Trustees’ Annual Report for the period
From 1[st ] September 2024 Period start date To 31[st] August 2025 Period end date
Charity name: Leicestershire County Federation of Young Farmers Clubs
Charity registration number: 515604
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and In the interests of the social welfare of such members of the public to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Led by young people, for young people, Leicestershire Federation of Young Farmers' Clubs (LFYFC) provide anyone aged 10 to 28 with a unique opportunity to develop skills, work with their local communities, undertake charitable work, travel abroad, take part in a varied competitions programme and enjoy a dynamic social life. We work with these rural young people to help them realise their full potential so they can become active and valuable members of their local community |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees of Leicestershire County Federation of Young Farmers Clubs have had regard of the guidance issued by the charity commission. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity continues to make a significant positive impact on its members and the wider rural community. With a membership base of over 600 young people, the charity has seen continued growth, reflecting its strong reputation, relevance, and appeal to young people across the county. Throughout the year, the Chairty successfully delivered its full calendar of events, competitions, training sessions, and social activities. These opportunities enabled members to develop key life skills including leadership, teamwork, communication, and resilience. Many activities focused on practical and transferable skills, enhancing employability and supporting personal development, particularly for young people in rural areas who may face social isolation or limited opportunities. The charity’s work has fostered a strong sense of belonging and community, helping members build lasting friendships, improve confidence, and support their mental wellbeing. Wider benefits to society include the development of engaged, skilled, and community-minded young adults who contribute positively to local communities, agriculture, and the rural economy. |
Through its inclusive and supportive approach, the Chiarty continues to play a vital role in empowering young people and strengthening rural communities across Leicestershire.
Additional information (optional) You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the reporting period, the Chairty recorded a surplus of £28,898.92. This surplus primarily arose from the disbanding of an annual donor organisation, which generously gifted its remaining funds to the charity. As a result, the charity has also lost a regular annual income stream, which will need to be replaced going forward. The Trustees recognise that this is a one- off increase rather than an ongoing source of income. Over the next 12 months, careful consideration will be given to the most effective and sustainable use of these funds while actively exploring new funding opportunities to ensure long-term financial stability and continued delivery of services for members. The charity remains in a stable financial position, with appropriate oversight in place to ensure funds are managed responsibly and in line with its charitable purposes. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | LFYFC holds approximately one year's running costs in reserves as advised by the Charity Commission |
| Amount of reserves held | Para 1.22 | £102,630.10 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by the Executive committee and in line with our safe recruitment policy. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Leicestershire County Federation of Young Farmers Clubs |
|---|---|
| Other name the charity uses | LFYFC |
| Registered charity number | 515604 |
| Charity’s principal address | YFC Office, Mole Cottage, Brooksby Campus, Brooksby, Leicestershire LE14 2LJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| BeckyBusby | RetiringChair | AGM- 1st October 2025 | Executive committee | |
| Oliver Haines | Chair | AGM- 1st October 2025 | Executive committee | |
| Joe Hilyer | Vice Chair | AGM- 1st October 2025 | Executive committee | |
| Hannah Disney | Minutes secretary | AGM- 1st October 2025 | Executive committee | |
| Peter Hooper | President | AGM- 1st October 2025 | Executive committee | |
| Abigail Hicklin | Treasurer | AGM- 1st October 2025 | Executive committee | |
| Kirstie Johnson | Representative of Industry |
AGM- 1st October 2025 | Executive committee | |
| Robert Cross | Representative of Industry |
AGM- 1st October 2025 | Executive committee | |
| Robert Allan | Representative of Industry |
AGM- 1st October 2025 | Executive committee | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Funds held as custodian | trustees on behalf of others |
|---|---|
| Description of the assets held in this capacity |
