**Company Registration No 01848130 (England and Wales) Registered Charity No 515698**
## **TAPTONHOLME**
## **REPORTS AND FINANCIAL STATEMENTS**
**YEAR ENDED 31 DECEMBER 2020**
## **TAPTONHOLME**
## **CONTENTS**
||**PAGE**|
|---|---|
|Reference and administration details|1|
|Report of the trustees|2 - 4|
|Independent examiner’s report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts
|8 – 14|
## **TAPTONHOLME**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Legal status**
Taptonholme is a charity (No. 515698) and a company limited by guarantee (No. 01848130)
It was set up on 13 September 1984 and is governed by its memorandum and articles of association.
**Directors and trustees** The directors of the charitable company (“the charity”) are its trustees for the purpose of charity law and throughout the report are collectively referred to as trustees. The Trustees of the charity are as follows: - M E Cowell – Chairman A Duffield J Liddle Dr. P Harvey D J Dunn V M Todd **Secretary** I Hewson **Registered office** 14 Taptonville Crescent Broomhill SHEFFIELD S10 5BP **Independent examiner** Nicola Adams ACA DChA BHP LLP 2 Rutland Park SHEFFIELD S10 2PD **Bankers** National Westminster Bank Plc 42 High Street Sheffield S1 2GE
Page 1
BHP LLP
## **TAPTONHOLME**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020**
The Trustees, who are also directors for the purposes of the Companies Act, present their report with the financial statements for the year ended 31 December 2020.
The legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements and the memorandum and articles of association. They also comply with the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Structure, governance and management**
## **Trustees**
The trustees of the charity during the year and up to the date of this report are as listed on page 1.
The trustees are elected at the Annual General Meeting but additional trustees can be appointed during the year by the Executive Management Committee.
Trustee training is delivered in an informal setting upon request if specific needs arise (e.g. new legislation).
All trustees give of their time freely and no remuneration was paid in the year. Details of expenses reclaimed from the charity are set out in note 4 to the accounts.
## **Company status**
Since Taptonholme is a company limited by guarantee, it does not have any paid up share capital. Every member of the company has however guaranteed an amount not exceeding £1 each.
At the Balance Sheet date, the company had six members, all of whom are also directors and members of the Executive Management Committee. The Committee meets a minimum of four times a year and is responsible for managing the business of the organisation, safeguarding the assets of the organisation, and managing the funds of the organisation. Decisions are made by the Management Committee, with advice from the Home Manager.
## **Risk assessment**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The Management Committee have discussed, and reviewed on a regular basis all of the major risks to which the charity is exposed and have established systems to mitigate the risks.
## **Objectives and activities**
The Objects of the charity are:
- To promote, manage and maintain a home for elderly persons
- To provide a caring environment in which residents can live as independent a life as possible
- To respect residents’ age, personal dignity, and create a friendly and cheerful atmosphere in which they can feel safe and valued.
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BHP LLP
## **TAPTONHOLME**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Objectives and activities - continued**
To achieve the above objectives, we aim to:
- provide 24 hour care for the residents. Every resident has a detailed Care Plan drawn up which is agreed with the resident and his or her relatives, and which sets out the individual’s requirements, social, dietary and medical. The Care Plan is supervised by each resident’s own personal key-worker who has the responsibility for ensuring that the resident’s needs are met satisfactorily.
- provide a dedicated team of full and part time staff supervised day to day by the Manager. The Manager is responsible to the Chairman of the Board of Trustees with whom she has regular meetings. Training in up-to-date methods of care and in other appropriate health matters is undertaken by staff on a regular basis.
## **Achievements and performance**
The Management Committee believes that the Charity has been successful in fulfilling its objectives. Meetings with residents and their families, together with continuing feedback from everyone concerned, indicates a widespread feeling that residents in the Home are happy and content with the facilities and care provided. The Home is registered with the Care Quality Commission ("CQC") and is subject to inspections, monitoring and review by CQC.
## **Public benefit**
In planning their activities the trustees have considered the Charity Commission’s guidance on public benefit. In particular, we ensure that the Home continues to accept and retain residents with limited private financial resources. We also arrange regular open days when local people are invited and encouraged to visit the Home to help ensure it is part of the community.
## **Financial review and reserves policy**
The Statement of Financial Activities for the year is set out on page 6 of the financial statements. Income the year amounted to £475,368 (2019: £560,734). Total expenditure amounted to £535,285 (2019: £546,395). Net expenditure for the year is £59,917 (2019: net income of £14,339). This results in unrestricted funds at the year end of £454,505 (2019: £514,422).
