United Kingdom Accounting Stsndards {United Kingdom Generally Accepted Accounting Pratticel. The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the stste of affairs of the Charity and of the incoming resource5 and application of resources of the Charity for that period. In preparing these financial statements, the trustees are required to: Select 5Uitable accounting policies and then apply them consistently; Observe the methods and principles in the Charities SORP 2019 IFRS 1021; Make judgements and estimates that are reasonable and prudent. State whether applicable accounting standards have been followed. subject to any material departures disclosed and explained in the financial ststernents; and Prepare the financial statements on the going conrn basis unless it is inappropriate to presume that the Charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose wlth reasonable accuracy at any time the financial positlon of the Charity and enable them to ensure that the financial ststements comply with the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responslble for safeguarding the assets of the Charity arKI hen for tsking reasonable steps for the prevention and detettion of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the Charity and financial informatlon included on the charit5 website. Legislation in the Untted Kingdom governing the pparatIOn and dissemination of flnancial statements may differ from legislation in other jurisdictions. For and on behalf of the trustees Mrs Zoe Overment Chairperson 16 June 2023 Page 3
Hymers College Association For the period ended 31 August 2022 Independent Examiner’s Report to the trustees of Hymers College Association
I report to the trustees on my examination of the accounts of Hymers College Association (the Association) for the year ended 31 August 2022.
Respective responsibilities of trustees and examiner
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
Having satisfied myself that the Association's accounts are not required to be audited under the Charities Act 2011 and are eligible for independent examination, I report in respect of my examination of the Association’s accounts as carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
The Trustees have chosen to undertake an independent exam. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Association as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
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Hymers College Association For the period ended 31 August 2022
Independent Examiner’s Report to the trustees of Hymers College Association
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Sally Appleton FCA Saffery Champness LLP
Date: 28 June 2023
Mitre House North Park Road Harrogate HG1 5RX
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Hymers College Association For the period ended 31 August 2022 Statement of Financial Activities (Incorporating statutory income & expenditure account)
| Notes Unrestricted Funds £ Income: Donations, subscriptions and sponsorships 2 500 Income from other charitable activities 3 27,009 Investment income 4 _ Total income 27,513 Expenditure on: Charitable activities 4 15,737 _ Total expenditure 15,737 Net income/(expenditure) 11,776 Transfers between funds - _ Net movements in funds 11,776 Reconciliation of funds: Total funds brought forward 5,315 _ Total funds carried forward 17,091 _ __ ___ |
Restricted Total Funds Total Funds Funds 2022 2021 £ £ £ - 500 515 - 27,009 5,878 - 4 - _ _________ _________ - 27,513 6,393 _________ - 15,737 19,976 _________ _________ _________ - 15,737 19,976 _________ - 11,776 (13,583) - - - _________ _________ _________ - 11,776 (13,583) - 5,315 18,898 _________ _________ _________ - 17,091 5,315 __ __ ___ __ ___ |
|---|---|
The statement of financial activities includes all gains and losses in the year.
All income and expenditure derive from continuing activities.
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Hymers College Assoclation For the period ended 31 August 2022 Balance Sheet 2022 2021 Flxed assets Tangible fixed assets 503 513 Current assets Debtors Cash at bank and in hand 1,156 I8.19 865 17.441 20.065 18,306 Current Ilabllltles: amounts falling due within one year (3.477) 113,5041 Net current as5etS 16,588 4,802 Net assets 17,091 5,315 Funds Unrestricted funds 17,091 5,315 Total funds 17,091 5,315 The financial ststements were approved by the trustees on IL L2023 and were signed on their behalf bv: Eszter Pontone Treasurer The notes on pages 8 to 14 form part of these financial ststements. Page 7
Hymers College Association For the period ended 31 August 2022
Notes to the financial statements
1 Accounting policies
Basis of accounting
The Charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the Charity. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Fund accounting
Unrestricted funds are those available for use at the discretion of the trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes.
Restricted funds are funds that can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the funder or when funds are raised for a specific purpose.
Income recognition
All income is included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Expenditure recognition
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated based on the estimated amount attributable to that activity in the year. Support costs are costs for the general running of the Charity itself as an organisation.
Taxation
As a registered Charity the Association is not liable to income tax or corporation tax on the excess of the income over expenditure.
The charity is not registered for VAT.
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Hymers College Association For the period ended 31 August 2022
Notes to the financial statements
1 Accounting policies (continued)
Tangible assets
Tangible assets are held at cost less accumulated depreciation.
Depreciation is charged by equal annual instalments estimated to write off the cost of assets over their expected useful lives as follows:
-
Fundraising equipment: 4 years
-
Individual fixed assets costing £100 or more are capitalised at cost.