LFYFC hold two sets of restricted funds. 1. Barwell and Earl Shilton Fund These are the funds from a disbanded club from within our Federations. 2. TGN Stops Funds A legacy left to LFYFC which membership can apply to for funding of personal development activities. |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The TGN Stops fund gives members the opportunity to develop and advance their education in the areas of agriculture, country life and travel- in line with our charity objectives. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
These two funds are kept in separate accounts to the rest of our assets. |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Emma Lovegrove | ||
County Organiser |
||
| January 2025 | ||
| January 2025 |
LEICESTERSHIRE & RUTLAND YOUNG FARMER'S CLUB
INCOME AND EXPENDITURE ACCOUNT FOR PERIOD ENDING 31st AUGUST 2025
BALANCE SHEET AS OF 31st AUGUST 2025
| Current Assets (End of the year) | ||
|---|---|---|
| Current Account | 31,602.80 | |
| Barwell & Earl Shilton Fund | 1,118.75 | |
| Current Account - Total | 32,721.55 | |
| Building Fund Account | - | |
| Money Market Account | 104,065.95 | 104,065.95 |
| Base Rate Tracker Account (Savings) | 10,233.60 | |
| Vice Presidents Account (included in Savings) | 775.45 | 11,009.05 |
| Norton Stops Account | 12,498.58 | |
| 127,573.58 | 160,295.13 | |
| Unpresented transactions 2024/25 | ||
| 2025/26 Pre-Payments - 2025 Dinner Dance | 1,618.20 | |
| 1,618.20 | 1,618.20 | |
| 161,913.33 |
| Income | Expenditure | Current Assets (End of the year) | |||
|---|---|---|---|---|---|
| Grants / Funding | Current Account | 31,602.80 | |||
| EMA | - | - | Barwell & Earl Shilton Fund | 1,118.75 | |
| Longwill Grant | 7,000.00 | - | Current Account - Total | 32,721.55 | |
| LPTC | 24,590.94 | ||||
| - | - | Building Fund Account | - | ||
| Money Market Account | 104,065.95 | 104,065.95 | |||
| Fund Raising Events | Base Rate Tracker Account (Savings) | 10,233.60 | |||
| Friends of LFYFC | - | - | Vice Presidents Account (included in Savings) | 775.45 | 11,009.05 |
| Live Nativity Service | 1,273.00 | 308.75 | Norton Stops Account | 12,498.58 | |
| Charity Donations | - | 500.00 | 127,573.58 | 160,295.13 | |
| Other - | 435.00 | - | |||
| Unallocated | - | - | Unpresented transactions 2024/25 | ||
| 2025/26 Pre-Payments - 2025 Dinner Dance | 1,618.20 | ||||
| Social Events | 1,618.20 | 1,618.20 | |||
| Junior Dinner Dance | 674.14 | 840.00 | |||
| Ski Trip | 817.60 | - | |||
| Dinner Dance | 15,150.00 | 14,935.22 | 161,913.33 | ||
| New Years Eve Do | - | - | |||
| Rally | 25,411.07 | 14,151.11 | |||
| 80th | 273.53 | - | |||
| Barn Bash | - | - | |||
| Harvest Festival | - | 272.50 | Accumulated Funds (Start of the year) | ||
| EMA - Skegness | 1,041.67 | 197.40 | At 1st September 2024 | ||
| YFC Exchange | 150.00 | 100.00 | |||
| Good Friday Bash | 2,584.90 | 1,292.19 | Current Account | 5,608.23 | |
| Barwell & Earl Shilton Fund | 1,118.75 | ||||
| Membership Administration | Current Account - Total | 6,726.98 | |||
| National Levies | - | 19,470.00 | |||
| County Levies | 50,161.70 | 3,345.00 | |||
| Insurance | - | 4,679.26 | |||
| Membership Cards | - | - | Building Fund Account | - | |
| Money Market Account | 102,630.10 | ||||
| Base Rate Tracker Account | 8,112.62 | ||||
| County Adminstration | Vice Presidents Account | 775.45 | |||
| Salaries | - | 30,389.70 | Norton Stops Account | 13,772.47 | |
| Clerical Support | - | 361.62 | 125,290.64 | 132,017.62 | |
| Pensions | 496.00 | 1,787.08 | |||
| DBS Checks | - | 230.40 | Pre-payments (Rally Bar Stock) | 1,430.00 | |
| HM Revenue and Customs | - | - | Unpresented transactions | (433.21) | |
| Photocopier | - | 833.08 | Unpresented cheques | - | |
| Printing, Postage & Stationary | - | 1,499.40 | 996.79 | ||
| Travel Expenses | - | 856.30 | - | ||
| Telephone | - | 1,179.99 | |||
| Website/IT | 300.00 | 273.46 | |||
| Surplus/(Loss) for the year | 28,898.92 | ||||
| Miscellaneous | 161,913.33 | ||||
| Room Hire & Pitch Hire | - | 445.83 | |||
| Office Rent / Refurbishments | - | 74.97 | |||
| Competitions | 765.00 | 2,824.14 | I Certify that the accounts show a true | ||
| Year Book | 300.00 | - | statement of the affairs of Leicestershire & Rutland | statement of the affairs of Leicestershire & Rutland | |
| Training | 945.00 | 896.20 | YFC, as shown by the information supplied | ||
| County AGM | - | - | to me, for the year ending 31 August 2025 | ||
| VP Donations | - | - | |||
| TGN Stops Fund | - | 1,273.89 | |||
| Account Interest/ Compensation | 1,556.83 | - | |||
| Sundry | 352.40 | 2,538.90 | Mr R Lowe | Mr J Cousins | |
| Tuck Shop | 176.53 | - | Accounts Examiner | Treasurer | |
| Surplus/(Deficit) for the Year | 28,898.92 | ||||
| 134,455.31 | 134,455.31 |
| Leicestershire County Federation of Young Farmers Clubs |
|---|
| 31stAugust 2025 515604 Charity no (if any) AOreneee report to the trustees on my examination ofthe accounts of the above |
| 31/08/2025 charity (“the Trust”) for theyear ended . |
==> picture [277 x 36] intentionally omitted <==
----- Start of picture text -----
20/01/26
R Lowe
----- End of picture text -----
-
Glebe Farm, Ratclifffe Culey, ATHERSTONE, Warks
-
_es
==> picture [28 x 9] intentionally omitted <==
----- Start of picture text -----
None
----- End of picture text -----