The accumulated funds of the charity at 31 December 2020 are shown in total in the Balance Sheet on page 7.
The trustees believe the minimum level of free reserves should be the equivalent of four months operating costs, calculated and reviewed annually. The required level at the year end is approximately £182,000. The reserves are needed because the charity is dependent upon income which is subject to fluctuation, and as it requires protection against the ability to continue operating despite unexpected and unforeseeable events, such as major repairs to the building. As at 31 December 2020 the charity has free reserves of £253,917. The free reserves are therefore meeting and exceeding the minimum level required, the equivalent of 5.6 months operating costs held as free reserves are not considered excessive.
Our principal source of income continues to be rent received from residents. The main item of expenditure continues to be staffing, followed by maintenance of the premises. These are all directed towards the core objectives referred to above.
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BHP LLP
## **TAPTONHOLME**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
## **Plans for future periods**
The Executive Management Committee will continue to implement a rolling programme of improving the quality of the premises, the residents’ bedrooms, and all other common areas of occupancy. They will also invest in staff training and other related initiatives, to help ensure the quality of care provided is sustained and improved.
The charity continues to deal effectively with the impact of COVID-19, ensuring appropriate safeguards are in place to protect the residents, their families, and staff. The home has experienced a continuation of the reduction in occupancy throughout the period since the pandemic crisis began, but the trustees are confident that the overall picture remains solid with strong liquidity.
## **Trustees' responsibilities statement**
The trustees (who are also directors of Taptonholme for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2019;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The report of the trustees has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
On behalf of the board of Trustees
M E Cowell
M E Cowell (Nov 1, 2021 13:41 GMT)
## **M E Cowell Trustee and Chairman**
Nov 1, 2021
BHP LLP
Page 4
## **TAPTONHOLME**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TAPTONHOLME**
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 December 2020 which are set out on set out on pages 6 to 14.
## **Responsibilities and basis of report**
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Nicola Adams ACA DChA**
**BHP LLP** 2 Rutland Park Sheffield S10 2PD
Nov 1, 2021
BHP LLP
Page 5
## **TAPTONHOLME**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 DECEMBER 2020**
|**Note**
**Income from:**
Donations and legacies
Investments
Other income – COVID-19 grants
**Charitable activities:**
Fees for residential care
**Total income**
**Expenditure on:**
**Charitable activities**
5
**Total expenditure**
**Net movement in funds for the year**
**- net income/ (expenditure) for the year**
2
**Reconciliation of funds:**
**Funds brought forward at 1 January 2020**
**Funds carried forward at 31 December 2020**
|**Unrestricted**
**Total**
**Total**
**2020**
**2019**
**£**
**£**
354
-
967
683
14,807
-
459,240
560,051
475,368
560,734
535,285
546,395
535,285
546,395
(59,917)
14,339
514,422
500,083
454,505
514,422|
|---|---|
All amounts derive from continuing activities. All gains and losses recognised in the year are included in the Statement of Financial Activities.
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BHP LLP
## **TAPTONHOLME**
## **BALANCE SHEET AS AT 31 DECEMBER 2020**
|**Note**
**Fixed assets**
Tangible assets
6
**Current assets**
Debtors
7
Cash at bank and in hand
**Creditors due within one year**8
**Net current assets**
**Total net assets**
**Funds**
Designated funds
9
General funds
9
|**Total**
**2020**
**£**
195,678
195,678
12,360
274,861
287,221
(28,394)
258,827
454,505
4,910
449,595
454,505|**Total**
**2019**
**£**
199,958
199,958
16,120
326,859
342,979
(28,515)
314,464
514,422
4,910
509,512
514,422|
|---|---|---|
For the year ending 31 December 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
These financial statements were approved and signed by the Board of Trustees on Nov 1, 2021
## M E Cowell
M E Cowell (Nov 1, 2021 13:41 GMT)
## **M E Cowell Trustee and Chairman**
## **Company No 1848130**
BHP LLP
Page 7
## **TAPTONHOLME**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of accounting**
The financial statements are prepared under the historical cost convention. The financial statements have been prepared in accordance with Statement of Recommended Practice on Accounting and Reporting by Charities (SORP 2019), applicable accounting standards, Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
Taptonholme meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## **Fund Accounting**
Unrestricted funds are those funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity, and which have not been designated for other purposes.
Designated funds are funds set aside by the trustees out of unrestricted general funds for specific future purposes. Further details can be found in note 9 to the accounts.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes or allocated to specific grants.