Debtors and creditors
Debtors and creditors are recorded when receivable or payable.
Financial instruments
The Charity’s financial assets and financial liabilities are of a kind that qualify as basic financial instruments. Basic financial instruments are recognised at transaction value.
Critical accounting estimates and assumptions
In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
No significant risks have been identified in relation to material accounting estimates.
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Hymers College Association For the period ended 31 August 2022
Notes to the financial statements (continued)
2 Donations and subscriptions
| Subscriptions Donations 3 Income from charitable activities Events Junior school discos Christmas fair Easter Event Uniform sales Jubilee celebrations Family Fun Day Garden party Other events Easy fundraising/ Amazon Smile |
2022 £ 350 150 _ 500 __ 2022 £ 781 3,061 - 9,317 1,372 2,911 8,759 603 205 ___ 27,009 _ __ ___ |
2021 £ 515 _ 515 __ 2021 £ - 1,304 1,615 2,897 - - - - 62 ___ 5,878 _ __ ___ |
|---|---|---|
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Hymers College Association For the period ended 31 August 2022
Notes to the financial statements (continued)
4 Charitable activities
| Grants to Hymers College Lunchtime club equipment Panto ice cream Choral risers Junior school library Theatre lights Storage boxes Picnic Tables Junior School Forest Area Gym Equipment Boxes Events Junior school discos Family Fun day Jubilee celebrations Garden Party Christmas fair Easter Event Merchandise Uniform sales Head pupil award Support Costs Insurance Depreciation Bank Charges Total Charitable activities |
2022 £ 203 236 7,794 1,181 - - - - - - _ 9,414 271 922 1,226 1,973 590 - 638 132 - _ 5,752 170 222 179 _ 571 _ 15,737 _ __ ___ |
2021 £ - - - - 4,533 144 5,040 968 5,938 108 _ 16,731 - - - - 167 694 1,499 - 100 _ 2,460 170 551 64 _ 785 _ 19,976 _ __ ___ |
|---|---|---|
The independent examiners’ fees are borne by Hymers College.
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Hymers College Association For the period ended 31 August 2022
Notes to the financial statements (continued)
5 Staff costs
There are no employees of the Charity (2021: none).
6 Tangible fixed assets
| Cost 1 September 2021 Additions 31 August 2022 Accumulated depreciation 1 September 2021 Charge in the year 31 August 2022 Net book value 31 August 2022 31 August 2021 7 Debtors Prepayments and accrued income |
Fundraising equipment £ 7,396 212 _ 7,608 __ 6,883 222 _ 7,105 __ 503 _ 513 __ 2022 2021 £ £ 1,156 865 _ _________ 1,156 865 __ _ __ ___ |
|---|---|
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Hymers College Association For the period ended 31 August 2022
Notes to the financial statements (continued)
8 Creditors: amounts falling due within one year
| Trade creditors Accruals and deferred income |
2022 £ - 3,477 ___ 3,477 _ __ ___ |
2021 £ - 13,504 ___ 13,504 _ __ ___ |
|---|---|---|
9 Funds
| Balance as at | Incoming | Outgoing | Transfers in | Balance as at | |
|---|---|---|---|---|---|
| 31 Aug 2021 | resources | resources | /(out) | 31 Aug 2022 | |
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| General funds | 5,315 | 27,513 | (15,737) | - | 17,091 |
| ___ | ___ | ___ | ___ | ___ | |
| Total Unrestricted | 5,315 | 27,513 | (15,737) | - | 17,091 |
| Year ended 31 August 2021: | |||||
| Balance as at | Incoming | Outgoing | Transfers in | Balance as at | |
| 1 Sept 2020 | resources | resources | /(out) | 31 Aug 2021 | |
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| General funds | 18,898 | 6,393 | (19,976) | - | 5,315 |
| ___ | ___ | ___ | ___ | ___ | |
| Total Unrestricted | 18,898 | 6,393 | (19,976) | - | 5,315 |
10 Ultimate controlling party
The trustees have control of the Charity.
11 Trustees’ remuneration and expenses
No remuneration directly or indirectly out of the funds of the Charity was paid, or is payable, for the year to any trustee(s) or to any person or persons known to be connected with any of them.
No reimbursement of expenses were made in the year (2021: £nil) to a trustee.
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Hymers College Association For the period ended 31 August 2022
Notes to the financial statements (continued)
12 Related party transactions
Members of the Association include some teachers, parents and ex pupils of Hymers College. As their primary purpose is to support the college, it is expected that transactions will take place with the college. Payments to the college can be seen in note 4.
There are no other related party transactions in either year.
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