## Trustees Report ## For the Period ## 1 March 2021 to 28 February 2022 Everingham Village Hall Charity Number 515584 Address - Thorpe Le Street Road, Everingham, YO42 4JD ## **Trustees** Sally Wilkinson Amy Burt Gill Hodgson Bryn James ## **Type of Governing Document** Lease And Trust Deed Dated 6 October 1969 ## **Charitable objects** For the purposes of a village hall for the use of the inhabitants of Everingham and Neighbourhood without distinction of gender or of political, religious or other opinions and in particular for use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life of the said inhabitants. Report Date April 2022 ## **1. Summary of the Main Activities Undertaken for the Public Benefit** The Village Hall and surrounding grounds are used for Social and Cultural activities organised by the Village Hall Committee and other volunteers - these include coffee mornings, ‘inn nights’ and special events. Members of the public from Everingham and the environs utilise the Multi Use Games Area and Children’s Playground and may hire the hall and grounds for parties, sports and other events. ## **2. Summary Of The Main Achievements for The Year** Like most organisations, this is the second year that Covid19 restrictions have curtailed activities, with the hall effectively closed for six months – Winter through to Summer and around Christmas and New Year. Whilst this resulted in reduced fundraising opportunities, we were successful in applications for government grants related to Covid19 and utilised the periods of closure to upgrade some of our facilities and undertake maintenance to the exterior of the building. This included - construction and furnishing of a new larger Gazebo, which is proving very popular - ● new furniture for the bar area and for part of the hall ● a revamp of the kitchen area, to include a commercial glass washer, new fridge and more work surface - ● New guttering and refurbishment of the flat roof area. During the period when hospitality businesses could serve people outdoors only, a few coffee mornings were held in the grounds and these were very warmly received. The village hall (and the church) benefited greatly from the April open garden at Ellerker House, as part of the National Garden Scheme. Village hall committee members joined other volunteers in providing cakes and drinks to the many visitors. The first larger event at the hall itself took place at in August, marking the official opening of the new Multi Use Games Area (MUGA). The MUGA had been completed in late 2020, thanks to a grant from FCC Communities Foundation, but the MUGA launch had to be delayed until Summer 2021. The event included a magic show, bouncy castle, games and a buffet. It was well attended, although numbers were impacted, as it took place at a time when many villagers remained wary of social interaction. The annual Fireworks evening in November was our most successful ever. Private Hire of the hall and grounds, for activities that are of social benefit, also recommenced during the Summer. These varied from two wedding celebrations to yoga sessions and there were several children’s parties. During the next financial year it is hoped that we will be able to upgrade the heating of the main hall, as this limits significantly our ability to hire out and make best use of the hall. ## **3. Brief Statement of the Policy on Reserves** Until the last financial year, the charity aimed to maintain a cash reserve equal to annual operating costs. Last year this was increased in light of Covid19 uncertainties. Given the rapidly rising cost base and ongoing uncertainties, this policy will now continue as £10k and is subject to ongoing review. ## **4. Further Financial Details** 76% of the charity’s income was from non-recurrent grant sources. 53% of payments were for upgrades to the buildings, furniture and fittings. The total cost of the MUGA Games Area upgrade was £42k, but the majority of the costs and income for this were made in the previous financial year. In the next financial year, it is anticipated that expenditure on heating and other minor upgrades, together with necessary repairs to the playground swings, will reduce the reserve to the agreed level. ## **4.1 Receipts and Payments Account** |**pts and Payments Account**|| |---|---| |**Receipts**|**£**| |Donatons and grants1|22213| |
Fundraising|4921| |Hire|2033| |**Total Receipts**|**29167**| |**Payments**|| |Asset - Gazebo|5966| |Asset - Furniture, Fixtures, Fitngs|1579| |Asset - Games Area|4099| |Cost of fundraising|4760| |Repairs and maintenance|3451| |Insurance|907| |Light and heatng|790| |Water and sewerage|291| |Bank charges|10| |**Total Payments**|**21853**| ||| |**Net of Receipts/(Payments)**|**7315**| ||| |Cash Funds Last year end|**8691**| ||| |**Cash Funds This year end2**|**16005**| ## **4.2 Assets and Liabilities** |**s and Liabilites**|| |---|---| |**Total cash this year end**|**16005**| ||| |**Assets retained for charity’s own use**
