## **Trustees’ Annual Report for the period** ## **From 1[st] September 2020 Period start date To 31[st] August 2021 Period end date** ## **Charity name: Leicestershire County Federation of Young Farmers Clubs Charity registration number:515604** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of young members
of the public at large in agriculture, home
crafts, country life and related subjects; and In
the interests of the social welfare of such
members of the public to provide and promote
the provision of facilities for recreation and
other leisure time occupations, being facilities
which will improve their conditions of life and
will assist in the development of their spiritual
and mental capacities, self-reliance and
individual responsibility so that they may grow
to full maturity as individuals and members of
the community.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Led by young people, for young people,
Leicestershire Federation of Young Farmers'
Clubs (LFYFC) provide anyone aged 10 to 26
with a unique opportunity to develop skills,
work with their local communities, undertake
charitable work, travel abroad, take part in a
varied competitions programme and enjoy a
dynamic social life. We work with these rural
young people to help them realise their full
potential so they can become active and
valuable members of their local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees of Leicestershire County
Federation of Young Farmers Clubs have had
regard of the guidance issued by the charity
commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Due to the covid pandemic we were unable to
run our usual calendar of activities during this
period. LFYFC was still able to continue to
achieve its charitable objectives and engage
with members by using online and virtual
platforms alongside a few smaller in person
activities when restrictions allowed. Our
greatest achievements was our second Virtual
Rally (competitions day), which received 137
entries across 12 competitions as well as
reaching a huge online audience. Our other
main achievement was hosting a Drive In Living
Nativity for the local community and in aid of
local good causes. As well as the 800 people in
attendance the Nativity was broadcast live on
the local radio station reaching an even larger
audience.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |||| Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|LFYFC is in a strong financial position despite
the financial difficulties caused by the covid
pandemic. At the end of this period LFYFC
made a profit of £8,258.24. This was
predominantly thanks to grants from two
donors to support us through the covid
pandemic. This surplus will be used in the next
financial period to support our clubs and
countyto rebuild from the slumpcovid caused.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|LFYFC holds approximately one years running
costs in reserves as advised by the Charity
Commission| |Amount of reserves held|Para 1.22|£108,499.50| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by the Executive
committee and in line with our safe
recruitment policy.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Leicestershire County Federation of Young Farmers Clubs| |---|---| |Other name the charity uses|LFYFC| |Registered charity number|515604| |Charity’s principal address|YFC Office,
Mole Cottage,
Brooksby Campus
Brooksby
Leicestershire, LE14 2LJ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Martyn Joyce|CountyPresident|AGM- 6thOctober 2021|Executive Committee| ||GregParkes|CountyChairman|AGM- 6thOctober 2021|Executive Committee| ||Elizabeth Charles|Retiring County
Chairman|AGM- 6thOctober 2021|Executive Committee| ||Bryan Lovegrove||AGM- 6thOctober 2021|Executive Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|LFYFC hold two sets of restricted funds.
1. Barwell and Earl Shilton Fund
These are the funds from a disbanded club from within our
Federations.
2. TGN Stops Funds
A legacy left to LFYFC which membership can apply to for
funding of personal development activities.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|The TGN Stops fund gives members the opportunity to
develop and advance their education in the areas of
agriculture, country life and travel- in line with our charity
objectives.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|These two funds are kept in separate accounts to the rest
of
our assets.| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Emma Lovegrove|| ||
County Organiser|| ||17thMarch 2022|| ||17thMarch 2022|| ## **LEICESTERSHIRE & RUTLAND YOUNG FARMER'S CLUB** ## **INCOME AND EXPENDITURE ACCOUNT FOR PERIOD ENDING 31st AUGUST 2021** |**Grants / Funding**
HMRC JRS (Furlough Grant)
Longwill Grant
LPTC
NFU Mutual Agency Giving Fund
**Fund Raising Events**
Friends of LFYFC
Live Nativity Service
Charitable Donations (FCN)
Other - £50 Challenge/Quiz
Other/Refunds
**Social Events**
Dinner Dance 2019
Rally 2020
Harvest Festival
AGM Conference
**Membership Administration**
National Levies
County Levies
Insurance
Membership Cards
**County Adminstration**
Salaries
Clerical Support
Pensions
DBS Checks
HM Revenue and Customs
Photocopier
Printing, Postage & Stationary
Travel Expenses
Telephone
Website
**Miscellaneous**
Room Hire & Pitch Hire
Office Rent / Refurbishments
Competitions
Year Book
Training
County AGM
VP Donations
TGN Stops Fund
Account Interest
Sundry
Tuck Shop
Surplus/(Deficit) for the Year|**Income**
9,794.59
14,000.00
5,000.00
5,376.35
420.00
2,465.78
-
1,000.00
650.00
-
-
-
-
788.11
19,940.00
-
-
-
-
-
-
-
-
-
-
-
-
-
-
65.00
-
-
-
-
-
2.08
-
-
-
59,501.91|**Expenditure**
-
-
-
-
-
387.77
1,000.00
-
-
-
-
41.95
-
10,795.40
-
3,171.84
162.26
23,756.64
655.47
3,524.50
220.00
2,490.24
653.08
371.20
-
946.27
86.25
251.66
-
464.08
-
931.00
-
-
73.74
-
1,260.32
-
8,258.24
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