## **Income**
All income, including legacies and grants, are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be measured reliably and it is probable that the income will be received.
Fees for residential care represents fees charged to residents and are included in the period in which the service was provided.
## **Expenditure**
Expenditure is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Certain expenditure is directly attributable to specific activities and has been included in those cost categories. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of an estimate of the proportion of time spent by staff on those activities.
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BHP LLP
## **TAPTONHOLME**
## **NOTES TO THE ACCOUNTS - CONTINUED YEAR ENDED 31 DECEMBER 2020**
## **1. ACCOUNTING POLICIES** - **continued**
## **Expenditure – continued**
- Charitable activities include expenditure associated with providing residential care and include both the direct costs and support costs relating to these activities.
- Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.
## **Tangible fixed assets and depreciation**
Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, as follows:
Fixtures fittings and equipment 10% straight line Kitchen refurbishment (1988) 4% straight line
As from 1 January 1994 the property is no longer depreciated (until 31 December 1993 the rate was 1% on a straight line basis). This accounting policy is a departure from the Companies Act 2006 requirement for all tangible assets to be depreciated and FRS102, but in the opinion of the trustees it is maintained in good condition so that it’s value is not significantly impaired by the passage of time and in consequence any element of depreciation would be immaterial.
## **Impairment of assets**
At each reporting date fixed assets are reviewed to determine whether there is any indication that those assets have suffered an impairment loss. If there is an indication of possible impairment, the recoverable amount of any affected asset is estimated and compared with its carrying amount. If estimated recoverable amount is lower, the carrying amount is reduced to its estimated recoverable amount and an impairment loss is recognised immediately in profit or loss.
If an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but not in excess of the amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately in profit or loss.
## **Pension**
The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.
## **Taxation**
The company is considered to pass the tests set out in Sch. 6, para. 1 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Pt. 11, Ch. 3 of the Corporation Tax Act 2010 or s. 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
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BHP LLP
## **TAPTONHOLME**
## **NOTES TO THE ACCOUNTS - CONTINUED YEAR ENDED 31 DECEMBER 2020**
## **Going concern**
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees considered the level of funds held and expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
## **Financial instruments**
The company has elected to apply the provisions of Section 11 "Basic Financial Instruments" and Section 12 "Other Financial Instruments Issues" of FRS 102 to all of its financial Instruments. Financial Instruments are recognised in the company's balance sheet when it becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## **Debtors and creditors receivable / payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **2. NET INCOME/ (EXPENDITURE) FOR THE YEAR**
|Deficit for the year is after charging: -
Depreciation
Independent examiner’s fee
**3.**
**STAFF COSTS**
The average number of employees during the year was
The costs incurred in respect of employees were: -
Wages and salaries
Social security costs
Defined contribution pension costs
|**2020**
**£**
4,280
1,600
______
**2020**
**No**
21
**2020**
**£**
371,893
21,946
5,848
399,687|**2019**
**£**
4,280
1,600
______
**2019**
**No**
22
**2019**
**£**
363,463
21,398
4,890
389,751|
|---|---|---|
No employees received emoluments of more than £60,000 in either year. The total amount of employment benefits received by key management personnel is £41,664 (2019: £37,624). The charity considers its key management personnel to comprise the Home Manager.
## **4. TRUSTEES REMUNERATION AND BENEFITS**
There were no trustees’ remuneration or other benefits paid during the year (2019: £nil).
There were no trustees’ expenses paid during the year (2019: £nil).