**3**|**£**| |Building|658050| |MUGA|44963| |Playground equipment|22018| |Contents|6994| |**Total retained assets**|**732025**| ||| |**Liabilites at year end**|**0**| 1 FCC MUGA £11056, Covid19 related £10667, donations £490 > 2 £359 Cash, £15647 Bank > 3 Asset values taken from Insurance schedule The Trustees Declare that they have approved the Trustees Report above. ## **Signed on behalf of the Charity’s Trustees** **----- Start of picture text -----**
Signature
Full Name Sally Wilkinson
Date 21 April 2022
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**EVERINGHAM VILLAGE HALL 515584** ## **Receipts and payments accounts** 3/1/2021 2/28/2022 **To** **For the period from** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
GRANTS - Covid 19 10,667 - - 10,667
GRANTS - MUGA - 11,056 - 11,056
DONATIONS 490 - - 490
FUNDRAISING 4,921 - - 4,921
HIRE 2,033 - - 2,033
- - - -
- - - -
- - - -
18,111 11,056 - 29,167
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 18,111 11,056 - 29,167
A3 Payments
COST OF FUNDRAISING 4,760 - - 4,760
REPAIRS AND MAINTENANCE 3,451 - - 3,451
INSURANCE 907 - - 907
LIGHT AND HEATING 790 - - 790
WATER AND SEWERAGE 291 - - 291
BANK CHARGES 10 - - 10
- - - -
- - - -
- - - -
Sub total [ 10,209 ] - - 10,209
A4 Asset and investment
purchases, (see table)
FURNITURE, FIXTURES, FITTINGS
7,545 - - 7,545
MUGA - 4,099 - 4,099
Sub total [ 7,545 ] 4,099 - 11,644
Total payments 17,754 4,099 - 21,853
Net of receipts/(payments) 357 6,957 - 7,314
A5 Transfers between funds 6,957 - 6,957 - -
A6 Cash funds last year end 8,691 - - 8,691
Cash funds this year end 16,005 - - 16,005
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## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**|**Unrestricted**|**Unrestricted**||**Restricted**| |---|---|---|---|---|---|---|---| |**Categories**|**Details**|||**funds**|||**funds**| |||||**to nearest**|**£**||**to nearest £**| |**B1 Cash funds**|BANK
CASH|**_Total cash funds_**|


|**15,647**
**358**
**-**
**16,005**||


|**-**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))||OK|||OK|| ||||**Unrestricted**||||**Restricted**| |||||**funds**|||**funds**| |**B2 Other monetary assets**|**Details**|||**to nearest**
|**£**
**-**||**to nearest £**
**-**| ||||
|
|**-**
**-**|
|**-**
**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**|||**Cost (optional)**|| |**B3 Investment assets**||||||
|**-**
**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||**Details**||**Fund to which**
**asset belongs**|||**Cost (optional)**|| |**B4 Assets retained for the**|BUILDING||UNRESTRICTED||||**-**| |**charity’s own use**|MUGA||UNRESTRICTED||||**-**| ||PLAYGROUND EQUIPMENT||UNRESTRICTED||||**-**| ||CONTENTS||UNRESTRICTED||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||**Details**||**Fund to which**
**liability relates**||||**Amount due**
**(optional)**| |**B5 Liabilities**||||||
|**-**
**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| |Signed by one or two trustees on
behalf of all the trustees||Signature|||Print|Name|| ||Sally E Wilkinson|||Sally Wilkinson|||| **----- Start of picture text -----**
CC16a
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## **Last year** **----- Start of picture text -----**
to the nearest £
17,335
-
-
1,421
212
-
-
-
18,968
**----- End of picture text -----**
**18,968** **696 720 761 517 218 - - - - 2,912** **13,341 13,341 16,253 2,715 - 5,976 8,691** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - -** **Current value (optional) - - - - -** **Current value (optional) 658,050 44,963 22,018 6,994 - - - - -** **When due (optional)** Date of approval 21-Apr-22 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report Report to the trustees/** Everingham Village Hall **members of On accounts for the year** 1[st] March 2021-28[th] February 2022 **Charity no** 515584 **ended (if any) Set out on pages** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02/2022. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 1.10.2022 **Signed: Name:** Julia Hardy **Relevant professional** British Psychological Society (Division of Educational and Child Psychology) **qualification(s) or body (if any): Address:** The Old Rectory Main Street Everingham, YO42 4JA **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**