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BHP LLP
## **TAPTONHOLME**
## **NOTES TO THE ACCOUNTS - CONTINUED YEAR ENDED 31 DECEMBER 2020**
|**5.**
**ANALYSIS OF EXPENDITURE**
**Costs of charitable activities**
Wages
National insurance
Defined contribution pension costs
Agency staff
Staff recruitment and training
Payroll costs
Food and household
Insurance, water and council tax
Gas and electricity
Maintenance
Telephone and postage
Miscellaneous expenses
Advertising and promotion
Residents’ events
Depreciation
Bank charges
**Governance costs**
Treasurer’s fee
Registration fees
Independent examiner’s fees
Total expenditure
Total expenditure - 2019|**Direct**
**Support**
**£**
**£**
371,893
-
21,946
-
5,848
-
725
-
1,662
-
3,120
-
40,532
-
16,467
-
18,664
-
24,237
-
3,276
-
3,526
-
3,585
-
1,094
-
4,280
-
1,024
-
521,879
-
9,418
-
2,388
-
1,600
-
13,406
-
535,285
-|**Direct**
**Support**
**£**
**£**
371,893
-
21,946
-
5,848
-
725
-
1,662
-
3,120
-
40,532
-
16,467
-
18,664
-
24,237
-
3,276
-
3,526
-
3,585
-
1,094
-
4,280
-
1,024
-
521,879
-
9,418
-
2,388
-
1,600
-
13,406
-
535,285
-|**2020**
**Total**
**£**
371,893
21,946
5,848
725
1,662
3,120
40,532
16,467
18,664
24,237
3,276
3,526
3,585
3,585
4,280
1,024
521,879
9,418
2,388
1,600
13,406
535,285|**2019**
**Total**
**£**
363,463
21,398
4,890
2,730
5,941
2,340
47,417
14,875
15,272
33,230
4,234
4,863
2,686
3,389
4,280
1,171
532,179
10,198
2,418
1,600
14,216
546,395|
|---|---|---|---|---|
||546,395|-|546,395||
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BHP LLP
## **TAPTONHOLME**
## **NOTES TO THE ACCOUNTS - CONTINUED YEAR ENDED 31 DECEMBER 2020**
|**6.**
**TANGIBLE ASSETS**
**Fixtures**
**Fittings &**
**Kitchen**
**Property**
**Equipment**
**Refurbishment**
**COST**
**£**
**£**
**£**
At 1 January 2020
194,833
78,736
52,146
Additions
-
-
-
_________
At 31 December 2020
194,833
78,736
52,146
**DEPRECIATION**
At 1 January 2020
12,503
69,547
43,707
Charge for the year
-
2,200
2,080
_________
At 31 December 2020
12,503
71,747
45,787
**NET BOOK VALUE**
At 31 December 2020
182,330
6,989
6,359
At 31 December 2019
182,330
9,189
8,439
**7.**
**DEBTORS**
**2020**
**£**
Trade debtors
2,697
Prepayments
9,663
12,360||**Total**
**£**
325,715
-
325,715
125,757
4,280
130,037
195,678
199,958
**2019**
**£**
7,722
8,398
16,120|
|---|---|---|
||||
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BHP LLP
## **TAPTONHOLME**
## **NOTES TO THE ACCOUNTS - CONTINUED YEAR ENDED 31 DECEMBER 2020**
## **8. CREDITORS**
|Trade creditors
Taxation and social security
Other creditors|**2020**
**£**
5,487
6,725
16,182
28,394|**2019**
**£**
7,197
4,229
17,089
28,515|
|---|---|---|
## **9. STATEMENT OF FUNDS**
## **FUNDS – CURRENT YEAR**
|**Designated funds**
Capital fund
(a)
**General funds**
General funds
Total funds|**1.1.20**
**£**
**Income**
**£**
**Expenditure**
**£**
**31.12.20**
**£**
4,910
-
-
4,910
509,512
475,368
(535,285)
449,595
514,422
475,368
(535,285)
454,505|
|---|---|
(a) This fund was set up in the early 1990s for the purpose of financing building additions.
## **FUNDS – PRIOR YEAR**
|**Designated funds**
Capital fund
(a)
**General funds**
General funds
Total funds|**1.1.19**
**£**
**Income**
**£**
**Expenditure**
**£**
**31.12.19**
**£**
4,910
-
-
4,910
495,173
560,734
(546,395)
509,512
500,083
560,734
(546,395)
514,422|
|---|---|
## **10. RELATED PARTY TRANSACTIONS**
There were no related party transactions during the year (2019: £nil)
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BHP LLP
## **TAPTONHOLME**
## **NOTES TO THE ACCOUNTS - CONTINUED YEAR ENDED 31 DECEMBER 2020**
## **11. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|**Current year**
Fixed assets
Cash and current investments
Other current assets / liabilities
Total
**Prior year**
Fixed assets
Cash and current investments
Other current assets / liabilities
Total|**Unrestricted**
**funds**
**Designated**
**funds**
**Total**
**2020**
**2020**
**2020**
**£**
**£**
**£**
195,678
-
195,678
269,951
4,910
274,861
(16,034)
-
(16,034)|
|---|---|
||449,595
4,910
454,505|
||**Unrestricted**
**funds**
**Designated**
**funds**
**Total**
**2019**
**2019**
**2019**
**£**
**£**
**£**
199,958
-
199,958
321,949
4,910
326,859
(12,395)
-
(12,395)|
||509,512
4,910
514,422|
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BHP LLP